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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 09
Carefully read each question and all possible answers before selecting a response. Some questions will be used to screen out ineligible applicants. Applicant errors in responses will not be corrected. You are responsible for the accuracy of your application. Your application must describe your work and experience, in your own words. If you fail to provide requested information, or the information submitted is insufficient, you may lose consideration for the position.

* 1.You must have one year of specialized experience at, or equivalent to, the GS-7 grade level, or meet the education requirements as described in the VACANCY ANNOUNCEMENT. Do you meet the experience and/or education requirements for this position?
  1. Yes
  2. No


NOTE: If you are using education to qualify, you must provide transcripts to receive consideration. Transcripts MUST be received in the announcing office by the closing date of the vacancy announcement.

ASSESSMENT QUESTIONS

LISTED BELOW ARE GROUPED STATEMENTS RELATING TO THE ASSESSMENTS/COMPETENCIES NECESSARY FOR THE POSITION. Read each question carefully and select the answer choice that best describes your experience.

2.Financial Support Coordinators interact with management officials and other agency staff by providing financial advice and guidance, as well as making presentations on budget related issues. From the choices below, please select the one that best describes your experience.
  1. I have answered questions from Cost Center Managers regarding availability of funds; and/or I have conducted training sessions and meetings for program managers and their assistants to teach budget concepts and principles and interpret printouts and management reports; and/or I have interacted with lower level subordinates to provide financial management guidance.
  2. I have provided input at a staff meeting regarding budgetary form development/modification; and/or I have participated in a budget meeting with management; and/or I have assisted in responding to routine inquiries from supervisors, cost center managers, and others on budgetary requirements and projects as instructed by the supervisor; and/or I have provided routine guidance to financial system users (fund control, financial spreadsheets, etc.).
  3. I have provided status of projects/assignments to supervisor during recurring departmental meetings; and/or I have trained contract staff in Bureau requirements and procedures; and/or I have interpreted and coordinated community-based correctional activities and Bureau policy.
  4. I have responded to routine inquiries on financial management issues from peers, regional staff and others in order to complete assignments and resolve minor issues; and/or I have communicated with vendors via phone conversations to resolve billing discrepancies; and/or I have completed one (1) college level course in Public Speaking.
  5. None of the above.


3.Financial Support Coordinators prepare budget reports, plans, and other financial documents that are used to document, monitor, and maintain the agency's financial integrity and wellbeing. From the choices below, please select the one that best describes your experience.
  1. I have written a newsletter article about financial management; and/or I have requested budget information from cost center managers; and/or I have prepared minutes of budget meetings; and/or I have written letters to vendors concerning debts due to government.
  2. I have prepared basic financial reports for supervisory review/approval; and/or I have responded to recurring inquires on various financial management issues; and/or I have prepared general financial correspondence to local level staff via e-mail; and/or I have completed one (1) college level course in Writing.
  3. I have provided written updates on the status of projects to supervisors; and/or I have prepared standard memoranda concerning funds availability for institution cost centers; and/or I have prepared monthly and quarterly budget reports for financial management staff.
  4. I have assisted financial management professionals with the creation of basic budget reports/correspondence; and/or I have completed written correspondence in response to financial inquires received from local staff; and/or I have assisted in preparing budget reports for other local level staff; and/or I have provided budget reports to supervisor in order to complete various projects.
  5. None of the above.


4.Financial Support Coordinators analyze, draw conclusions, and make recommendations regarding the best use of financial resources. From the choices below, please select the one that best describes your experience.
  1. I have reviewed allotment documents and identified financial discrepancies; and/or I have reconciled fund control records to financial management reports and identified differences; and/or I have identified unauthorized and/or inappropriate obligation of funds and made recommendation for correctness.
  2. I have recommended the reprogramming of funds impacting the branch and/or the Bureau; and/or I have assisted with the preparation and submission of a quarterly spreadsheet to branch and finance office; and/or I have analyzed and identified items such as budget variances, mis-coding in cost centers, and unauthorized obligations.
  3. I have reviewed general ledger accounts for proper balances; and/or I have prepared monthly proof checks and 224 submission; and/or I have corrected statement of differences in Treasury.
  4. I have analyzed financial data and made adjustments and recommendations to ensure compliance with policy; and/or I have monitored local level operating plan and adjustments to financial plan; and/or I have notified supervisors and/or cost center managers when obligations exceeded quarterly allotments.
  5. None of the above.


5.Financial Support Coordinators are knowledgeable of budget principles, theories, and techniques in order to prepare, analyze, and present budget information. From the choices below, please select the one that best describes your experience.
  1. I have researched and analyzed financial data in prior years in order to assist with forecasting annual needs; and/or I have analyzed and verified complex invoices for contract treatment facilities, to record transactions and continually monitor budget status.
  2. I have reviewed vendor payment for accuracy; and/or I have prepared travel settlement vouchers; and/or I have reviewed vendor invoices for accuracy.
  3. I have assisted in the preparation of annual budget requests; and/or I have followed established guidelines/user guides for operating fund control program and/or local financial management systems; and/or I have completed one (1) college level course in Accounting.
  4. I have organized budget data for quarterly/annual budget submissions; and/or I have maintained financial information/records for income and expenses; and/or I have gathered information to prepare quarterly and annual financial reports.
  5. None of the above.


6.Financial Support Coordinators must have thorough knowledge and understanding of the goals of the Residential Management Branch. They use a variety of procedures, policies, and regulations to determine the best use of financial resources. From the choices below, please select the one that best describes your experience.
  1. I have identified and produced routine budget reports according to mandates or agency guidelines; and/or I have referenced various financial management User's Guides to process position/financial allotment data; and/or I have used allotment logs or automated system to determine if allotments were processed.
  2. I have used accounting manual to determine what items were needed to pay a bill; and/or I have reviewed simple travel vouchers for accuracy according to travel regulations; and/or I have assisted in the review of annual budget requests.
  3. I have assisted Cost Center Managers with balancing their fund control records; and/or I have assisted other financial management staff with research to determine which financial accounts were out of balance; and/or I have researched and identified discrepancies with local level budget data under direction of supervisor.
  4. None of the above.


7.Financial Support Coordinators must be knowledgeable of automated accounting systems in order to enter accounting transactions, retrieve reports, disseminate information, etc. From the choices below, please select the one that best describes your experience.
  1. I have identified financial system problems and notify supervisor; and/or I have utilized Financial Management Information System (FMIS) reports, Fund Control operation system and spreadsheets (i.e., Quattro Pro, etc.), in order to interpret and reconcile budgetary data produced by these systems.
  2. I have generated general ledger to balance property and accumulated depreciations; and/or I have generated monthly ending reports to prepare the monthly proof checks; and/or I have generated cost reports to balance work-in-progress accounts; and/or I have generated outstanding travel advance and account receivable reports.
  3. I have retrieved/printed routine/non-routine financial reports from an automated financial management system to complete project requested by the supervisor and/or to prepare routine/non-routine financial reports; and/or I have operated fund control programs for local level departments/cost centers.
  4. I have reviewed obligated reports to assist with fund control or ensure cost centers are not over obligated; and/or I have reviewed personal or real property reports for accuracy; and/or I have completed one training course on automated financial systems; and/or I have researched how source documents for entries are recorded into the automated accounting system; and/or I have received and reviewed, and certified the accuracy of bills submitted by contract-based providers.
  5. I have conducted research using an automated accounting system; and/or I have processed payments in an automated accounting system; and/or I have provided an explanation of variance using automated accounting.
  6. None of the above.


Grade: All Grades
1.How did you hear about this employment opportunity with the Bureau of Prisons (BOP)?
  1. Private information service
  2. Magazine
  3. Newspaper
  4. Radio
  5. Television
  6. Poster/Flyer
  7. Private employment office
  8. State Employment/Unemployment Office or Career Service Center
  9. State or local Job Information Center
  10. BOP Employee Services Department (bulletin board or other form announcement)
  11. School or college counselor or other official
  12. Agency or other Federal government recruitment at school or college
  13. Recruitment event (other than school or college)
  14. Friend or relative working for the BOP
  15. Friend or relative not working for the BOP
  16. Religious organization
  17. USAJOBS, the official job site of the US Federal Government
  18. BOP Website
  19. Internet job site
  20. Contacted the BOP on my own
  21. Military publication
  22. Military Separation Center
  23. Professional Organization
  24. Federal Job Publication (i.e., Federal Jobs Digest, etc)
  25. Discover Corrections
  26. Washington DC Diversity
  27. Other


Thank you for applying for a position with the Federal Bureau of Prisons. We appreciate you taking the time to complete this survey.





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