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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 08
* 1.GS-8 - Choose one answer which best describes your education and experience as related to the basic qualification requirements for this position.
  1. I have 1 year of specialized experience equivalent to GS-7, serving as personal assistant to a manager, making commitments for supervisor without prior approval, explaining non-technical policies/procedures, making recommendations/decisions in establishing administrative priorities, assigning work, interpreting guidelines
  2. I do not meet the experience as described above


* 2.Do you possess a typing skill of at least 40 wpm
  1. Yes
  2. No


* 3.Please select the choice(s) that best describes your experience with whom you interact.
  1. Directors, Senior Executive Officers/Chief Executive Officers
  2. Managers/Supervisors
  3. Congressional contacts
  4. Other federal agencies
  5. State or local government representatives
  6. Members of the news media
  7. Special interest groups
  8. Individuals within or outside of the organization
  9. None of the above


Grade: 09
* 1.GS-9 - Choose one answer which best describes your education and experience as related to the basic qualification requirements for this position.
  1. I have 1 year of specialized experience equivalent to GS-8, serving as principal personal assistant to a manager, making commitments for supervisor without prior approval, explaining non-technical policies/procedures with authority to establish administrative priorities, assign work, interpret guidelines, manage the office.
  2. I do not meet the experience as described above


* 2.Do you possess a typing skill of at least 40 wpm
  1. Yes
  2. No


* 3.Please select the choice(s) that best describes your experience with whom you interact.
  1. Directors, Senior Executive Officers/Chief Executive Officers
  2. Managers/Supervisors
  3. Congressional contacts
  4. Other federal agencies
  5. State or local government representatives
  6. Members of the news media
  7. Special interest groups
  8. Individuals within or outside of the organization
  9. None of the above


Grade: All Grades
* 1.Please select the response(s) that best reflects your work experience organizing, monitoring and/or facilitating the workflow of an office.
  1. Scheduling appointments
  2. Maintaining supervisor’s calendar
  3. Making travel arrangements
  4. Setting up meetings
  5. Setting up conferences
  6. Serving as timekeeper
  7. Ordering supplies
  8. Maintaining office files
  9. Establishing office procedures
  10. Routing mail
  11. Keeping staff informed of suspense dates
  12. Keeping supervisor updated on administrative matters, conferences, briefings, meetings of major importance
  13. Tracking expenses for the budget
  14. Coordinating training and employee development, preparing training forms and/or coordinating with the training office
  15. Processing personnel actions (i.e. awards, performance evaluations, etc)
  16. None of the above


* 2.Select the response that best reflects your experience working in an office support position that required establishing priorities and meeting time constraints.
  1. I have served as the primary office support position that routinely collaborated with others and adjusted multiple priorities to generate results under time-critical deadlines.
  2. I have experience in an office support position that routinely required adjusting administrative workloads and resources to meet shifts in priorities.
  3. I have experience generating products or services in a work environment that routinely was subjected to time sensitive priorities and deadlines.
  4. I have completed training in time management, but have not been employed in a situation that routinely required responding to critical deadlines.
  5. None of the above.


* 3.Select the response that describes your experience recommending improvements to procedures and practices in order to achieve organizational goals.
  1. I have served as an office manager responsible for devising, recommending, and implementing changes in administrative policies, office procedures and practices, and interpreting and adapting guidelines affecting subordinate organizations.
  2. I have served as the senior administrative person within an office responsible for implementing changes to administrative policies, installing office procedures and practices, and interpreting and adapting guidelines within the immediate organization.
  3. I have served as administrative support person within an office responsible for adhering to changes to administrative policies and observing and following office procedures and practices.
  4. None of the above.


* 4.Do you have experience prioritizing your Supervisor’s e-mail and mail correspondence by reading and reviewing its content to determine its disposition or routing to the appropriate office?
  1. Yes

        BRANCHED: * 1.Based on your answer to the previous question, indicate the specific tasks you have performed on a regular basis:
    1. Identify and Prioritize e-mails that require action/response.
    2. Keep supervisor informed of status of requests/actions that require responses.
    3. Draft responses for supervisor.
    4. Coordinate and drafts required responses with appropriate office.
    5. Develop a system to track e-mails/correspondence.
    6. Identify e-mails that correspond with meetings.
    7. Review and prioritize all incoming task requests (includes correspondence by email, fax, voice mail, memo or regular mail).
    8. Exercise control over supervisor’s calendar, with complete authority for commitment of time for appointments, conferences, and speaking engagements.
    9. Review emails, determines need for actions, and assigns to appropriate subordinate offices.
    10. Respond to various inquiries, requests, and administrative problems directed to the supervisor.
    11. Review incoming requests and makes decisions on how to handle by arranging meetings and/or preparing responses or by assigning such matters to other qualified staff members to respond.
  2. No


* 5.Select the response that describes your experience researching and/or analyzing administrative problems and providing recommendations for resolutions.
  1. I have researched and analyzed administrative problems, organizational strategies, goals, and objectives and provided justified decisions, conclusions, findings, or recommended resolutions.
  2. I have analyzed administrative problems, goals, and objectives and provided justified decisions, conclusions, findings, or recommended resolutions.
  3. I have analyzed clerical problems, goals, and objectives and provided conclusions, findings, or recommended solutions.
  4. None of the above.


* 6.Select the response(s) that describes your experience in preparing written documents involving administrative programs.
  1. I have written reports based upon research, analysis, and data collection that summarize findings and make recommendations to inform or guide others in my organization.
  2. I have written documents that serve as policy or formal guidelines for my organization.
  3. I have prepared written documents that summarize review comments on draft policy or directive.
  4. I have written reports/briefing papers that clearly and concisely summarize important points and contain recommendations for consideration by managers in my organization.
  5. I have written business letters to internal employees to communicate information that is complex or controversial in nature.
  6. I have written business letters to internal employees to communicate routine or noncontroversial in nature.
  7. I have education or training in written communications, but limited experience.
  8. None of the above.


* 7.I have experience working with confidential and sensitive matters in a professional work environment
  1. Yes
  2. No


* 8.I have served on panels, committees, or task forces as a representative for the organization on administrative issues.
  1. Yes
  2. No


* 9.I have reviewed and edited documents of a legal or technical nature to identify inadequacies in format, grammar, or construction in accordance with accepted standards.
  1. I have not had education, training or experience in performing this task.
  2. I have completed formal education or training in performing this task but have not yet performed it on the job.
  3. I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  4. I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  5. This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.


* 10.Please select the one response that best describes your experience utilizing the correct grammar, spelling, punctuation, and required formats in writing and editing correspondence, reports, briefing papers, etc.
  1. I have composed/prepared formal or official documents in final format for non-routine correspondence.
  2. I have composed/prepared documents for routine correspondence such as responses for common requests or questions.
  3. I have reviewed, and/or edited correspondence/documents for clarity, coherence, grammar, and spelling in compliance with approved correspondence procedures.
  4. I have prepared office correspondence, as directed, using form letters or examples of previous correspondence.
  5. I have received instructions and/or training in the functions, but have not performed them on the job.
  6. None of the above.


* 11.I have extracted, collected, prepared, and formatted data from legal or technical documents and various sources for the compilation and preparation of reports.
  1. I have not had education, training or experience in performing this task.
  2. I have completed formal education or training in performing this task but have not yet performed it on the job.
  3. I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  4. I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  5. This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.


* 12.I have maintained an electronic calendar/tickler system for tracking administrative or litigation cases.
  1. I have not had education, training or experience in performing this task.
  2. I have completed formal education or training in performing this task but have not yet performed it on the job.
  3. I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  4. I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  5. This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.


* 13.I have experience utilizing the computer for the following activities.
  1. Creating, editing, printing, retrieving and/or manipulating files
  2. Editing and reformatting electronic drafts
  3. Revising existing databases or spreadsheets
  4. Producing documents requiring complex/varied formats such as graphics or tables within text
  5. Producing documents that include charts and/or graphs using presentation software
  6. None of the above


* 14.Select the response(s) that indicate(s) the types of written products you have produced as a regular part of your job.
  1. Develop comprehensive materials for briefings, meetings, or conferences for agency managers or officials.
  2. Write correspondence or other written materials that are persuasive in clear, logical, and concise language for varied audiences.
  3. Write responses to Congressional and other important inquiries regarding human resources issues.
  4. Draft policy, memorandums and correspondence for signature by higher-level officials, agency attorney's and U.S. Attorney's office.
  5. Provide responses to Departmental or Congressional inquires as directed by management.
  6. Draft and prepare guidelines and procedural materials.
  7. Explain or justify decisions, conclusions, findings, or recommendations.
  8. Review reports for accuracy, adherence to policy, clarity of expression and appropriateness for intended audiences.
  9. None of the above.


* 15.Please select all of the tasks you have performed as regular and recurring part of your job assignments. Check all that apply
  1. Search files, documents or other sources for informational materials.
  2. Search for and locate records presumed lost or misplaced.
  3. Conduct personal inquiries or searches to obtain information from a number of different offices and personnel.
  4. Interpret and apply regulations dealing with records maintenance, storage, retrieval, retirement and destruction.
  5. Plan, coordinate, and establish work-tracking systems to monitor action items and deadlines.
  6. Design and implement new or revised administrative procedures to meet organizational needs.
  7. Analyze proposed and existing processes and methods, identify problems or issues, devise options, and recommend solutions.
  8. Review existing processes and procedures for compliance with existing laws, regulations or program compliance requirements.
  9. Monitor office budgets and/or allocated funds.
  10. Maintaining, coordinating and prioritizing supervisor’s calendar.
  11. Planning, organizing, and coordinating travel arrangements.
  12. Planning, organizing, and coordinating meetings.
  13. Planning, organizing, and coordinating conferences.
  14. Establishing and maintaining office files.
  15. Organizing the flow of clerical work processes in the office.
  16. Designs and implements new or revised correspondence procedures to meet organizational needs.
  17. Coordinate work schedules to ensure adequate office coverage.
  18. Sets workload priorities for subordinate staff.
  19. None of the above.


* 16.Describe your experience serving as the key person responsible for planning and organizing administrative activities, including: 1) balancing competing priorities by planning and organizing resources, time, and deadlines; 2) managing a senior manager?s calendar; screening and handling telephone calls; and coordinating travel arrangements; and 3) monitoring and assessing administrative activities and anticipating issues and problems.
  1. As the key person responsible for planning and organizing administrative activities, performed work activities 1), 2), and 3.
  2. As the key person responsible for planning and organizing administrative activities, performed ALL of the work activities listed above. Independently executed work assignments, identifying work objectives and determining project approaches, specific project steps, input, and schedules.
  3. As the key person responsible for planning and organizing administrative activities, performed work activities 1) and 2) as listed above. Executed work assignments, including identifying work components and setting deadlines and responsibility areas with minimal supervision.
  4. None of the above.


* 17.Select the response that best describes your highest level of skill and proficiency in editing documents for final production.
  1. I have routinely edited formal correspondence and official documents to improve content and clarity by changing grammar, style and tone without supervisory guidance.
  2. I have occasionally edited program documents to clarify points, eliminate redundancies, and ensure compliance with established formats for final review by my supervisor.
  3. I have edited documents for proper grammar and sentence structure.
  4. I have completed courses and/or training in editing, but have not been required to perform this function as part of my job.
  5. None of the above


* 18.Please select the software application(s) that you are proficient in (proficient means you understand and utilize a major part of the system's functionality/capabilities).
  1. Microsoft Word
  2. Other word processing software such as WordPerfect, WordPro, etc
  3. Microsoft Power Point
  4. Other presentation software such as CorelDraw, Freelance Graphic, etc
  5. E-mail (GroupWise, Gmail, etc.)
  6. Microsoft Access
  7. Microsoft Excel
  8. Microsoft Project Management, or comparable
  9. Other Applications including Government systems and commercial off-the-shelf (COTS) systems
  10. None of the above


* 19.Select the response(s) that describe your experience with a travel program in which you have provided technical guidance to managers and employees.
  1. Prepared Specific Travel Authorizations
  2. Prepared Limited Open Travel Authorizations
  3. Performed audits of travel vouchers prior to payment
  4. Planned itineraries
  5. Performed cost comparisons
  6. Made travel reservations using an Online Booking Engine (OBE)
  7. Researched and applied Federal Travel Regulations (FTR)
  8. Counseled new employees on relocation (Permanent Change of Station) entitlements
  9. None of the above


* 20.Have you received an employee performance appraisal rating in the previous 12 months?
  1. Yes
  2. No


* 21.Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system).
Maximum length of 250 characters.


* 22.In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work?
  1. Yes
  2. No


* 23.Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official).
Maximum length of 250 characters.


You WILL NOT be considered for this announcement if you fail to submit ALL the applicable required documentation listed under the "How To Apply" tab (i.e. transcripts,DD-214's, SF-15, VA letter, SF-50's, PE Registration, etc.) by the CLOSING DATE of this announcement. Please call the Human Resources Office phone number listed on this announcement for clarification or further information.

* 24.I understand that by completing and submitting this application, I am certifying that, to the best of my knowledge and belief, all of the information provided is true, correct, complete, and made in good faith. I understand that a false or fraudulent answer to any question may be grounds for not hiring me, or for firing me after I begin work, and may be punishable by fine or imprisonment. I also understand that failure to respond to this question will disqualify me from consideration.
  1. Yes
  2. No


* 25.Where did you learn about this vacancy?
  1. Asianlife.com
  2. Diversenote.com
  3. NativeAmericanJobs.com
  4. WorkplaceDiversity.com
  5. Department of Veterans Affairs/Vocational Rehabilitation and Employment
  6. Division of Vocational Rehabilitation (DVR)
  7. National Society of Black Engineers (NSBE)
  8. Hispanic Association of Colleges and Universities (HACU)
  9. Historically Black Colleges and Universities (HBCU)
  10. Tribal Colleges and Universities (TCU)
  11. Society of Hispanic Professional Engineers (SHPE)
  12. Referral from a Professor or Academic Advisor
  13. Referral from a College/University Career Placement Office
  14. Referral from a Professional Organization
  15. Job/Career Fair
  16. Referral from a friend or family member
  17. Reclamation Employee
  18. Reclamation Internet Site
  19. Referral from a State or Local government
  20. Referral from another Federal Agency/employee
  21. OPM USAJOBS Internet Site
  22. Other Internet Site
  23. Other


* 26.Provide specific information about your response to the previous question (i.e. professor's name and place of employment; college or university name; job/career fair and location held; friend's name; etc.).
Maximum length of 250 characters.






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).