Skip Navigation

Vacancy Questions Preview

Vacancy Questions Preview

Grade: 11
* 1.GS-11 You must have one year of specialized experience equivalent to the next lower grade in the federal service which has equipped you with the knowledge, skills, and abilities to perform successfully the duties of the position and/or you must meet the required educational requirements for GS-11. Select the choice which best describes your specialized experience or education.
  1. I have one full year of specialized experience equivalent in responsibility and scope to the GS-09 level as described in the vacancy announcement under specialized experience requirements.
  2. I have 3 years of progressively higher level graduate education leading to a Ph. D. degree or equivalent doctoral degree.
  3. I do not meet or exceed the 1 year of specialized experience as described in the vacancy announcement and/or I do not meet the education requirements as stated in 2 above.


* 2.Select the following task(s)that most closely represents your knowledge of organizational structure, policies, assignments, and mission and functions of an organization to perform administrative functions.
  1. Maintain and utilize a system of controls for a variety of requests.
  2. Implement new methods and procedures to facilitate improved organization response.
  3. Monitor procedures and policies for correspondence.
  4. Prepare correspondence and maintain routine files.
  5. None of the above.


Grade: 12
* 1.GS-12: You must have one year of specialized experience equivalent to the GS-11 grade level with the Federal government. The specialized experience must have equipped you with the knowledge, skills, and abilities to perform successfully the duties of this position.
  1. I have one full year of specialized experience equivalent in responsibility and scope to the GS-11 level as described in the vacancy announcement under specialized experience.
  2. I do not have the required one year of specialized experience as described in the vacancy announcement.


* 2.Select the following task(s) that most closely represents your knowledge of organizational structure, policies, assignments, and mission and functions of an organization to perform administrative and office management functions.
  1. Develop, maintain, and utilize a system of controls for a variety of requests.
  2. Direct the preparation of background material for testimony, meetings, and conferences involving supervisor and senior officials.
  3. Develop new methods and procedures to facilitate improved organization response.
  4. Establish and monitor procedures and policies for correspondence.
  5. None of the above.


Grade: All Grades
* 1.Have you applied sound judgment in interpreting guidelines, adapting procedures, and recommending approaches or solutions for specific administrative issues?
  1. Yes

        BRANCHED: * 1.Please indicate where this is reflected in your resume. Be sure to list the employer, position and the dates. (Do Not Paste Your Resume Here)

       Maximum length of 250 characters.
  2. No


* 2.Select from the following tasks the item(s) that best describe duties you performed on a regular and recurring basis.
  1. Interpreted correspondence and identified appropriate offices or personnel to deal with specific items
  2. Monitored suspense and due dates on high visibility action items
  3. Planned, coordinated, and established work tracking systems to monitor action items and deadlines
  4. Designed and implemented new or revised administrative procedures to meet organizational needs
  5. Followed up with internal office staff on suspense items to ensure timely completion
  6. Followed up with outside offices and personnel on suspense items to ensure timely completion
  7. Analyzed proposed and existing processes and methods identifying problems or issues, devising options, and recommending solutions
  8. Prepared regular and recurring reports on status of projects and workload
  9. Input, tracked, and analyzed data using a computerized tracking system
  10. Reviewed existing processes and procedures for compliance with existing laws, regulations, program compliance requirements
  11. None of the above


* 3.Select the following task(s) that most closely represents your experience in the administrative area.
  1. Served as an office liaison in administrative matters involving scheduling, managing, and conducting visits, meetings, and conferences with outside visitors
  2. Attended staff meetings and recorded commitments made by supervisor
  3. Developed and presented supervisor's agenda to subordinate work units
  4. Monitored and tracked progress of subordinate work units
  5. Identified potential conflicts in action items being completed and worked with staff members to achieve positive results
  6. Consolidated and reconciled organizational comments and concerns in response to higher level inquiries
  7. Prepared summaries of workload accomplishments and status reports for supervisor's use
  8. Received incoming correspondence and determined appropriate work units to be assigned responsibility for response and/or action
  9. Reviewed communications prepared by others for supervisor's signature to ensure accuracy, consistency with policy, and appropriate style and format.
  10. Provided advice and guidance to administrative support personnel and others on administrative procedures pertaining to travel
  11. Provided advice and guidance to administrative support personnel and others on administrative procedures pertaining to handling classified and/or sensitive materials and information requests
  12. None of the above


* 4.Select from the following tasks the item(s) that best describe your experience.
  1. Edited work prepared by others for clarity and readability
  2. Composed routine correspondence and non-technical reports
  3. Compiled weekly status reports
  4. Compiled statistical reports
  5. Drafted correspondence for supervisory review
  6. None of the above


* 5.Do you have experience maintaining tracking systems to monitor action items and deadlines?
  1. Yes

        BRANCHED: * 1.Please indicate where this is reflected in your resume. Be sure to list the employer, position and the dates. (Do Not Paste Your Resume Here)

       Maximum length of 250 characters.
  2. No


* 6.Select the following individuals that you interact with on a regular and recurring basis.
  1. General public
  2. Senior officials or managers from outside of my office
  3. Senior officials or managers from within my office
  4. Technical staff from within my own office
  5. Technical staff from outside of my office
  6. Support personnel, administrative, secretarial, or clerical staff from within my own office
  7. Support personnel, administrative, secretarial, or clerical staff from outside of my own office
  8. Individuals in my immediate office
  9. None of the above


* 7.Experience in handling confidential and sensitive information.
  1. I do not have any experience in this area.
  2. I have limited experience in this area.
  3. I have a moderate amount of experience and consider myself fully competent in this area.
  4. I have significant experience in this area and consider it one of my strengths.
  5. I have extensive experience in this area and have assisted/trained others. I would consider myself an expert.


* 8.Please indicate where this is reflected in your resume. Be sure to list the employer, position and the dates. (Do Not Paste Your Resume Here)
Maximum length of 250 characters.


* 9.From the list below, select all software applications with which you are proficient (meaning you have skill/expertise in and routinely utilize all of a major part of the software's functionality/capabilities in accomplishing day to day office functions).
  1. Microsoft Office Suite (i.e. Word, Excel, Power Point, Access, etc.)
  2. Microsoft Word reports, footers/headers, and tables for reports
  3. Microsoft Excel reports, graphics, and totals
  4. Embedding videos within Microsoft Power Point presentations
  5. Microsoft Access reports
  6. Management and scheduling software
  7. Microsoft Project
  8. Primavera
  9. Automated Travel System
  10. Electronic Document and Records Management System
  11. Electronic Mail (Access, Outlook, Lotus Notes)
  12. Automated Personnel Action System
  13. Electronic Procurement System
  14. None of the above


* 10.From the list below, please the answer(s) that best describe your experience with office communications.
  1. Review communications issues involved are fully and correctly presented.
  2. Conduct preliminary background analysis and review to determine scope of subject matter and points of responsibility for preparing documentation.
  3. Ensure the communications reflect the organization's positions regarding treatment of sensitive subjects.
  4. Approve and disapprove communications requiring a supervisor's signature when deemed not in conformance with policy or procedural requirements.
  5. None of the above.


* 11.From the list below, choose the answer(s) that best describes your knowledge of the concepts, principles, and practices of planning, analysis, evaluation, and skill and applying this knowledge to a range of office activities.
  1. Have conducted studies of office activities.
  2. Have conducted portions of studies under close supervision of a higher graded expert.
  3. have assisted higher grade employee in collecting data for a study.
  4. None of the above.


* 12.From the list below, choose the answer(s) that best describes your ability to effectively communicate in order to provide information to a variety of individuals.
  1. Gave portions of briefings to mid- level managers.
  2. Provided non- routine information to customers.
  3. Trained other employees.
  4. Answered phone and directed calls to appropriate individuals.
  5. None of the above.


* 13.Do you have the ability to effectively communicate in writing to prepare papers and reports?
  1. Yes

        BRANCHED: * 1.Please indicate where this is reflected in your resume. Be sure to list the employer, position and the dates. (Do Not Paste Your Resume Here)

       Maximum length of 250 characters.
  2. No


* 14.Are you applying under a special hiring authority? If the answer is yes, please be sure to fax copies of the documentation that supports your eligibility to the fax number listed in this vacancy announcement before 11:59 p.m. on the closing date of the announcement.
  1. Yes
  2. No


* 15.Are you applying for priority consideration under the Career Transition Assistance Program (CTAP)? If the answer is yes, please be sure to fax copies of the documentation that supports your eligibility to the fax number listed in this vacancy announcement before 11:59 p.m. on the closing date of the announcement.
  1. Yes
  2. No


* 16.Are you applying for priority consideration under the Interagency Career Transition Assistance Program (ICTAP)? If the answer is yes, please be sure to fax copies of the documentation that supports your eligibility to the fax number listed in this vacancy announcement before 11:59 p.m. on the closing date of the announcement.
  1. Yes
  2. No


* 17.Are you applying as a 5-point preference eligible veteran? If the answer is yes, please be sure to fax copies of your DD214 Member 4 Copy that verifies your eligibility to the fax number listed in this vacancy announcement before 11:59 p.m. EST on the closing date of this announcement.
  1. Yes
  2. No


* 18.Are you applying as a 10-point preference eligible veteran? ? If the answer is yes, please be sure to fax copies of your DD214 Member 4 Copy and the SF-15 that verifies your eligibility to the fax number listed in this vacancy announcement before 11:59 p.m. EST on the closing date of this announcement.
  1. Yes
  2. No


* 19.I have read the minimum education requirements in the vacancy announcement and understand that I must submit copies of my transcripts or course listings that verify that I have the required education before 11:59 p.m. on the closing date of the announcement. I understand that if I do not provide this information, I will not be considered for this position.
  1. Yes
  2. No


* 20.If you are not going to fax copies of your transcripts or course listings, you must provide a course listing containing the type of information that appears on transcripts in this area. You must include the Department of the course, title of the course, hours earned (semester or quarter), grade, etc.
Maximum length of 8000 characters.


21.Where did you hear about this job vacancy?
  1. DOE's presence at a college job fair or professional organizational event
  2. Referral from a professional organization
  3. College placement office
  4. Referral from a state or local agency
  5. Referral from a friend or relative
  6. OPM USAJobs Internet Site
  7. Saw it mentioned on another DOE Website
  8. Magazine or newspaper advertisement
  9. Internet search engine
  10. Referral from another Federal agency or Federal employee
  11. Internet job board
  12. Other