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Grade: 09

Carefully read each question and all possible answers before selecting a response. Some questions will be used to screen out ineligible applicants. Applicant errors in responses will not be corrected. You are responsible for the accuracy of your application. Your application must describe your work and experience, in your own words. If you fail to provide requested information, or the information submitted is insufficient, you may lose consideration for the position.
1 You must have one year of specialized experience at, or equivalent to, the GS-8 grade level as described in the VACANCY ANNOUNCEMENT. Do you meet the experience requirements for this position? Answer to this question is required
  • Yes
  • No

LISTED BELOW ARE GROUPED STATEMENTS RELATING TO THE ASSESSMENTS/COMPETENCIES NECESSARY FOR THE POSITION. Read each question carefully and select the answer choice that best describes your experience.
2 Affirmative Action Assistants receive all visitors and telephone calls, determine the appropriateness of referral and to whom, and in many cases, answer technical questions and provide explanations on other issues. They have regular contact with high level officials in the BOP, other government agencies, representatives of community organizations, and OPM personnel. From the choices below, please select the one that best describes your experience.
  • I have contributed information during informal meetings, gatherings, or discussions; and/or I have shared information with co-workers on a new process; and/or I have provided routine information to callers; and/or I have provided basic information as a representative at a recruitment function or job fair.
  • I have researched and responded to highly technical requests for information from staff, agency personnel, or the public; and/or I have participated as a presenter in conferences, workshops, and meetings concerning the Affirmative Action Program; and/or I have answered complex or highly technical questions from management officials.
  • I have participated in a division/unit/office retreat; and/or I have tracked the progress of various projects by discussing with appropriate staff; and/or I have presented information regarding filing procedures to co-workers.
  • I have participated in a budget meeting; and/or I have provided briefings during department staff meetings; and/or I have exchanged information with a co-worker regarding a special project; and/or I have attended a workforce utilization meeting.
  • I have advised/instructed staff regarding interpretation/clarification of guidelines/policies/procedures; and/or I have given informal training to staff; and/or during a departmental meeting, I have discussed new administrative procedures to be used within the office; and/or I have directed inquiries requiring in-depth information to the appropriate staff within the division.
  • None of the above.
3 Affirmative Action Assistants compose technical and nontechnical Affirmative Action Programs' correspondence for a variety of issues as well as develop procedures that may be used by the office or organization. From the choices below, please select the one that best describes your experience.
  • I have written general replies to inquiries; and/or I have developed standard forms used by office staff; I have prepared routine, recurring reports for management such as cost center obligations and expenditures; and/or I have ensured proper format and grammar for outgoing correspondence; and/or I have written memorandum for informational purposes; and/or I have prepared correspondence for supervisory review and signature; and/or I have recorded minutes at a staff department head meeting.
  • I have written executive correspondence; and/or I have prepared minutes and notes for hearings and other high level meetings or conferences; and/or I have developed and written office procedures; and/or I have established formats for reports and other documents used by the organization.
  • I have prepared minutes for staff meetings; and/or I have prepared standard office memorandums; and/or I have completed purchase request forms; and/or I have prepared vacancy or training announcements; and/or I have prepared a training agenda in order to relay course information to instructors and participants.
  • I have gathered and summarized background information for supervisor; and/or I have prepared investigative reports in accordance with established guidelines; and/or I have conducted surveys and provided written recommendation to head of branch.
  • None of the above.
4 Affirmative Action Assistants coordinate the workflow of the branch by assuring activities are performed in a timely manner. They devise new procedures that will enhance the smooth operation of the office. They organize and participate in conferences, job fairs, and meetings. They must use general office management skills such as typing, filing, telephone techniques and using a computer. From the choices below, please select the one that best describes your experience.
  • I have determined deadlines and priorities, making changes where necessary for day to day work; and/or I have reviewed work of lower level subordinates and provided instruction to develop their skills; and/or I have evaluated proposed office equipment and made recommendation for selection.
  • I have established systems of controls to monitor work; and/or I have ordered supplies; and/or I have processed time sheets for staff; and/or I have made recommendations to supervisor concerning operational procedures regarding administrative support functions; and/or I have requested assistance in resolving conflict within the department; and/or I have assisted the supervisor in planning for future resources (i.e., office supplies, staffing, work assignment changes, etc.)
  • I have developed manual or computerized logs to track the workflow; and/or I have coordinated and performed a variety of administrative matters including supervision of all major office procedures; and/or I have served as a cost center budget monitor and accountable property officer.
  • I have made hotel arrangements for several Wardens attending conferences at the hosting institution; and/or I have set up arrangements for rental and use of facilities in the community; and/or I have scheduled staff for training.
  • I have organized and maintained logging system for all work categories in office; and/or I have reviewed work of incoming reports to ensure completeness, accuracy, correct grammar and spelling; and/or I have assisted/made suggestions in order to assist less experienced staff in meeting time lines and due dates.
  • I have organized compressed work schedule requests for department; and/or I have assisted co-worker with projects assigned by management in order to meet specific deadlines; and/or I have requested training for self and co-workers based upon identifying the training needs within the department.
  • None of the above.
5 Affirmative Action Assistants collect information that is used for correspondence or background material for conferences, meetings, seminars, budget requests, forms, and statistical reports. They collect and organize employment data such as training, recruitment, promotions, etc. to determine the impact on equal opportunity. From the choices below, please select the one that best describes your experience.
  • I have filed information in established files and added topics as needed; and/or I have pulled specific material from files or other sources as requested by supervisor; and/or I have collected financial data to complete travel vouchers.
  • I have prepared reports on hiring, promotion, and separation trends; and/or I have interpreted and implemented OPM, ADA, and DOJ policies as they affect functional areas; and/or I have maintained awareness of new or revised directives, policies, and OPM standards.
  • I have designed and set up a filing system to meet the individual needs of a department or division; and/or I have gathered information from files on nontechnical issues to respond to general inquiries; and/or I have gathered and organized data for supervisor; and/or I have worked with a committee maintaining financial data.
  • I have researched and retrieved information for replies on technical issues; and/or I have compiled and prepared budget justifications; and/or I have searched and summarized related material on issues for supervisor or other interested parties.
  • None of the above.
6 Affirmative Action Assistants read a variety of documents such as EEO/Affirmative Action regulations, operating policies, and correspondence in order to maintain files and compile background information. They resolve complex operating and technical problems relating to functional areas. They review the Affirmative Action Plans submitted by field components to determine compliance with policy. From the choices below, please select the one that best describes your experience.
  • I have trained or reviewed procedural or operational guidelines; and/or I have trained and provided lower level clerical staff guidance in using procedural or operational guidelines; and/or I have reviewed documents for conformance with Affirmative Action Program regulations and format and returned to the originator with corrections; and/or I have researched, assembled, and interpreted program information for special projects and/or requests.
  • I have interpreted routine office information; and/or I have completed time and attendance records; and/or I have communicated routine office information to staff; and/or I have provided information on specific subjects related to the mission of the office to interested parties upon request.
  • I have collected required data according to guidelines or procedures to be forwarded for action; and/or I have researched complicated leave issues for office employees; and/or I have resolved travel voucher discrepancies; and/or I have participated in program or operational reviews.
  • None of the above.

Grade: All Grades

1 How did you hear about this employment opportunity with the Bureau of Prisons (BOP)?
  • Private information service
  • Magazine
  • Newspaper
  • Radio
  • Television
  • Poster/Flyer
  • Private employment office
  • State Employment/Unemployment Office or Career Service Center
  • State or local Job Information Center
  • BOP Employee Services Department (bulletin board or other form announcement)
  • School or college counselor or other official
  • Agency or other Federal government recruitment at school or college
  • Recruitment event (other than school or college)
  • Friend or relative working for the BOP
  • Friend or relative not working for the BOP
  • Religious organization
  • USAJOBS, the official job site of the US Federal Government
  • BOP Website
  • Internet job site
  • Contacted the BOP on my own
  • Military publication
  • Military Separation Center
  • Professional Organization
  • Federal Job Publication (i.e., Federal Jobs Digest, etc)
  • Discover Corrections
  • Other
Thank you for applying for a position with the Federal Bureau of Prisons. We appreciate you taking the time to complete this survey.