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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 11
* 1.[30210] Choose the statement that best describes your education and/or specialized experience that qualifies you for this GS-11 position.
  1. I possess one year of specialized experience matching what is described in the vacancy announcement. This matching experience is well described in my resume.
  2. I possess three full years of progressively higher-level graduate education or Ph.D. or equivalent doctoral degree that has equipped me to perform the duties of this position. Transcripts have been provided with my application.
  3. I possess a combination of graduate level education, beyond the second full year of graduate level education and specialized experience as described in the vacancy announcement, that together meet the qualification requirements for this position. Transcripts have been provided with my application and the matching experience is well described in my resume.
  4. I do not meet any of the requirements as described above.


* 2.[7417] Do you have at least one year of experience editing executive level or comparable correspondence involving legislative and/or Congressional issues?
  1. Yes
  2. No


* 3.[7796] Do you have at least one year of work experience analyzing, tracking, and assigning office correspondence and providing advisory services to staff members on correspondence management and procedural guidance, operations, and practices?
  1. Yes
  2. No


* 4.[22852] Do you have one year of experience equal or equivalent to using correct grammar, spelling, punctuation, and required DOT format to compose, review, and edit correspondence?
  1. Yes
  2. No


* 5.[4438] Do you have at least one year of experience managing and coordinating executive secretarial-level or comparable correspondence program involving legislative, congressional, and/or mission related policy issues?
  1. Yes
  2. No


* 6.[6515] Do you have at least one year of experience writing AND editing executive level or comparable correspondence involving legislative, congressional, and/or mission related policy issues?
  1. Yes
  2. No


* 7.[1778] Do you have experience handling sensitive or confidential material?
  1. Yes
  2. No


* 8.[30548] Select the statement(s) that describe your experience with correspondence procedures.
  1. Screen incoming mail and distribute to appropriate staff members
  2. Log in and records action items
  3. Design new correspondence procedures
  4. Implement new or revised correspondence procedures
  5. Type official correspondence, various forms, and reports using word processing equipment
  6. Recommend new administrative or record-keeping procedures
  7. Implement new administrative or record-keeping procedures
  8. Review or edit materials for completeness, accuracy and clarity
  9. Review or edit materials for format and syntax
  10. Review or edit materials for appropriate clearances
  11. Drafts written replies to general inquiries
  12. Prepare technical correspondence
  13. Prepare or review documents of a sensitive or confidential nature
  14. Prepare letters, memorandums, reports and other non-technical correspondence
  15. Write procedural guidance for correspondence
  16. Manages controlled and congressional correspondence
  17. None of the above


* 9.[2274] Select the statement that best describes your experience utilizing databases to track and maintain correspondence, reports or other documents.
  1. I have no education, experience, or training in utilizing databases to track and maintain correspondence, reports or other documents.
  2. I have completed formal education or training in utilizing databases, but have not yet performed this task on a job.
  3. I have utilized databases to track and maintain correspondence, reports or other documents under close supervision by a supervisor, manager, or senior employee to ensure compliance with correct guidelines and procedures.
  4. I have utilized databases to track and maintain correspondence, reports or other documents as a regular and recurring part of a job, independently and usually without review by supervisor, manager, or senior employee
  5. I have independently and regularly utilized databases to maintain correspondence, reports or other documents as a major part of my job and I have trained others OR others have consulted me as an expert for assistance in performing this task.


* 10.[3044] Select the statement(s) that describe your experience composing, reviewing and tracking correspondence.
  1. I have composed office correspondence.
  2. I have edited office correspondence.
  3. I have reviewed correspondence for accuracy and completeness.
  4. I have reviewed correspondence and made edits and rewrites when necessary.
  5. I have prepared correspondence for final format.
  6. I have tracked correspondence through an automated tracking system.
  7. I have processed correspondence for the signature of senior personnel.
  8. I have reviewed and processed correspondence to ensure proper clearances.
  9. I have reviewed correspondence to ensure approval of external offices.
  10. I have reviewed correspondence to ensure proper format, grammar, punctuation, and spelling.
  11. I have reviewed correspondence to ensure consistency with regulations and procedures.
  12. None of the above


* 11.[3377] Select the statement that best describes your experience using correct grammar, spelling, punctuation, and required formats to compose, review and edit correspondence.
  1. Others regularly consult me for my expertise and assistance in using correct grammar, spelling, punctuation, and required formats to compose, review and edit correspondence. I have guided or supervised others on this task or function.
  2. I have experience using correct grammar, spelling, punctuation, and required formats to compose, review and edit correspondence as a regular part of a job. I do not require assistance or review by a supervisor, senior employee or senior consultant.
  3. I have experience using correct grammar, spelling, punctuation, and required formats to compose, review and edit correspondence with close review and assistance from a supervisor, a senior employee, or a senior consultant.
  4. I have had education or training in using correct grammar, spelling, punctuation, and required formats to compose, review and edit correspondence, but have not yet used it on the job.
  5. I have not had education, training, or experience in using correct grammar, spelling, punctuation, and required formats to compose, review and edit correspondence.


* 12.[43895] Do you have experience utilizing a correspondence controlled management system?
  1. Yes
  2. No


* 13.[2531] Select the statement that best describes your experience using computer applications and presentation programs.
  1. As a major part of a job, I have regularly used computer software applications, to include expertise in using e-mail, the internet, spreadsheet software, word processing and presentation software.
  2. Experience with computer software applications on a regular and recurring basis, to include e-mail, the internet, spreadsheets, word processing, and presentation programs.
  3. I am familiar with e-mail and the internet, but would need additional training in one or more of the following, spreadsheet software, word processing, and presentation software programs.
  4. None of the above.


* 14.[20332] Select the software applications that you are proficient in accomplishing routine analyses, reports, and queries. (Proficient means you understand and utilize a major part of the software`s functionalities/capabilities).
  1. Microsoft Word
  2. Microsoft Access
  3. Microsoft PowerPoint
  4. Microsoft Excel
  5. Project Management
  6. Database Management
  7. Automated correspondence tracking system
  8. GovTrip
  9. TEAM
  10. Castle
  11. PRISM
  12. None of the above


* 15.[13936] Select the response that best describes your knowledge of or experience with records management and files disposition in an organization.
  1. I have not had education, training, or experience administering, working with, or performing this task or function.
  2. I have had education or training administering, working with, or performing this task or function, but have not yet used it on the job.
  3. I have administered, worked with, or performed this task or function with close review and assistance from a supervisor, a senior employee, or a senior consultant.
  4. I have administered, worked with, or performed this task or function as a regular part of a job and only in unique or unusual situations did I require assistance or review by a supervisor, senior employee, or senior consultant.
  5. I have administered, worked with, or performed this task or function as a regular part of a job, even in unique or unusual situations. I do not require assistance or review by a supervisor, senior employee or senior consultant.
  6. Others regularly consult me for my expertise and assistance in administering, working with, or performing this task or function. I have trained or instructed others on this task or function.


* 16.[22850] Do you have one year of experience equal or equivalent to applying interpersonal skills for the purpose of communicating changes to correspondence?
  1. Yes
  2. No


* 17.[845] Select the statement(s) that describe your experience with inter- and intra-office communication.
  1. I have communicated effectively with co-workers within a team environment.
  2. I have coordinated work within the office with clerical, administrative and other personnel.
  3. I have responded to routine inquiries and directed more technical inquiries to appropriate parties.
  4. I have made contacts with other offices within and outside the agency to obtain or provide information.
  5. I have received telephone calls, greeted visitors and determined where callers/visitors/inquiries should be directed.
  6. I have exercised tact in responding to telephone calls, screening calls, and referring calls to appropriate staff members.
  7. None of the above


* 18.[3861] Select the statement(s) that describe(s) your experience communicating information to senior officials.
  1. I have compiled comprehensive materials for use in reports, briefings, and meetings for senior officials.
  2. I have assisted in the preparation of briefing materials and supporting documentation for use by senior officials at meetings.
  3. On my own initiative, I have followed up with staff in order to gain the information necessary for meetings.
  4. I have attended conferences/meetings and was responsible for summarizing discussions and following up and distributing synopsis.
  5. I have received training for this task either on the job or through formal classes.
  6. None of the above


* 19.[5239] Select the statement(s) that describe written communication skills you have used as a regular part of your job.
  1. Drafted reports, memoranda and correspondence for signature by higher-level officials.
  2. Developed written materials for briefings, meetings and/or conferences.
  3. Produced persuasive, clear, logical, and concise documents for varied audiences.
  4. Drafted policy and procedural material for dissemination.
  5. Communicated organizational strategies, goals, objectives and priorities on a regular basis in writing.
  6. Composed complex correspondence or other written work such as manuals, management reports, or articles.
  7. Reviewed reports for accuracy, adherence to policy, organization of material, clarity or expression, and appropriateness for intended audiences.
  8. None of the above.


Grade: All Grades
[16869] Please note that ALL candidates must submit a resume online and complete the entire application (Resume, Core Questions, Vacancy Questions) process.

Ensure that your resume thoroughly supports your responses to the job specific questions and that it contains the names, titles, and phone numbers of your most current and previous supervisors so that we may contact them.

Please also be sure that your preference regarding contacting your current supervisors is shown in the User Information area.

Applicants are strongly encouraged to complete all questions.

High self-assessment in the application questions that is not supported by information in your resume may prevent you from being found best qualified, in which case your application will not be referred to the selecting official.



* 1.[31608] I understand the resume I have submitted for this position will be thoroughly reviewed to determine whether my experience and/or educational background is sufficient to meet basic and/or specialized experience requirements as outlined in this announcement. I also understand that if the information provided in my resume is not sufficient to support my responses to the vacancy announcement questions, it will affect the overall assessment of my application package.

  1. Yes
  2. No


[31648] When you are finished with the question phase of this announcement, you will be shown a list of documents that may include documents that do not apply to you. Review the list and the required documents section of the vacancy to determine which, IF ANY, are required for your application to be considered a complete application. Please do not submit documents that are not requested.
  • If you are not a veteran, the DD-214 and the SF-15 do not apply to you.
  • If you are not applying to an engineering position, the P.E. license or EIT exam does not apply to you.
  • If you are not requesting consideration under a special appointing authority, the special appointing authority documents do not apply to you.
If any of the requested documentation pertains to you, you have the option to fax using the fax coversheets provided, upload to this system or you may transfer the documentation from your USAJOBS account. Please note documents are NOT automatically transferred from USAJobs. Contact the office no later than the closing date, if you require assistance.

* 2.[35568] Select the response that is the GS equivalent grade level of the highest grade to which you have held on a permanent basis or have competed for promotion potential. Please ensure that you have also provided a supporting SF-50. Without the supporting SF-50, we may not be able to consider your application for this position.
  1. I have not held a government position.
  2. 04
  3. 05
  4. 06
  5. 07
  6. 08
  7. 09
  8. 10
  9. 11
  10. 12
  11. 13
  12. 14
  13. 15


* 3.[3057] By responding to this question, you acknowledge that you have reviewed the Required Documents section of this announcement to determine which documents, if any, you need to provide in support of this application.
  1. Yes
  2. No


* 4.[31609] I understand that if I do not submit all REQUIRED documents by the closing date, it will affect the overall assessment of my application package.
  1. Yes
  2. No


* 5.[587] Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade. Please include the date of your last promotion (in mm/dd/yy format).
Maximum length of 20 characters.


* 6.[620] My most recent work performance evaluation was satisfactory or better (includes pass in pass/fail systems).
  1. True
  2. False


For all positions requiring travel, potential applicants must be able to obtain and retain a Government contractor-issued travel card to be used for official business as a condition of employment.

For those employees who enter on board and find that they are unable to obtain a card based on their credit history or who do not retain their card during employment may be subject to removal from the Federal service.

Applicants (who have Federal employment experience) will be required to certify in writing that they have not previously had their travel card suspended or cancelled. Those who fail to meet this condition of employment will have our offer of employment rescinded.

* 7.[588] Have you ever held a government travel card?

  1. Yes

        BRANCHED: * 1.[577] Do you certify that you have not previously had your travel card suspended or cancelled?
    1. Yes
    2. No
  2. No


* 8.[586] How did you initially hear about this position?
  1. Email notification
  2. Agency website
  3. USAJobs (OPM) website
  4. Newspaper advertisement
  5. Magazine advertisement
  6. Commercial employment site (i.e. Careerbuilder, Monster)
  7. Placement office (Federal, State, College or University)
  8. Friend or relative
  9. Job Fair
  10. Minority professional network
  11. Other

        BRANCHED: * 1.[5063] Please indicate how you heard about this position.

       Maximum length of 250 characters.