Skip Navigation

Vacancy Questions Preview

Vacancy Questions Preview

Grade: 06
* 1.[331] Choose the statement that best describes your specialized experience that qualifies you for this GS-06 position.
  1. I possess at least one year of specialized experience equivalent to the GS-05 as described in the vacancy announcement. This experience is well described in my application.
  2. I do not meet the one year specialized experience requirement as described in the vacancy announcement.


* 2.[36629] Do you have at least one year of experience equal or equivalent to coordinating the day-to-day administrative work of an office which includes maintaining files; correspondence management systems; preparing and editing documents, travel, time and attendance?
  1. Yes
  2. No


* 3.[35052] Do you have at least one year of experience equal or equivalent to using electronic databases to log and retrieve information?
  1. Yes
  2. No


* 4.[10440] Do you have experience communicating with a wide variety of individuals both inside and outside of the organization?
  1. Yes
  2. No


* 5.[2296] Do you possess a typing speed of at least 40 words per minute?
  1. Yes
  2. No


* 6.[1404] Do you have experience preparing and maintaining time and attendance records?
  1. Yes
  2. No


* 7.[1417] Do you have experience establishing an office filing system?
  1. Yes
  2. No


* 8.[6339] Select the statement(s) that describe your experience interacting within an office environment.
  1. I have received telephone calls, greeted visitors and determined where callers/visitors/inquiries should be directed.
  2. I have communicated effectively with co-workers within a team environment.
  3. I have responded to routine inquiries and directed more technical inquiries to appropriate parties.
  4. I have exercised tact in responding to telephone calls, screening calls, and referring calls to appropriate staff members as well as when I personally handle matters not requiring technical knowledge.
  5. I have coordinated work within the office with clerical, administrative, and other personnel.
  6. I have made contacts with other offices within and outside the agency to obtain or provide information.
  7. I have served as the point of contact for the supervisor and interacted with high-level officials inside and outside of the organization.
  8. I have experience instructing others on procedural and formal requirements.
  9. I have experience explaining technical information (rules, regulations, etc.).
  10. I have prepared correspondence in final form in accordance with specific agency or corporate rules for formatting.
  11. I have prepared correspondence in final form when no specific format was required.
  12. None of the above


* 9.[1456] Please identify the area(s) in travel preparation in which you have demonstrated experience.
  1. Making travel arrangements domestically (including air and ground transportation, hotel and suite accommodations, etc.)
  2. Making travel arrangements internationally (including air and ground transportation, hotel and suite accommodations, etc.)
  3. Review all logistics for domestic engagements
  4. Review all logistics for international engagements
  5. Preparing travel vouchers
  6. Preparing travel authorizations
  7. Preparing travel reports
  8. None of the above


* 10.[8429] Select the statement below that best describes your experience coordinating administrative work of day-to-day office functions.
  1. I independently handle multiple actions in an office and coordinate workload with lower level administrative staff in the office as required. Duties typically include: answering phone calls, providing basic information and transferring calls to appropriate staff; completing requests from administrative offices and follow up on pending actions; maintaining supervisor's calendar. On a daily basis, I incorporate new projects and tasks into my workload and ensure timely completion.
  2. I independently handle multiple actions in any given day in an office. These duties typically include: answering phone calls, providing basic information and transferring the call to appropriate staff; completing requests from administrative offices and follow up on pending actions; maintaining supervisor's calendar. On a daily basis, I incorporate new projects and tasks into my workload and ensure timely completion of such duties.
  3. I independently handle routine activities in my assigned organization/department. This is characterized by answering phones and referring/transferring calls to appropriate staff; filing documents, photocopying, faxing, etc.; and assisting or informing staff of office procedures and requirements.
  4. I typically provide support directly to only my supervisor by answering and screening calls, maintaining supervisor's calendar and greeting visitors.
  5. I have little to no experience coordinating administrative work.


* 11.[8726] Have you ever been responsible for tracking correspondence, documents, and/or cases?
  1. Yes
  2. No


* 12.[2274] Select the statement that best describes your experience utilizing databases to track and maintain correspondence, reports or other documents.
  1. I have no education, experience, or training in utilizing databases to track and maintain correspondence, reports or other documents.
  2. I have completed formal education or training in utilizing databases, but have not yet performed this task on a job.
  3. I have utilized databases to track and maintain correspondence, reports or other documents under close supervision by a supervisor, manager, or senior employee to ensure compliance with correct guidelines and procedures.
  4. I have utilized databases to track and maintain correspondence, reports or other documents as a regular and recurring part of a job, independently and usually without review by supervisor, manager, or senior employee
  5. I have independently and regularly utilized databases to maintain correspondence, reports or other documents as a major part of my job and I have trained others OR others have consulted me as an expert for assistance in performing this task.


* 13.[8416] Select the statement(s) that describe(s) your experience in planning and organizing work.
  1. I have coordinated and prioritized appointment calendars for senior leaders.
  2. I have prepared and reviewed documents of a sensitive or confidential nature.
  3. I have effectively organized the flow of clerical work processes in the office.
  4. I have recommended and implemented new or improved administrative/record-keeping procedures.
  5. I have established, maintained and organized subject matter files as well as other various technical publications.
  6. I have planned, organized, and coordinated appointments, meetings, and conferences.
  7. I have worked under pressure where fluctuating deadlines and priorities often occur.
  8. I have reviewed and edited technical and/or non-technical materials, for completeness, accuracy, clarity, format, syntax, background material and appropriate clearances.
  9. None of the above.


* 14.[29469] Select the statement(s) that describe your experience with office automation.
  1. I have utilized computer software to produce spreadsheets.
  2. I have utilized automated database software to perform data entry and manipulation.
  3. I have utilized computer software to type reports, letters, and memoranda, forms etc.
  4. I have utilized computer software packages (i.e., Microsoft Word, PowerPoint, or Excel) to create tables, charts and graphic presentations.
  5. I have experience working with Adobe and equivalent software that uses electronic signature
  6. I have experience working with different and unrelated processes and methods
  7. None of the above


* 15.[20332] Select the software applications that you are proficient in accomplishing routine analyses, reports, and queries. (Proficient means you understand and utilize a major part of the software`s functionalities/capabilities).
  1. Microsoft Word
  2. Microsoft Access
  3. Microsoft PowerPoint
  4. Microsoft Excel
  5. Project Management
  6. Database Management
  7. Automated correspondence tracking system
  8. GovTrip
  9. TEAM
  10. Castle
  11. PRISM
  12. None of the above


* 16.[18611] Select the statement that best describes your demonstrated ability to retain composure and meet tight deadlines under stressful circumstances
  1. I have had limited experience in handling stressful situations and tight deadlines. When I did, my supervisor or senior employee was there to assist me in these situations.
  2. I have served in positions where I had to maintain composure and meet tight deadlines under stressful circumstances. I was usually able to do this without the review or intervention of my supervisor.
  3. I have served in a variety of positions where I maintained composure and met tight deadlines under stressful circumstances dealing with a variety of people. I was able to do this without the review or intervention of my supervisor or senior level person.
  4. None of the above


* 17.[2057] Select the type(s) of contact(s) you have interacted or communicated with as a regular and recurring part of your job.
  1. Support personnel and staff within your office
  2. Support personnel and staff outside of your office
  3. Support personnel and staff within your organization
  4. Support personnel and staff outside of your organization
  5. Peer groups (staff within your organization, etc.)
  6. Members of the public
  7. Supervisors within your office
  8. Senior management officials within your office
  9. Senior management officials outside of your office
  10. Senior management officials within your organization
  11. Senior management officials outside of your organization
  12. Officials in other agencies or organizations
  13. Oversight agencies
  14. Congressional staff
  15. White House staff
  16. Politically appointed staff
  17. None of the above


* 18.[845] Select the statement(s) that describe your experience with inter- and intra-office communication.
  1. I have communicated effectively with co-workers within a team environment.
  2. I have coordinated work within the office with clerical, administrative and other personnel.
  3. I have responded to routine inquiries and directed more technical inquiries to appropriate parties.
  4. I have made contacts with other offices within and outside the agency to obtain or provide information.
  5. I have received telephone calls, greeted visitors and determined where callers/visitors/inquiries should be directed.
  6. I have exercised tact in responding to telephone calls, screening calls, and referring calls to appropriate staff members.
  7. None of the above


* 19.[1813] Do you have demonstrated work experience preparing and proofreading correspondence and other documents in final format with correct grammar, spelling, and punctuation?
  1. Yes
  2. No


* 20.[37890] Select the statement(s) that describes your experience communicating information to senior officials.
  1. I have compiled comprehensive materials for use in reports, briefings and meetings for senior officials.
  2. I have assisted in the preparation of briefing materials, and supporting documentation for use by senior officials at meetings.
  3. On my own initiative, I have followed up with staff in order to gain the information necessary for meetings.
  4. I have attended conferences/meetings for which I provided a summary of the issues discussed, compiled materials for leadership review and distributed final synopsis.
  5. I have received training for this task either on the job or through formal classes.
  6. None of the above.


Grade: 07
* 1.[332] Choose the statement that best describes your specialized experience that qualifies you for this GS-07 position.
  1. I possess at least one year of specialized experience equivalent to the GS-06 as described in the vacancy announcement. This experience is well described in my application.
  2. I do not meet the one year specialized experience requirement as described in the vacancy announcement.


* 2.[36629] Do you have at least one year of experience equal or equivalent to coordinating the day-to-day administrative work of an office which includes maintaining files; correspondence management systems; preparing and editing documents, travel, time and attendance?
  1. Yes
  2. No


* 3.[35052] Do you have at least one year of experience equal or equivalent to using electronic databases to log and retrieve information?
  1. Yes
  2. No


* 4.[10440] Do you have experience communicating with a wide variety of individuals both inside and outside of the organization?
  1. Yes
  2. No


* 5.[34251] Do you have one year of experience in using a database to compile and maintain information on railroad violations and accident/incident’s used for reports?
  1. Yes
  2. No


* 6.[2296] Do you possess a typing speed of at least 40 words per minute?
  1. Yes
  2. No


* 7.[1404] Do you have experience preparing and maintaining time and attendance records?
  1. Yes
  2. No


* 8.[1417] Do you have experience establishing an office filing system?
  1. Yes
  2. No


* 9.[6339] Select the statement(s) that describe your experience interacting within an office environment.
  1. I have received telephone calls, greeted visitors and determined where callers/visitors/inquiries should be directed.
  2. I have communicated effectively with co-workers within a team environment.
  3. I have responded to routine inquiries and directed more technical inquiries to appropriate parties.
  4. I have exercised tact in responding to telephone calls, screening calls, and referring calls to appropriate staff members as well as when I personally handle matters not requiring technical knowledge.
  5. I have coordinated work within the office with clerical, administrative, and other personnel.
  6. I have made contacts with other offices within and outside the agency to obtain or provide information.
  7. I have served as the point of contact for the supervisor and interacted with high-level officials inside and outside of the organization.
  8. I have experience instructing others on procedural and formal requirements.
  9. I have experience explaining technical information (rules, regulations, etc.).
  10. I have prepared correspondence in final form in accordance with specific agency or corporate rules for formatting.
  11. I have prepared correspondence in final form when no specific format was required.
  12. None of the above


* 10.[1456] Please identify the area(s) in travel preparation in which you have demonstrated experience.
  1. Making travel arrangements domestically (including air and ground transportation, hotel and suite accommodations, etc.)
  2. Making travel arrangements internationally (including air and ground transportation, hotel and suite accommodations, etc.)
  3. Review all logistics for domestic engagements
  4. Review all logistics for international engagements
  5. Preparing travel vouchers
  6. Preparing travel authorizations
  7. Preparing travel reports
  8. None of the above


* 11.[8429] Select the statement below that best describes your experience coordinating administrative work of day-to-day office functions.
  1. I independently handle multiple actions in an office and coordinate workload with lower level administrative staff in the office as required. Duties typically include: answering phone calls, providing basic information and transferring calls to appropriate staff; completing requests from administrative offices and follow up on pending actions; maintaining supervisor's calendar. On a daily basis, I incorporate new projects and tasks into my workload and ensure timely completion.
  2. I independently handle multiple actions in any given day in an office. These duties typically include: answering phone calls, providing basic information and transferring the call to appropriate staff; completing requests from administrative offices and follow up on pending actions; maintaining supervisor's calendar. On a daily basis, I incorporate new projects and tasks into my workload and ensure timely completion of such duties.
  3. I independently handle routine activities in my assigned organization/department. This is characterized by answering phones and referring/transferring calls to appropriate staff; filing documents, photocopying, faxing, etc.; and assisting or informing staff of office procedures and requirements.
  4. I typically provide support directly to only my supervisor by answering and screening calls, maintaining supervisor's calendar and greeting visitors.
  5. I have little to no experience coordinating administrative work.


* 12.[8726] Have you ever been responsible for tracking correspondence, documents, and/or cases?
  1. Yes
  2. No


* 13.[2274] Select the statement that best describes your experience utilizing databases to track and maintain correspondence, reports or other documents.
  1. I have no education, experience, or training in utilizing databases to track and maintain correspondence, reports or other documents.
  2. I have completed formal education or training in utilizing databases, but have not yet performed this task on a job.
  3. I have utilized databases to track and maintain correspondence, reports or other documents under close supervision by a supervisor, manager, or senior employee to ensure compliance with correct guidelines and procedures.
  4. I have utilized databases to track and maintain correspondence, reports or other documents as a regular and recurring part of a job, independently and usually without review by supervisor, manager, or senior employee
  5. I have independently and regularly utilized databases to maintain correspondence, reports or other documents as a major part of my job and I have trained others OR others have consulted me as an expert for assistance in performing this task.


* 14.[8416] Select the statement(s) that describe(s) your experience in planning and organizing work.
  1. I have coordinated and prioritized appointment calendars for senior leaders.
  2. I have prepared and reviewed documents of a sensitive or confidential nature.
  3. I have effectively organized the flow of clerical work processes in the office.
  4. I have recommended and implemented new or improved administrative/record-keeping procedures.
  5. I have established, maintained and organized subject matter files as well as other various technical publications.
  6. I have planned, organized, and coordinated appointments, meetings, and conferences.
  7. I have worked under pressure where fluctuating deadlines and priorities often occur.
  8. I have reviewed and edited technical and/or non-technical materials, for completeness, accuracy, clarity, format, syntax, background material and appropriate clearances.
  9. None of the above.


* 15.[29469] Select the statement(s) that describe your experience with office automation.
  1. I have utilized computer software to produce spreadsheets.
  2. I have utilized automated database software to perform data entry and manipulation.
  3. I have utilized computer software to type reports, letters, and memoranda, forms etc.
  4. I have utilized computer software packages (i.e., Microsoft Word, PowerPoint, or Excel) to create tables, charts and graphic presentations.
  5. I have experience working with Adobe and equivalent software that uses electronic signature
  6. I have experience working with different and unrelated processes and methods
  7. None of the above


* 16.[20332] Select the software applications that you are proficient in accomplishing routine analyses, reports, and queries. (Proficient means you understand and utilize a major part of the software`s functionalities/capabilities).
  1. Microsoft Word
  2. Microsoft Access
  3. Microsoft PowerPoint
  4. Microsoft Excel
  5. Project Management
  6. Database Management
  7. Automated correspondence tracking system
  8. GovTrip
  9. TEAM
  10. Castle
  11. PRISM
  12. None of the above


* 17.[3819] Select the statement that best describes your experience utilizing databases to compile and maintain information on railroad accidents/incidents.
  1. I have no education, experience, or training in utilizing databases to compile and maintain information on railroad accidents/incidents.
  2. I have completed formal education or training in utilizing databases, but have not yet performed this task on a job.
  3. I have utilized databases to compile and maintain information on railroad accidents/incidents under close supervision by a supervisor, manager, or senior employee to ensure compliance with correct guidelines and procedures.
  4. I have utilized databases to compile and maintain information on railroad accidents/incidents as a regular and recurring part of a job, independently and usually without review by supervisor, manager, or senior employee.
  5. I have independently and regularly utilized databases to compile and maintain information on railroad accidents/incidents as a major part of my job and I have trained other OR others have consulted me as an expert for assistance in performing this task.


* 18.[18611] Select the statement that best describes your demonstrated ability to retain composure and meet tight deadlines under stressful circumstances
  1. I have had limited experience in handling stressful situations and tight deadlines. When I did, my supervisor or senior employee was there to assist me in these situations.
  2. I have served in positions where I had to maintain composure and meet tight deadlines under stressful circumstances. I was usually able to do this without the review or intervention of my supervisor.
  3. I have served in a variety of positions where I maintained composure and met tight deadlines under stressful circumstances dealing with a variety of people. I was able to do this without the review or intervention of my supervisor or senior level person.
  4. None of the above


* 19.[2057] Select the type(s) of contact(s) you have interacted or communicated with as a regular and recurring part of your job.
  1. Support personnel and staff within your office
  2. Support personnel and staff outside of your office
  3. Support personnel and staff within your organization
  4. Support personnel and staff outside of your organization
  5. Peer groups (staff within your organization, etc.)
  6. Members of the public
  7. Supervisors within your office
  8. Senior management officials within your office
  9. Senior management officials outside of your office
  10. Senior management officials within your organization
  11. Senior management officials outside of your organization
  12. Officials in other agencies or organizations
  13. Oversight agencies
  14. Congressional staff
  15. White House staff
  16. Politically appointed staff
  17. None of the above


* 20.[845] Select the statement(s) that describe your experience with inter- and intra-office communication.
  1. I have communicated effectively with co-workers within a team environment.
  2. I have coordinated work within the office with clerical, administrative and other personnel.
  3. I have responded to routine inquiries and directed more technical inquiries to appropriate parties.
  4. I have made contacts with other offices within and outside the agency to obtain or provide information.
  5. I have received telephone calls, greeted visitors and determined where callers/visitors/inquiries should be directed.
  6. I have exercised tact in responding to telephone calls, screening calls, and referring calls to appropriate staff members.
  7. None of the above


* 21.[1813] Do you have demonstrated work experience preparing and proofreading correspondence and other documents in final format with correct grammar, spelling, and punctuation?
  1. Yes
  2. No


* 22.[37890] Select the statement(s) that describes your experience communicating information to senior officials.
  1. I have compiled comprehensive materials for use in reports, briefings and meetings for senior officials.
  2. I have assisted in the preparation of briefing materials, and supporting documentation for use by senior officials at meetings.
  3. On my own initiative, I have followed up with staff in order to gain the information necessary for meetings.
  4. I have attended conferences/meetings for which I provided a summary of the issues discussed, compiled materials for leadership review and distributed final synopsis.
  5. I have received training for this task either on the job or through formal classes.
  6. None of the above.


Grade: All Grades
[16869] Please note that ALL candidates must submit a resume online and complete the entire application (Resume, Core Questions, Vacancy Questions) process.

Ensure that your resume thoroughly supports your responses to the job specific questions and that it contains the names, titles, and phone numbers of your most current and previous supervisors so that we may contact them.

Please also be sure that your preference regarding contacting your current supervisors is shown in the User Information area.

Applicants are strongly encouraged to complete all questions.

High self-assessment in the application questions that is not supported by information in your resume may prevent you from being found best qualified, in which case your application will not be referred to the selecting official.



* 1.[31608] I understand the resume I have submitted for this position will be thoroughly reviewed to determine whether my experience and/or educational background is sufficient to meet basic and/or specialized experience requirements as outlined in this announcement. I also understand that if the information provided in my resume is not sufficient to support my responses to the vacancy announcement questions, it will affect the overall assessment of my application package.

  1. Yes
  2. No


[31648] When you are finished with the question phase of this announcement, you will be shown a list of documents that may include documents that do not apply to you. Review the list and the required documents section of the vacancy to determine which, IF ANY, are required for your application to be considered a complete application. Please do not submit documents that are not requested.
  • If you are not a veteran, the DD-214 and the SF-15 do not apply to you.
  • If you are not applying to an engineering position, the P.E. license or EIT exam does not apply to you.
  • If you are not requesting consideration under a special appointing authority, the special appointing authority documents do not apply to you.
If any of the requested documentation pertains to you, you have the option to fax using the fax coversheets provided, upload to this system or you may transfer the documentation from your USAJOBS account. Please note documents are NOT automatically transferred from USAJobs. Contact the office no later than the closing date, if you require assistance.

* 2.[31609] I understand that if I do not submit all REQUIRED documents by the closing date, it will affect the overall assessment of my application package.
  1. Yes
  2. No


* 3.[3057] By responding to this question, you acknowledge that you have reviewed the Required Documents section of this announcement to determine which documents, if any, you need to provide in support of this application.
  1. Yes
  2. No


For all positions requiring travel, potential applicants must be able to obtain and retain a Government contractor-issued travel card to be used for official business as a condition of employment.

For those employees who enter on board and find that they are unable to obtain a card based on their credit history or who do not retain their card during employment may be subject to removal from the Federal service.

Applicants (who have Federal employment experience) will be required to certify in writing that they have not previously had their travel card suspended or cancelled. Those who fail to meet this condition of employment will have our offer of employment rescinded.

* 4.[588] Have you ever held a government travel card?

  1. Yes

        BRANCHED: * 1.[577] Do you certify that you have not previously had your travel card suspended or cancelled?
    1. Yes
    2. No
  2. No


* 5.[587] Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade. Please include the date of your last promotion (in mm/dd/yy format).
Maximum length of 20 characters.


* 6.[620] My most recent work performance evaluation was satisfactory or better (includes pass in pass/fail systems).
  1. True
  2. False


* 7.[586] How did you initially hear about this position?
  1. Email notification
  2. Agency website
  3. USAJobs (OPM) website
  4. Newspaper advertisement
  5. Magazine advertisement
  6. Commercial employment site (i.e. Careerbuilder, Monster)
  7. Placement office (Federal, State, College or University)
  8. Friend or relative
  9. Job Fair
  10. Minority professional network
  11. Other

        BRANCHED: * 1.[5063] Please indicate how you heard about this position.

       Maximum length of 250 characters.