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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 13
Please answer the following questions.

* 1.Please select the response that best describes your experience as it relates to this position.
  1. I have one year of specialized experience equivalent to the GS 12 as described in the vacancy announcement.
  2. I do not have the experience described above.


Grade: All Grades
* 1.Please select the responses that identify all the legal and regulatory guidelines governing records information dissemination that you have used or are familiar with in your past or present job.
  1. Federal statutes and regulations
  2. Executive Orders
  3. Case Laws
  4. Precedents
  5. Agency Guidelines
  6. Policy statement(s)
  7. Directives
  8. Manuals
  9. None of the above


* 2.I have knowledge of Records Retention Plan, Disposition Schedules, Records Systems, and Central Records Systems, and legat records systems.
  1. Yes
  2. No


* 3.Please select the responses that best describe your experience in record management duties and responsibilities.
  1. I have experience reviewing and evaluating records including documents created within an office and those received by that office.
  2. I have experience in analyzing and arranging bodies of records which may be somewhat disorganized.
  3. I have experience operating at the entry level on routine office records creation and management issues or problems solving techniques to: analyze, develop alternatives, and effectively make recommendations about specific records management issues, problems, and procedures.
  4. I have experience researching applicable laws, policy, and agency precedent and apply fact-finding techniques to gather clear-cut information and/or evidence specific to the FOIPA court cases the issue of records vs. personal papers.
  5. I have independently observed, monitored or evaluated work processes, activities, or events according to a prescribed plan or agenda to achieve specific objectives.
  6. I have overseeing procedures for scanning complex incoming documents associated with legibility problems.
  7. I have ensured document and records management processes are uniform throughout all entities in the office.
  8. I have implemented the creation of a vital records program for the agency and/or office.
  9. None of the above


* 4.Please select the responses that best describe your ability to conduct research, verify/analyze data and compile information, in order to process various orders/reports.
  1. I have analyzed and recommended alternative approaches to existing Records Management practices, procedures, reports, policies and/or directives.
  2. I have analyzed data and information to develop practices, procedures, reports, and policies and/or directives.
  3. I have evaluated the effectiveness of existing practices, procedures, reports, policies and/or directives.
  4. I have interpreted and applied existing guidelines to programmatic issues.
  5. None of the above


* 5.Please select the responses that best describe your records management experience.
  1. I have worked with paper-based and electronic records to integrate them into official record keeping systems, through uploading or creation of appropriate attribute records.
  2. I have ensured proper maintenance of audiovisual, cartographic, and other types or records.
  3. I have identified and resolved various problems encountered, referring those that are potentially sensitive or controversial to the supervisor, more-experienced Specialist, or another expert.
  4. I have organized and administered records storage areas, ensuring that records are managed and protected appropriately.
  5. I have helped ensure the implementation of security requirements for classified FBI materials in storage areas and other rooms within the Unit's control.
  6. I have applied approved dispositions to appropriate records.
  7. None of the above


* 6.Please select the response that best describes your ability to maintain and retrieve files and records.
  1. I have established file systems using various classification systems for general correspondence.
  2. I have established file systems using various alphabetical and numerical systems.
  3. I have experience retrieving records from central file or uniform indexing system.
  4. I have experience filing and retrieving documents, folders, and index materials for reference.
  5. I have completed formal vocational training through a secretarial school or records management training.


* 7.Please select the responses that describe your experience organizing and controlling documents or correspondence.
  1. Used a pre-established, standardized documents and records filing system.
  2. Handled records in accordance with employer's policies and regulations.
  3. Logged and established routing and suspense dates for incoming correspondence.
  4. Organized a body of correspondence and/or documents in proper sequence to facilitate review by other parties.
  5. Utilized computer software for document management (storage, retrieval, distribution).
  6. None of the above


* 8.From the following list of problem-solving and decision-making skills, please identify those that you have routinely and successfully applied in a work setting.
  1. Obtained facts, information, or data relevant to a particular problem or issue through observation of events or situation, discussion with others, research, or retrieval from written or electronic sources.
  2. Made decision by considering relevant facts and information, potential risks and benefits, and short and long-term consequences or alternatives.
  3. Anticipated or identified problems and their causes; developed and analyzed potential solutions or improvements using rational and logical processes or innovative and creative approaches.
  4. Considered broad range of internal and external factors when solving problems and making decisions.
  5. Sought input from others.
  6. Drew accurate conclusions from investigative and other quantitative information.
  7. Generated new ideas; recognized the need for new or modified approaches; brought perspective and approaches together in creative ways.
  8. None of the above


* 9.Please select the response that best describes your experience and/or ability to communicate orally with various levels of employees and management in order to obtain and provide information.
  1. I have applied communication skills to conduct work activities with internal and external customers as well as co-workers and superiors. I have responded to inquiries regarding non-technical or routine matters.
  2. I have made informative and persuasive communications in a business setting on specialized but not complex issues.
  3. I have expertise in applying communication skills to complex and non-routine issues. I have made informative and persuasive communications in a business setting, including oral presentations on specialized and complex issues. I have typically maintained effective ongoing contacts and working relationships with personnel at various levels throughout the organization as well as external contacts.
  4. I have discussed and explained technical material that was often controversial or sensitive. I have acted as the main liaison with other departments or organizations.
  5. None of the above


* 10.Please select the response that best describes your ability to communicate effectively in writing.
  1. Under the guidance and/or assistance of others, I have produced written communications within a work area requiring some original composition of a routine nature. Written material consisted mostly of communicating basic ideas, procedures or regulations.
  2. Working independently, I have produced written communications within a work area requiring original composition of a routine nature. Written material consists of small or routine reports, responses to inquiries, as well as communicating basic ideas, procedures or regulations.
  3. I have demonstrated experience in writing communications, reports or documents that provide instructions, request information and /or set out factual data. Material was prepared without benefit of a standardized format and was normally disseminated outside the work area assigned.
  4. I have experience in copying information from one document to another, preparing correspondence from model letters and paragraphs, and format letters or other documents.
  5. None of the above


* 11.Please provide the city and state where you were born.
Maximum length of 250 characters.


* 12.How did you hear about this position?
  1. Faith Based Initiatives
  2. Television
  3. Radio
  4. Internet
  5. Career Fairs
  6. Bill board
  7. Newspaper
  8. Magazine
  9. FBI Recruiter
  10. Employee Referral
  11. EdVenture Program

        BRANCHED: 1.Which EdVenture Program?
    1. State University of New York at Albany
    2. Georgia State University
    3. Mercer University
    4. Delaware State University
    5. Fayetteville State University
    6. Chicago State University
    7. College of Charleston
    8. Cleveland State University
    9. University of Texas - El Paso
    10. Hawaii Pacific University
    11. Texas Southern University
    12. Florida A&M University
    13. Mississippi State University
    14. California State University
    15. Arkansas State University
    16. Kentucky State University
    17. University of Miami
    18. Tuskegee University
    19. Saint Peter's College
    20. Virginia Wesleyan College
    21. Concordia University
    22. Virginia Union University
    23. University of Texas - San Antonio
    24. Texas State University - San Marcos
    25. Cal State University - Sacramento
    26. San Diego State University
    27. San Jose State University
    28. University of Texas - Pan American
    29. University of California - Berkley
    30. Alabama A & M - Huntsville
    31. George Washington University
    32. Johns Hopkins
    33. Mississippi State University
    34. Prairie View A&M University
    35. University of Arkansas
    36. University of Southern California
    37. Savannah State
    38. Ohio University
    39. Central State University
    40. Arkansas Baptist College
    41. Wilberforce University
    42. Morehouse College
    43. Xavier University of Louisiana
    44. Alabama State University
    45. University of Albany
    46. University of Illinois, Chicago
    47. Clark Atlanta University
    48. California State University, East Bay
    49. Morgan State University
    50. Jackson State University
    51. Virginia Commonwealth University
    52. California State University, Fullerton
    53. University of Michigan, Dearborn
    54. Naval Postgraduate School
    55. New York University
    56. North Carolina A&T State University
  12. Other

        BRANCHED: * 1.Please specify where you heard about this position.

       Maximum length of 250 characters.
  13. I am currently an FBI Employee.
  14. District of Columbia Department of Employment Services






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).