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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 07
Carefully read each question and all possible answers before selecting a response. Some questions will be used to screen out ineligible applicants. Applicant errors in responses will not be corrected. You are responsible for the accuracy of your application. Your application must describe your work and experience, in your own words. If you fail to provide requested information, or the information submitted is insufficient, you may lose consideration for the position.

* 1.You must have one year of specialized experience at, or equivalent to, the GS-6 grade level, or meet the education requirements as described in the VACANCY ANNOUNCEMENT. Do you meet the experience and/or education requirements for this position?
  1. Yes
  2. No


NOTE: If you are using education to qualify, you must provide transcripts to receive consideration. Transcripts MUST be received in the announcing office by the closing date of the vacancy announcement.

ASSESSMENT QUESTIONS

LISTED BELOW ARE GROUPED STATEMENTS RELATING TO THE ASSESSMENTS/COMPETENCIES NECESSARY FOR THE POSITION. Read each question carefully and select the answer choice that best describes your experience.

2.Accounting Technicians have contact with vendors, co-workers, subordinates, institution department heads, personnel at other institutions, higher level administration within the Bureau, Department of Justice auditors, inmates, general public, with local and, although infrequent, foreign government officials. They provide and exchange information regarding a variety of accounting transactions. From the choices below, please select the one that best describes your experience.
  1. I have exchanged information with regulatory personnel to effect financial policy implementation; and/or I have contacted vendors in regards to any billing discrepancies identified prior to payment; and/or I have provided in-house training on accounting procedures to staff; and/or I have contacted staff to explain policy in regards to travel advances and travel settlements.
  2. I have assisted in responses to inmate's inquiry regarding his/her account; and/or I have explained account information to a department head; and/or I have contacted vendor to request copy of invoice or proof of delivery.
  3. I have responded to questions regarding travel vouchers; and/or I have resolved discrepancies when vendors did not receive payment; and/or I have explained account activity reports to inmates.
  4. None of the above.


3.Accounting Technicians must be able to effectively communicate in writing. They may have contact with vendors, inmates, staff, department heads, administrative staff, and others where it is necessary to respond in writing. From the choices below, please select the one that best describes your experience.
  1. I have prepared an inmate incident report; and/or I have prepared a written response to an Inmate Request to Staff Member; and/or I have prepared monthly sales reports.
  2. I have prepared written correspondence from a vendor questioning an accounting policy for higher-level signature; and/or I have prepared memorandums identifying and recommending procedural changes to improve operations of the department/office; and/or I have prepared monthly status reports with memorandum of explanation.
  3. I have prepared a written lesson plan for training sessions; and/or I have participated in a program or operational review and documented specific findings in writing; and/or I have prepared minutes and notes for internal staff meetings or other gatherings.
  4. None of the above.


4.Accounting Technicians must have a knowledge of disbursements and fund accounting methods used in maintaining balancing and closing sub-accounts in an accounting system. They must adhere to the standards of the U.S. Treasury Department, the General Accounting Office, Office of Personnel Management, the Department of Justice, and the Bureau of Prisons. From the choices below, please select the one that best describes your experience.
  1. I have compiled and examined reports to confirm transactions were accepted in the system; and/or I have proofread figures on disbursement documents; and/or I have corrected accounting data that was keyed incorrectly into the system.
  2. I have ensured proper guidelines were followed; and/or I have adhered to the Prompt Payment Act when submitting payments; and/or I have reconciled and balanced a variety of cash, draft, and credit card accounts; and/or I have conducted transactions with other various Federal Government agencies utilizing Treasury's Inter-governmental Payment and Collection System.
  3. I have frequently researched regulations, procedures and guidelines and interpreted those for on-the-job use; and/or I have reconciled various account balances to U.S. Treasury records monthly; and/or I have ensured obligation amounts (accounts payable) did not exceed available fund balances; and/or I have adjusted open accounts payable balances as corresponded payments were made; and/or I have referenced Federal Appropriations Law and the U.S. Code for legality of expenditures.
  4. None of the above.


5.Accounting Technicians must apply a variety of accounting procedures in preparing, processing, and maintaining accounts. From the choices below, please select the one that best describes your experience.
  1. I have reviewed Standard General Ledger account balances for accuracy; and/or I have prepared transactions for reporting on the Standard Form (SF-224); and/or I have conducted internal audits of department's accounting records; and/or I have determined all applicable Prompt Payment Act provisions were properly invoked.
  2. I have certified payment vouchers for correct data and funding sources; and/or I have prepared billings to public, state, and government agencies; and/or I have conducted follow-up on all past due billings and initiated debt collection procedures, when necessary.
  3. I have analyzed obligation documents to determine proper obligation type; and/or I have ensured adequate funding for all obligations and payments; and/or I have advised management when funding inadequacies are noted.
  4. None of the above.


6.Accounting Technicians are responsible for processing accounting documents and maintaining files. From the choices below, please select the one that best describes your experience.
  1. I have maintained established case files, adding topics/files as needed; and/or I have organized a small office records/filing system; and/or I have maintained pending files for various functions; and/or I have sorted and distributed incoming source documents.
  2. I have established new record system which enabled co-workers/supervisors to retrieve files easily; and/or I have processed large volumes of transactions, vouchers, and purchase orders; and/or I have established, organized, and maintained concise obligation records in a manner which allowed the information to be easily retrieved; and/or I have maintained controls for all expenditures.
  3. I have used established checklists for individual files; and/or I have maintained case files in a law office; and/or I have maintained and monitored open accounts payable files, processed and filed payment vouchers.
  4. None of the above.


7.Accounting Technicians enter, correct, and retrieve accounting data using the Financial Management Information System (FMIS) as well as several other on-line systems. They also use various office equipment such as the personal computer, adding machine, and other small equipment. From the choices below, please select the one that best describes your experience.
  1. I have utilized agency computer programs; and/or I have used various menus to retrieve accounting documents; and/or I have adjusted accounts maintained in the system.
  2. I have maintained an established database to track information; and/or I have prepared and interpreted financial reports for management; and/or I have developed detailed spreadsheets using LOTUS and/or other computer software; and/or I have created data bases for tracking expenditures and allotments.
  3. I have utilized spell checker, macro, and file manager in Word Perfect; and/or I have keyed budget or accounting data to produce reports; and/or I have operated check endorser.
  4. None of the above.


Grade: 08
Carefully read each question and all possible answers before selecting a response. Some questions will be used to screen out ineligible applicants. Applicant errors in responses will not be corrected. You are responsible for the accuracy of your application. Your application must describe your work and experience, in your own words. If you fail to provide requested information, or the information submitted is insufficient, you may lose consideration for the position.

* 1.You must have one year of specialized experience at, or equivalent to, the GS-7 grade level as described in the VACANCY ANNOUNCEMENT. Do you meet the experience requirements for this position?
  1. Yes
  2. No


ASSESSMENT QUESTIONS

LISTED BELOW ARE GROUPED STATEMENTS RELATING TO THE ASSESSMENTS/COMPETENCIES NECESSARY FOR THE POSITION. Read each question carefully and select the answer choice that best describes your experience.

2.Accounting Technicians have frequent contact with vendors, co-workers, subordinates, department heads, personnel at other institutions, higher level administration, Department of Justice auditors, inmates, and the general public. Occasionally they have contacts with local and foreign government officials. They provide and exchange information regarding a variety of accounting transactions. From the choices below, please select the one that best describes your experience.
  1. I have exchanged information with regulatory personnel to effect financial policy implementation; and/or I have contacted vendors in regards to any billing discrepancies identified prior to payment; and/or I have provided in-house training on accounting procedures to staff; and/or I have contacted staff to explain policy in regards to travel advances and travel settlements.
  2. I have established and maintained professional relationship with various agency representatives; and/or I have interacted and provided input into contractor and management meetings; and/or I have created and maintained relationships with other agencies in order to facilitate work flow.
  3. I have responded to questions regarding travel vouchers; and/or I have resolved discrepancies when vendor did not receive payment; and/or I have explained account activity reports to inmates/staff.
  4. None of the above.


3.Accounting Technicians must be able to effectively communicate in writing. They may have contact with vendors, inmates, staff, department heads, administrative staff, and others where it is necessary to respond in writing. From the choices below, please select the one that best describes your experience.
  1. I have prepared a written lesson plan for training sessions; and/or I have participated in a program or operational review and documented specific findings; and/or I have drafted a response to a vendor regarding an accounting procedure for the Budget and Accounting Officer's review.
  2. I have responded to written correspondence from a vendor questioning an accounting policy; and/or I have prepared memorandum identifying and recommending procedural changes to improve operation of the department/office; and/or I have prepared monthly status report with memo of explanation.
  3. I have written user "how to" guide for users regarding accounting technician functions; and/or I have written narrative of Prompt Payment Review or similar/equivalent payment policy review findings; and/or I have provided account documentation through supervisor to auditors as to the status of obligations to include corrective steps made.
  4. None of the above.


4.Accounting Technicians must have a knowledge of disbursements and fund accounting methods used in maintaining balancing and closing sub-accounts in an accounting system. They must adhere to the standards of the U.S. Treasury Department, the General Accounting Office, Office of Personnel Management, the Department of Justice, and the Bureau of Prisons. From the choices below, please select the one that best describes your experience.
  1. I have reconciled various account balances to U.S. Treasury records monthly; and/or I have ensured obligation amounts (accounts payable) did not exceed available fund balances; and/or I have adjusted open accounts payable balances as corresponding payments were made; and/or I have referenced Federal Appropriations Law and the U.S. Code for legality of expenditures.
  2. I have applied procedures while/in conducting annual external audits under General Accepted Accounting Principles (GAAP) or similar system; and/or I have reconciled and balanced inter-agency transfers of funds or vendor payments in excess of one million dollars; and/or I have managed large volumes of payments for various expenses including activations, grants, new construction, maintenance and repairs.
  3. I have adhered to the Prompt Payment Act when submitting payments; and/or I have reconciled and balanced a variety of cash, draft, and credit card accounts; and/or I have conducted transactions with other various Federal Government agencies utilizing Treasury's Inter-governmental Payment and Collection System.
  4. None of the above.


5.Accounting Technicians must apply a variety of accounting procedures in preparing, processing, and maintaining accounts. From the choices below, please select the one that best describes your experience.
  1. I have reviewed Standard General Ledger account balances for accuracy; and/or I have prepared transactions for reporting on the Standard Form (SF-224); and/or I have conducted internal audits of department's accounting records; and/or I have determined all applicable Prompt Payment Act provisions were properly invoked.
  2. I have worked with external auditors (private sector contractors); and/or I have determined appropriateness of payments in regards to Appropriation Law; and/or I have determined accuracy of financial statements according to General Accepted Accounting Principles (GAAP); and/or I have researched and provided guidance to lower level accounting technicians and travelers.
  3. I have certified payment vouchers for correct data and funding sources; and/or I have prepared billings to public, state, and government agencies; and/or I have conducted follow-up on all past due billings and initiated debt collection procedures, when necessary.
  4. None of the above.


6.Accounting Technicians are responsible for processing accounting documents and maintaining files. From the choices below, please select the one that best describes your experience.
  1. I have organized medical records in a hospital; and/or I have maintained and monitored open accounts payable files; and/or I have processed and filed payment vouchers.
  2. I have processed large volumes of transactions, vouchers, and purchase orders; and/or I have maintained concise obligation records in a manner which allowed the information to be easily retrieved; and/or I have maintained controls for all expenditures.
  3. I have maintained suspense file for documents and regularly followed-up; and/or I have maintained suspense file for open obligations for respective cost centers; and/or I have maintained and provided quarterly, either through automated or hard copy, accounting files to external auditors.
  4. None of the above.


7.Accounting Technicians enter, correct, and retrieve accounting data using the Financial Management Information System (FMIS) as well as several other on-line systems. They also use various office equipment such as the personal computer, adding machine, and other small equipment. From the choices below, please select the one that best describes your experience.
  1. I have utilized agency computer programs; and/or I have used various menus to retrieve accounting documents; and/or I have adjusted accounts maintained in the system.
  2. Through the Financial Management Information System (FMIS) or similar financial management system, I have retrieved open obligation status reports; and/or I have maintained historical information; and/or I have researched and retrieved specific historical information; and/or I have researched and retrieved information from Intergovernmental Payment Collections (IPACs) or other external sources.
  3. I have prepared and interpreted financial reports for management; and/or I have developed detailed spreadsheets using LOTUS; and/or I have created data bases for tracking expenditures and allotments.
  4. None of the above.


Grade: All Grades
1.How did you hear about this employment opportunity with the Bureau of Prisons (BOP)?
  1. Private information service
  2. Magazine
  3. Newspaper
  4. Radio
  5. Television
  6. Poster/Flyer
  7. Private employment office
  8. State Employment/Unemployment Office or Career Service Center
  9. State or local Job Information Center
  10. BOP Employee Services Department (bulletin board or other form announcement)
  11. School or college counselor or other official
  12. Agency or other Federal government recruitment at school or college
  13. Recruitment event (other than school or college)
  14. Friend or relative working for the BOP
  15. Friend or relative not working for the BOP
  16. Religious organization
  17. USAJOBS, the official job site of the US Federal Government
  18. BOP Website
  19. Internet job site
  20. Contacted the BOP on my own
  21. Military publication
  22. Military Separation Center
  23. Professional Organization
  24. Federal Job Publication (i.e., Federal Jobs Digest, etc)
  25. Discover Corrections
  26. Other


Thank you for applying for a position with the Federal Bureau of Prisons. We appreciate you taking the time to complete this survey.





This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).