Skip to main content

Grade: 11

Carefully read each question and all possible answers before selecting a response. Some questions will be used to screen out ineligible applicants. Applicant errors in responses will not be corrected. You are responsible for the accuracy of your application. Your application must describe your work and experience, in your own words. If you fail to provide requested information, or the information submitted is insufficient, you may lose consideration for the position.
1 You must have one year of specialized experience at, or equivalent to, the GS-9 grade level, or meet the education requirements as described in the VACANCY ANNOUNCEMENT. Do you meet the experience and/or education requirements for this position? Answer to this question is required
  • Yes
  • No
NOTE: If you are using education to qualify, you must provide transcripts to receive consideration. Transcripts MUST be received in the announcing office by the closing date of the vacancy announcement.

LISTED BELOW ARE GROUPED STATEMENTS RELATING TO THE ASSESSMENTS/COMPETENCIES NECESSARY FOR THE POSITION. Read each question carefully and select the answer choice that best describes your experience.
2 Medical Records Administrators must be able to ensure that departmental procedures and finished work are in compliance with government regulatory standards, professional standards, and JCAHO standards. From the choices below, please select the one that best describes your experience.
  • I have provided training to health information department staff; and/or I have reviewed work completed or in progress ; and/or I have kept abreast of new technologies and ICD-9-CM codes used in medical records information systems.
  • I have reviewed, developed and implemented departmental training initiatives related to regulatory, professional, or JCAHO standards; and/or I have developed local procedural guides or manuals which addressed regulations or standards; and/or I have answered medico-legal requests; and/or I have assisted with or participated in providing training at national conferences; and/or I have provided technical/advisory support and assistance to other BOP facilities on a consultative basis.
  • I have conducted an in-service or training session with medical and non-medical staff outside HIM regarding ensuring compliance with regulatory or professional standards; and/or I have developed health information departmental procedures for compliance with regulatory, professional or JCAHO standards; and/or I have improved health information departmental procedures for ensuring regulatory, professional or JCAHO compliance; and/or I have provided updates to policy.
  • None of the above.
3 Medical Records Administrators must be able to assign responsibility and delegate authority to subordinates in order to accomplish assigned tasks. From the choices below, please select the one that best describes your experience.
  • I have provided feedback on daily office operations or specific projects/assignments; and/or I have reviewed the work of others for accuracy prior to final draft submission; and/or I have provided assistance to subordinates in resolving problems; and/or I have served as a supervisor in an office setting.
  • I have prepared various reports for staffing, budgetary, space and equipment needs; and/or I have monitored procurement of supplies; and/or I have coordinated departmental resources during periods where the workload and complexity was difficult to manage; and/or I have interviewed applicants and made recommendations on final selections; and/or I have delegated interviews of applicants to knowledgeable subordinate medical records staff, on occasion.
  • I have reorganized staff responsibilities to enhance operations and efficiency; and/or I have monitored and counseled staff, as needed, prior to significant problems emerging; and/or I have prioritized work flow among available staff; and/or I have coordinated the due dates for projects; and/or I have tracked work load to ensure completion; and/or I have adjusted staff duties to respond to immediate needs.
  • None of the above.
4 Medical Records Administrators are responsible for the development and revision of departmental policies and procedures. They analyze data/information from various functions within the medical records department (e.g., record review, coding, release of medical information, etc.) and determine the adequacy of written policies and procedures. From the choices below, please select the one that best describes your experience.
  • I have followed policies and methods applicable to work accomplishment; and/or I have chosen appropriate policies and methods for accomplishment of tasks; and/or I have performed audit functions of medical records and outlined findings.
  • I have provided input into the development of medical records policies; and/or I have analyzed information acquired through operational reviews and recommended improvements in policies and procedures; and/or I have served in a lead role on a committee or workgroup.
  • I have developed a checklist or tracking tool for aiding in the implementation of a policy or procedural change; and/or I have made suggestions for minor revisions on current policies or procedures which enhanced the specialized departmental operation; and/or I have reviewed and provided assessment on compliance of institution's (FMCs) medical records under BOP and JCAHO standards; and/or I have provided assistance to medical records staff in implementing new policies and procedures.
  • I have gathered information from other Health Information Departments and professionals related to policies and procedures for improving a specialized departmental operation (i.e. record review, release of information, etc.), and made recommendations for improvement; and/or I have assisted the supervisor or other staff in the development of policies and procedures within the Health Information Department.
  • None of the above.
5 Medical Records Administrators must possess the ability to work closely with physicians, other staff and outside individuals on a regular and recurring basis. They must possess effective oral communication skills in order to obtain information, provide assistance and resolve problems/issues encountered. From the choices below, please select the one that best describes your experience.
  • I have coordinated medical records of an inmate/patient with other involved parties; and/or I have obtained information and relayed findings to my supervisor for further consideration; and/or I have coordinated requirements for a medical escort trip with assigned correctional services and other departments as required.
  • I have explained medical records policies and procedures to staff on a recurring basis; and/or I have provided medical records training to staff during Annual Refresher Training; and/or I have provided technical guidance to co-workers or subordinates; and/or I have participated in a health conference; and/or I have provided updates during a department head meeting.
  • I have responded to general inquiries from internal medical staff; and/or I have explained medical records policy to newly incarcerated inmate(s); and/or I have provided my supervisor with work status information during meetings.
  • None of the above.
6 Medical Records Administrators must possess effective written communication skills to effectively prepare clear and concise written documents. They are responsible for the preparation of a variety of correspondence related to medical needs and programs, audits, policy statements, operating procedures, and informational memorandums. From the choices below, please select the one that best describes your experience.
  • I have prepared/revised institution supplements or standard operating procedures; and/or I have developed written responses to the medical records program review; and/or I have prepared responses to requests for information from outside entities (congressmen, judges, etc.).
  • I have prepared informal departmental memorandums; and/or I have submitted written justification for the purchase of office equipment; and/or I have responded to medical records related cop-outs; and/or I have maintained established medical logs; and/or I have provided written information via e-mail.
  • I have assisted in the preparation of an action report in response to audit findings; and/or I have documented review findings as a program review team member; and/or I have prepared descriptive performance log entries.
  • None of the above.

Grade: All Grades

1 How did you hear about this employment opportunity with the Bureau of Prisons (BOP)?
  • Private information service
  • Magazine
  • Newspaper
  • Radio
  • Television
  • Poster/Flyer
  • Private employment office
  • State Employment/Unemployment Office or Career Service Center
  • State or local Job Information Center
  • BOP Employee Services Department (bulletin board or other form announcement)
  • School or college counselor or other official
  • Agency or other Federal government recruitment at school or college
  • Recruitment event (other than school or college)
  • Friend or relative working for the BOP
  • Friend or relative not working for the BOP
  • Religious organization
  • USAJOBS, the official job site of the US Federal Government
  • BOP Website
  • Internet job site
  • Contacted the BOP on my own
  • Military publication
  • Military Separation Center
  • Professional Organization
  • Federal Job Publication (i.e., Federal Jobs Digest, etc)
  • Discover Corrections
  • Washington DC Diversity
  • Other
Thank you for applying for a position with the Federal Bureau of Prisons. We appreciate you taking the time to complete this survey.