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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 07
* 1.GS-7 - Choose one answer which best describes your education and experience as related to the basic qualification requirements for this position.
  1. I have 1 year of specialized experience equivalent to GS-6 serving as personal assistant to a chief or manager. From own technical and administrative knowledge, and without supervision, scheduling supervisor’s activities, composing correspondence, resolving problems, locating information, organizing workflow of office
  2. I do not meet the experience as described above


* 2.Do you possess a typing skill of at least 40 wpm
  1. Yes
  2. No


Grade: 08
* 1.GS-8 - Choose one answer which best describes your education and experience as related to the basic qualification requirements for this position.
  1. I have 1 year of specialized experience equivalent to GS-7, serving as personal assistant to a manager, making commitments for supervisor without prior approval, explaining non-technical policies/procedures, making recommendations/decisions in establishing administrative priorities, assigning work, interpreting guidelines
  2. I do not meet the experience as described above


* 2.Do you possess a typing skill of at least 40 wpm
  1. Yes
  2. No


Grade: All Grades
* 1.Please select the response(s) that best reflects your work experience organizing, monitoring and/or facilitating the workflow of an office.
  1. Scheduling appointments
  2. Maintaining supervisor’s calendar
  3. Making travel arrangements
  4. Setting up meetings
  5. Setting up conferences
  6. Serving as timekeeper
  7. Ordering supplies
  8. Maintaining office files
  9. Establishing office procedures
  10. Routing mail
  11. Keeping staff informed of suspense dates
  12. Keeping supervisor updated on administrative matters, conferences, briefings, meetings of major importance
  13. Tracking expenses for the budget
  14. Coordinating training and employee development, preparing training forms and/or coordinating with the training office
  15. Processing personnel actions (i.e. awards, performance evaluations, etc)
  16. None of the above


* 2.Select the response that best reflects your experience working in an office support position that required establishing priorities and meeting time constraints.
  1. I have served as the primary office support position that routinely collaborated with others and adjusted multiple priorities to generate results under time-critical deadlines.
  2. I have experience in an office support position that routinely required adjusting administrative workloads and resources to meet shifts in priorities.
  3. I have experience generating products or services in a work environment that routinely was subjected to time sensitive priorities and deadlines.
  4. I have completed training in time management, but have not been employed in a situation that routinely required responding to critical deadlines.
  5. None of the above.


* 3.Select the response that describes your experience recommending improvements to procedures and practices in order to achieve organizational goals.
  1. I have served as an office manager responsible for devising, recommending, and implementing changes in administrative policies, office procedures and practices, and interpreting and adapting guidelines affecting subordinate organizations.
  2. I have served as the senior administrative person within an office responsible for implementing changes to administrative policies, installing office procedures and practices, and interpreting and adapting guidelines within the immediate organization.
  3. I have served as administrative support person within an office responsible for adhering to changes to administrative policies and observing and following office procedures and practices.
  4. None of the above.


* 4.Select the response that describes your experience researching and/or analyzing administrative problems and providing recommendations for resolutions.
  1. I have researched and analyzed administrative problems, organizational strategies, goals, and objectives and provided justified decisions, conclusions, findings, or recommended resolutions.
  2. I have analyzed administrative problems, goals, and objectives and provided justified decisions, conclusions, findings, or recommended resolutions.
  3. I have analyzed clerical problems, goals, and objectives and provided conclusions, findings, or recommended solutions.
  4. None of the above.


* 5.Select the response(s) that describes your experience in preparing written documents involving administrative programs.
  1. I have written reports based upon research, analysis, and data collection that summarize findings and make recommendations to inform or guide others in my organization.
  2. I have written documents that serve as policy or formal guidelines for my organization.
  3. I have prepared written documents that summarize review comments on draft policy or directive.
  4. I have written reports/briefing papers that clearly and concisely summarize important points and contain recommendations for consideration by managers in my organization.
  5. I have written business letters to internal employees to communicate information that is complex or controversial in nature.
  6. I have written business letters to internal employees to communicate routine or noncontroversial in nature.
  7. I have education or training in written communications, but limited experience.
  8. None of the above.


* 6.I have experience working with confidential and sensitive matters in a professional work environment
  1. Yes
  2. No


* 7.Please select the choice(s) that best describes your experience with whom you interact.
  1. Directors, Senior Executive Officers/Chief Executive Officers
  2. Managers/Supervisors
  3. Congressional contacts
  4. Other federal agencies
  5. State or local government representatives
  6. Members of the news media
  7. Special interest groups
  8. Individuals within or outside of the organization
  9. None of the above


* 8.I have served on panels, committees, or task forces as a representative for the organization on administrative issues.
  1. Yes
  2. No


* 9.Please select the response(s) that best describes your work experience preparing formal or official documents in final format.
  1. I have prepared formal or official documents in final format for non-routine technical correspondence
  2. I have prepared formal or official documents in final format for non-routine scientific correspondence
  3. I have prepared formal or official documents in final format for non-routine legal correspondence
  4. None of the above


* 10.Select the response that best describes your highest level of skill and proficiency in editing documents for final production.
  1. I have routinely edited content, grammar, style and presentation of multi-formatted documents with technical and visual information to improve the intended audience’s understanding and acceptance of the topics presented.
  2. I have routinely edited formal correspondence and official documents to improve content and clarity by changing grammar, style and tone without supervisory guidance.
  3. I have occasionally edited program documents to clarify points, eliminate redundancies, and ensure compliance with established formats for final review by my supervisor.
  4. I have edited documents for proper grammar and sentence structure.
  5. I have completed courses and/or training in editing, but have not been required to perform this function as part of my job.
  6. None of the above


* 11.I have reviewed and edited documents of a legal or technical nature to identify inadequacies in format, grammar, or construction in accordance with accepted standards.
  1. I have not had education, training or experience in performing this task.
  2. I have completed formal education or training in performing this task but have not yet performed it on the job.
  3. I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  4. I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  5. This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.


* 12.Please select the one response that best describes your experience utilizing the correct grammar, spelling, punctuation, and required formats in writing and editing correspondence, reports, briefing papers, etc.
  1. I have composed/prepared formal or official documents in final format for non-routine correspondence.
  2. I have composed/prepared documents for routine correspondence such as responses for common requests or questions.
  3. I have reviewed, and/or edited correspondence/documents for clarity, coherence, grammar, and spelling in compliance with approved correspondence procedures.
  4. I have prepared office correspondence, as directed, using form letters or examples of previous correspondence.
  5. I have received instructions and/or training in the functions, but have not performed them on the job.
  6. None of the above.


* 13.I have extracted, collected, prepared, and formatted data from legal or technical documents and various sources for the compilation and preparation of reports.
  1. I have not had education, training or experience in performing this task.
  2. I have completed formal education or training in performing this task but have not yet performed it on the job.
  3. I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  4. I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  5. This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.


* 14.I have maintained an electronic calendar/tickler system for tracking administrative or litigation cases.
  1. I have not had education, training or experience in performing this task.
  2. I have completed formal education or training in performing this task but have not yet performed it on the job.
  3. I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  4. I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  5. This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.


* 15.Please select the software application(s) that you are proficient in (proficient means you understand and utilize a major part of the system's functionality/capabilities).
  1. Microsoft Word
  2. Other word processing software such as WordPerfect, WordPro, etc
  3. Microsoft Power Point
  4. Other presentation software such as CorelDraw, Freelance Graphic, etc
  5. E-mail (i.e. Lotus Notes, GroupWise, Microsoft Outlook, etc.)
  6. Microsoft Access
  7. Microsoft Excel
  8. Other data management/spreadsheet software such as Lotus 1-2-3, Lotus Approach, Peachtree, etc.
  9. Microsoft Project Management, or comparable
  10. Other Applications including Government systems and commercial off-the-shelf (COTS) systems
  11. None of the above


* 16.I have experience utilizing the computer for the following activities.
  1. Creating, editing, printing, retrieving and/or manipulating files
  2. Editing and reformatting electronic drafts
  3. Revising existing databases or spreadsheets
  4. Producing documents requiring complex/varied formats such as graphics or tables within text
  5. Producing documents that include charts and/or graphs using presentation software
  6. None of the above


* 17.Select the response(s) that indicate(s) the types of written products you have produced as a regular part of your job.
  1. Develop comprehensive materials for briefings, meetings, or conferences for agency managers or officials.
  2. Write correspondence or other written materials that are persuasive in clear, logical, and concise language for varied audiences.
  3. Write responses to Congressional and other important inquiries regarding human resources issues.
  4. Draft policy, memorandums and correspondence for signature by higher-level officials, agency attorney's and U.S. Attorney's office.
  5. Provide responses to Departmental or Congressional inquires as directed by management.
  6. Draft and prepare guidelines and procedural materials.
  7. Explain or justify decisions, conclusions, findings, or recommendations.
  8. Review reports for accuracy, adherence to policy, clarity of expression and appropriateness for intended audiences.
  9. None of the above.


* 18.Please select all of the tasks you have performed as regular and recurring part of your job assignments. Check all that apply
  1. Search files, documents or other sources for informational materials.
  2. Search for and locate records presumed lost or misplaced.
  3. Conduct personal inquiries or searches to obtain information from a number of different offices and personnel.
  4. Interpret and apply regulations dealing with records maintenance, storage, retrieval, retirement and destruction.
  5. Plan, coordinate, and establish work-tracking systems to monitor action items and deadlines.
  6. Design and implement new or revised administrative procedures to meet organizational needs.
  7. Analyze proposed and existing processes and methods, identify problems or issues, devise options, and recommend solutions.
  8. Review existing processes and procedures for compliance with existing laws, regulations or program compliance requirements.
  9. Monitor office budgets and/or allocated funds.
  10. Maintaining, coordinating and prioritizing supervisor’s calendar.
  11. Planning, organizing, and coordinating travel arrangements.
  12. Planning, organizing, and coordinating meetings.
  13. Planning, organizing, and coordinating conferences.
  14. Establishing and maintaining office files.
  15. Organizing the flow of clerical work processes in the office.
  16. Designs and implements new or revised correspondence procedures to meet organizational needs.
  17. Coordinate work schedules to ensure adequate office coverage.
  18. Sets workload priorities for subordinate staff.
  19. None of the above.


* 19.Describe your experience serving as the key person responsible for planning and organizing administrative activities, including: 1) balancing competing priorities by planning and organizing resources, time, and deadlines; 2) managing a senior manager?s calendar; screening and handling telephone calls; and coordinating travel arrangements; and 3) monitoring and assessing administrative activities and anticipating issues and problems.
  1. As the key person responsible for planning and organizing administrative activities, performed work activities 1), 2), and 3.
  2. As the key person responsible for planning and organizing administrative activities, performed ALL of the work activities listed above. Independently executed work assignments, identifying work objectives and determining project approaches, specific project steps, input, and schedules.
  3. As the key person responsible for planning and organizing administrative activities, performed work activities 1) and 2) as listed above. Executed work assignments, including identifying work components and setting deadlines and responsibility areas with minimal supervision.
  4. None of the above.


* 20.Select the response that best describes your experience and skill in utilizing computer technology and automated systems to support program administration and operations including 1) word-processing (e.g., Microsoft Office Word), 2) spreadsheets (e.g. Microsoft Office Excel), 3) relational data bases (e.g., SharePoint), 4) electronic mail (e.g. Microsoft Outlook), 5) electronic calendar (e.g. Microsoft Outlook, 5) presentation software (e.g., PowerPoint, ), 6) Web-based software (e.g., Internet Explorer), and 7 Scanning of original documents into PDF format.
  1. Routinely used ALL of the software packages listed above. Identified needed standard software packages and utilized the software to improve administrative work processes.
  2. Experience using SOME of the software packages listed above to support the administrative work of an organization.
  3. Routinely used MOST of the software packages listed above to support the administrative work of an organization.
  4. None of the above.


* 21.Please select all of the tasks you have performed as a regular and recurring part of your job assignments relating to developing spreadsheets and preparing reports. Check all that apply.
  1. I have prepared spreadsheets presenting information in an organized and coherent fashion using information from a variety of sources.
  2. I have synthesized information from a variety of sources into a report or informational document.
  3. I have merged data from a variety of databases into a customized database.
  4. I routinely analyze program information and incorporate it into existing records and files.
  5. I have worked with and am highly skilled in developing PowerPoint presentations.
  6. I have little or no experience in working with spreadsheets, reports or visual presentations.


* 22.Select the response that best describes your experience using Excel or other spreadsheet programs.
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training in performing this task, but have not yet performed it on the job.
  3. I have performed this task on the job by entering data into spreadsheets and have created simple spreadsheets with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job by independently creating, modifying and troubleshooting spreadsheets with standard formulae and some advanced features (e.g., nested functions) and producing data in the form of tables, charts or graphs usually without review by supervisor or senior employee.
  5. I have performed this task as a regular part of the job by independently creating, modifying and troubleshooting multi-layered spreadsheets/workbooks with complex formulae and statistical functions that required me to write macros for specific analytical functions.


* 23.Please select one response to describe your experience in creating Microsoft PowerPoint to create a presentation.
  1. I have not had education, training or experience in performing this task.
  2. I have completed formal education or training in performing this task but have not yet performed it on the job.
  3. I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  4. I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  5. This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.


24.Have you received an employee performance appraisal rating in the previous 12 months?
  1. Yes
  2. No


25.In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work?
  1. Yes
  2. No


* 26.Where did you learn about this vacancy?
  1. Asianlife.com
  2. Diversenote.com
  3. NativeAmericanJobs.com
  4. WorkplaceDiversity.com
  5. Department of Veterans Affairs/Vocational Rehabilitation and Employment
  6. Division of Vocational Rehabilitation (DVR)
  7. National Society of Black Engineers (NSBE)
  8. Hispanic Association of Colleges and Universities (HACU)
  9. Historically Black Colleges and Universities (HBCU)
  10. Tribal Colleges and Universities (TCU)
  11. Society of Hispanic Professional Engineers (SHPE)
  12. Referral from a Professor or Academic Advisor
  13. Referral from a College/University Career Placement Office
  14. Referral from a Professional Organization
  15. Job/Career Fair
  16. Referral from a friend or family member
  17. Reclamation Employee
  18. Reclamation Internet Site
  19. Referral from a State or Local government
  20. Referral from another Federal Agency/employee
  21. OPM USAJOBS Internet Site
  22. Other Internet Site
  23. Other






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).