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Department of Commerce

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Vacancy Questions Preview

Vacancy Questions Preview

Grade: All Grades
* 1.Do you self-certify or have you provided a certificate of proficiency (via upload or fax), from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, that you meet the proficiency requirement of being able to type 40 wpm (based on a 5 minute sample with three or fewer errors)?
  1. Yes
  2. No


* 2.Select the statement that best describes your experience in creating, organizing and maintaining accurate filing systems.
  1. I have developed and maintained a filing system. I often assist other administrative staff to set up a filing system, or refine their filing systems. I am sometimes asked to inspect office filing systems to ensure that they comply with filing instructions.
  2. I have assisted in developing a filing system that I was later responsible for maintaining. I have answered questions about filing structures when asked for assistance.
  3. I have no experience at any level developing a filing systems, but I do have experience maintaining an existing file system.
  4. I have no experience in the development or maintenance of a filing system.


* 3.Select the statement that best describes you ability to plan, organize, and prioritize work.
  1. I have excellent planning and organizational skills, as well as excellent abilities to prioritize work. I have been asked for guidance in this area and am regarded as an expert.
  2. I am a proficient planner and organizer, and show proficiency regarding prioritizing work. I can accomplish all assigned tasks without supervision.
  3. I am an average planner and organizer, and show skill in prioritizing work. I can accomplish all assigned tasks under supervision.
  4. I do not possess significant planning and organizational skills, and do not possess skills in prioritizing work. I can accomplish most assigned tasks with close supervision.
  5. I do not have experience in this area.


* 4.Do you have experience handling questions, issues, problems, and conflicts in a courteous, prompt and professional manner both over the phone and in person?
  1. Yes, I am fully proficient in this area and can assist others due to my level of expertise.
  2. Yes, I have performed such work as a regular part of my job with normal supervision.
  3. Yes, I have performed such work, but either not regularly or with assistance or close supervision.
  4. I have minimal or no experience in this area.


* 5.From the list below, select the office support duties that you have performed.
  1. Maintaining files and records
  2. Receiving and screening visitors
  3. Providing information to visitors, employees, senior staff and outside constituents
  4. Preparing purchase orders and/or using an office provided credit card
  5. Making travel arrangements (Dometic and/or International)
  6. Preparing Time and Attendance
  7. I have not performed any of the above duties.


* 6.From the list below, select the tasks that you have performed as a regular part of your job. (Check all that apply).
  1. Identifying areas for new or revised administrative procedures.
  2. Providing recommendations for modifications or adjusting current administrative procedures.
  3. Analyzing problems and making recommendations on processes, systems and procedures related to improving program areas.
  4. Participating in the evaluation of administrative, financial or budget programs and/or initiatives.
  5. Develops short-term plans.
  6. None of the above.


* 7.I have used the following software applications on a regular and recurring basis.
  1. Microsoft Word
  2. Microsoft Excel
  3. Microsoft Access
  4. Microsoft PowerPoint
  5. Web Development
  6. Oracle
  7. WordPerfect
  8. End Note
  9. Time and Attendance Software
  10. Correspondence and Issues Management System
  11. None of the above


* 8.From the following choices, please select the one that reflects your highest level of experience administering time and attendance (T & A).
  1. I have experience manually preparing time and attendance records.
  2. I have experience in using an automated time and attendance system for a group of employees.
  3. I have advised and assisted employees, supervisors, and managers on how to complete T & A's and resolve errors as well as entering T & A data into an automated system.
  4. My experience does not match the choices provided.


* 9.Can you advise staff on federal regulations and policies involving domestic and international travel, time and attendance, and accountable property?
  1. I have had official training and experience in federal travel regulations, time and attendance, and accountable property management.
  2. I have either training or experience in all three topics.
  3. I have either training or experience in two of these topics.
  4. I have either training or experience in one topic
  5. I have no training or experience in any of these topics.


* 10.Identify each of the travel related tasks you perform as a regular part of your duties. (Check all that apply.)
  1. Review travel authorizations for budget accounting information.
  2. Review travel authorizations to make sure they comply with Federal Travel Regulations.
  3. Review travel packages for all required forms to submit for signature (Foreign).
  4. Provide the office with guidance on travel policy.
  5. Provide answers on travel related questions to employees and staff who prepare travel authorization.
  6. None of the above.