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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 07
Carefully read each question and all possible answers before selecting a response. Some questions will be used to screen out ineligible applicants. Applicant errors in responses will not be corrected. You are responsible for the accuracy of your application. Your application must describe your work and experience, in your own words. If you fail to provide requested information, or the information submitted is insufficient, you may lose consideration for the position.

* 1.You must have one year of specialized experience at, or equivalent to, the GS-6 grade level as described in the VACANCY ANNOUNCEMENT. Do you meet the experience requirements for this position?
  1. Yes
  2. No


LISTED BELOW ARE GROUPED STATEMENTS RELATING TO THE ASSESSMENTS/COMPETENCIES NECESSARY FOR THE POSITION. Read each question carefully and select the answer choice that best describes your experience.

2.Food Service Administrative Assistants perform clerical services for the Food Service Department and work with Central Office, Regional Office and institution department staff. They must prepare and submit monthly reports and write memorandums to management. From the choices below, please select the one that best describes your experience.
  1. I have developed and written office procedures; and/or I have prepared itineraries for conferences; and/or I have reviewed written work of lower level co-workers for grammar and format.
  2. I have summarized data in a report; and/or I have prepared agendas for meetings; and/or I have prepared minutes for staff meetings.
  3. I have summarized inventory data in a report; and/or I have written memoranda to management; and/or I have prepared a report explaining potential problems in department operations.
  4. None of the above.

3.Food Service Administrative Assistants must maintain systematic files, ledgers, and stock index records. They are familiar with inventory accountability procedures by posting receivers. They are also responsible for processing documents. From the choices below, please select the one that best describes your experience.
  1. I have established files to enable co-workers/supervisors to retrieve information; and/or I have assisted with the annual inventory of supplies; and/or I have developed a checklist for individual files.
  2. I have maintained a tracking system of office expenditures; and/or I have established a filing system to meet the individual needs of a department or division; and/or I have gathered and organized data for a supervisor; and/or I have volunteered for a committee to maintain financial data.
  3. I have processed transactions, vouchers, and purchase orders; and/or I have planned the annual inventory and recorded information; and/or I have maintained obligation records.
  4. None of the above.

4.Food Service Administrative Assistants must be able to research, retrieve, review and process various information pertaining to food service operations. They must be able to retrieve information and prepare reports for presentation to department heads. From the choices below, please select the one that best describes your experience.
  1. I have created a database to store records; and/or I have generated standardized accounting documents using WordPerfect; and/or I have maintained financial data on a software program.
  2. I have entered and retrieved information pertaining to stock inventories; and/or I have installed software on a computer; and/or I have merged files; and/or I have created charts and graphs; and/or I have created tables using a computer program.
  3. I have selected a software program to use for accounting functions; and/or I have enhanced office operations by establishing a computerized accounting tracking system; and/or I have provided assistance to staff/supervisor on the use of a new software system for inventory/accounting data.
  4. None of the above.

5.Food Service Administrative Assistants must have a knowledge of disbursements and fund accounting methods used in maintaining, balancing and closing sub-accounts in an accounting system. They must adhere to the standards of the U.S. Treasury Department, the General Accounting Office, Office of Personnel Management, the Department of Justice, and the Bureau of Prisons. From the choices below, please select the one that best describes your experience.
  1. I have used an accounting manual to determine correct procedures for completing a purchase order; and/or I have applied necessary changes in procedures, as indicated by company policy; and/or I have adhered to policy when determining deadlines for vendor payments.
  2. I have corrected errors associated with misappropriated funds during monthly reconciliation; and/or I have proofread figures on disbursement documents.
  3. I have used the Accounting Manual to determine correct procedures for completing a purchase order; and/or I have applied necessary changes in procedures, as indicated in an Operations Memoranda; and/or I have adhered to federal policy when determining deadlines for vendor payments.
  4. None of the above.

Grade: All Grades
1.How did you hear about this employment opportunity with the Bureau of Prisons (BOP)?
  1. Private information service
  2. Magazine
  3. Newspaper
  4. Radio
  5. Television
  6. Poster/Flyer
  7. Private employment office
  8. State Employment/Unemployment Office or Career Service Center
  9. State or local Job Information Center
  10. BOP Employee Services Department (bulletin board or other form announcement)
  11. School or college counselor or other official
  12. Agency or other Federal government recruitment at school or college
  13. Recruitment event (other than school or college)
  14. Friend or relative working for the BOP
  15. Friend or relative not working for the BOP
  16. Religious organization
  17. USAJOBS, the official job site of the US Federal Government
  18. BOP Website
  19. Internet job site
  20. Contacted the BOP on my own
  21. Military publication
  22. Military Separation Center
  23. Professional Organization
  24. Federal Job Publication (i.e., Federal Jobs Digest, etc)
  25. Discover Corrections
  26. Washington DC Diversity
  27. Other

Thank you for applying for a position with the Federal Bureau of Prisons. We appreciate you taking the time to complete this survey.

This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).