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Grade: 08

Carefully read each question and all possible answers before selecting a response. Some questions will be used to screen out ineligible applicants. Applicant errors in responses will not be corrected. You are responsible for the accuracy of your application. Your application must describe your work and experience, in your own words. If you fail to provide requested information, or the information submitted is insufficient, you may lose consideration for the position.
1 You must have one year of specialized experience at, or equivalent to, the GS-7 grade level as described in the VACANCY ANNOUNCEMENT. Do you meet the experience requirements for this position. Answer to this question is required
  • Yes
  • No

LISTED BELOW ARE GROUPED STATEMENTS RELATING TO THE ASSESSMENTS/COMPETENCIES NECESSARY FOR THE POSITION. Read each question carefully and select the answer choice that best describes your experience.
2 Legal Assistants coordinate the workflow of a legal office, which has constantly changing priorities, by assuring day-to-day operations and non-routine activities are performed in a timely manner. They also devise new methods/procedures that will enhance the smooth operation of the office and deal with ever-changing priorities as determined by court imposed deadlines. From the choices below, please select the one that best describes your experience.
  • I have trained co-workers and subordinates on routine office procedures/methods; and/or I have made adjustments to accomplish day-to-day work; and/or I have identified beneficial software-hardware for the office and made a recommendation which was approved.
  • I have answered basic questions posed by less experienced co-workers; and/or to maintain orderly workflow, I have worked with less experienced staff in coordinating conferences to include tasks such as researching various sites for selection as assigned by team leader/supervisor.
  • I have organized and maintained logging systems for all work categories in office (i.e., FOIA/Privacy Act requests, Congressional inquiries, chronological letter indexes, etc.); and/or I have coordinated, retrieved and assembled various background material for use in projects/litigation, etc.; and/or I have assisted less experienced legal assistants and other staff in meeting all time lines and due dates.
  • I have maintained docket calendar and coordinated schedules with Clerks of Courts keeping legal staff (attorneys) informed of court appearances and deadlines; and/or I have notified witnesses of appearance and of changes in court dates.
  • None of the above.
3 Legal Assistants read a variety of documents such as FTCA claims, FOIA requests, Administrative Remedies, and some that are litigation related, in order to make recommendations on an initial course of action to take, to compile background information necessary for further action, to maintain files, and to review outgoing material. From the choices below, please select the one that best describes your experience.
  • I have coordinated the compilation and distribution of periodic mailings to attorneys and paralegals; and/or I have reviewed documents for conformance with regulations, grammar and format and returned for corrections to originator; and/or I have gathered and assembled background information for special projects and/or requests and recommended format for organizing information.
  • I have read and interpreted travel regulations to resolve a travel issue/question from lower level staff; and/or I have trained and evaluated, with input provided to team leader/supervisor, clerical staff in using procedural or operations guidelines; and/or after analyzing, I have interpreted/written local office procedures/policies which were adopted by management.
  • I have independently analyzed and prepared budget report for cost center manager and made recommendation for cost-cutting; and/or I have analyzed and interpreted Sentry data; and/or I have analyzed and interpreted procedures for closing case files.
  • None of the above.
4 Legal Assistants must possess sound communication skills. They communicate with individuals from other agencies, attorneys, paralegal specialists, inmates, staff and other significant parties. They obtain and exchange factual information regarding various legal issues and proofread and edit their work and that of others. From the choices below, please select the one that best describes your experience.
  • I have gathered sensitive information and composed letters, memos, and forms; and/or I have prepared minutes and notes of a specialized and sensitive nature from internal staff meetings and other gatherings; and/or I have edited final correspondence/minutes/notes prepared by others; and/or I have prepared itineraries for conferences; and/or I have developed and wrote office procedures; and/or I have gathered and summarized background information for supervisor.
  • I have reviewed correspondence, technical in nature, prepared by others for conformance to regulations, grammar and format; and/or I have established format for reports and other documents used by the organization; and/or I have prepared preliminary agenda/program for conference as discussed in planning meetings; and/or I have assisted a staff member in gathering technical information and preparing a congressional response.
  • I have retrieved and interpreted data from computer system (Sentry); and/or I have interpreted regulations and policies regarding the BOP's procedures for Administrative Remedies; and/or I have edited final responses for Administrative Remedies and those of others.
  • None of the above.
5 Legal Assistants must be able to clearly and effectively communicate with individuals in various government agencies and organizations including the Department of Justice, Bureau of Prisons, senior executives, supervisors, co-workers, and many other external groups and/or individuals. From the choices below, please select the one that best describes your experience.
  • I have provided formal training for legal assistant staff; and/or I have provided sensitive case information to other legal staff; and/or I have contacted and exchanged specialized information with a witness in a legal case; and/or I have researched and gathered information to verbally respond to appropriate court/public requests; and/or I have verified or exchanged information with legal staff in the institutions, regions or external legal offices.
  • After an institution incident, I have conducted formal mass inmate interviews to obtain information; and/or I have presented information to a small focus group; and/or I have advised supervisor of project status.
  • I have responded to individuals with various policy questions; and/or I have provided technical information to courts and/or other administrative bodies; and/or I have presented information during Institution Familiarization training.
  • None of the above.

Grade: All Grades

1 How did you hear about this employment opportunity with the Bureau of Prisons (BOP)?
  • Private information service
  • Magazine
  • Newspaper
  • Radio
  • Television
  • Poster/Flyer
  • Private employment office
  • State Employment/Unemployment Office or Career Service Center
  • State or local Job Information Center
  • BOP Employee Services Department (bulletin board or other form announcement)
  • School or college counselor or other official
  • Agency or other Federal government recruitment at school or college
  • Recruitment event (other than school or college)
  • Friend or relative working for the BOP
  • Friend or relative not working for the BOP
  • Religious organization
  • USAJOBS, the official job site of the US Federal Government
  • BOP Website
  • Internet job site
  • Contacted the BOP on my own
  • Military publication
  • Military Separation Center
  • Professional Organization
  • Federal Job Publication (i.e., Federal Jobs Digest, etc)
  • Discover Corrections
  • Washington DC Diversity
  • Other
Thank you for applying for a position with the Federal Bureau of Prisons. We appreciate you taking the time to complete this survey.