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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 08
Please answer the following questions.

* 1.Please select the response that best describes your experience as it relates to this position.
  1. I have one year of specialized experience equivalent to the GS 7 as described in the vacancy announcement. This experience is well described in my application.
  2. I do not have the experience described above.


Grade: 09
Please answer the following questions.

* 1.Please select the response that best describes your experience as it relates to this position.
  1. I have one year of specialized experience equivalent to the GS 8 as described in the vacancy announcement. This experience is well described in my application.
  2. I do not have the experience described above.


* 2.Please select the responses that describe your experience in the maintenance of your supervisor's calendar.
  1. Do not maintain supervisor's calendar.
  2. Refer all requests for appointments to the supervisor to do his/her own scheduling.
  3. Use independent judgment in scheduling most of supervisor's appointments.
  4. Contact parties to confirm or reschedule supervisor's appointments.
  5. Notify the supervisor of pending appointments.


* 3.Please select the response that best describes your ability to research, gather, interpret, compare and analyze information in order to identify complex problems, make conclusions, report findings, and recommend detailed actions.
  1. I have no experience in researching, gathering, interpreting, comparing and analyzing information in order to identify complex problems, make conclusions, report findings, and recommend detailed actions.
  2. I have limited experience in conducting research, gathering, interpreting, comparing and analyzing information in order to identify complex problems, make conclusions, report findings, and recommend detailed actions. I received guidance from others with respect to completing work.
  3. I conducted research on a recurring basis from a number of sources. With limited assistance, interpreted, compared and analyzed specific regulations, policies, and procedures in order to identify complex problems, make conclusions, report findings and recommend detailed actions.
  4. I independently research various sources on a regular and recurring basis in order to compile, interpret, compare and analyze specific regulations, policies, and procedures to identify complex problems, make conclusions, report findings and recommend detailed actions to resolve unprecedented situations.


Grade: All Grades
* 1.Do you possess a typing skill of at least 40 wpm?
  1. Yes
  2. No


* 2.I understand that I must be competent in the use of Automated Case Support (ACS)/Sentinel, such as complex queries, checking/covering lead assignments, opening files and sub files, and uploading/downloading documents in ACS to WordPerfect.
  1. True
  2. False


* 3.Please select the responses that describe your experience performing administrative functions.
  1. Reviewing documents for completeness and to ensure that all signatures, dates and attachments are present.
  2. Preparing certificate of qualified candidates.
  3. Obtaining information, maintaining listing and maintaining files.
  4. Locating information in official personnel files.
  5. None of the above


* 4.Please select the responses that describe your experience organizing and controlling documents or correspondence.
  1. Used a pre-established, standardized documents and records filing system.
  2. Handled records in accordance with employer's policies and regulations.
  3. Logged and established routing and suspense dates for incoming correspondence.
  4. Organized a body of correspondence and/or documents in proper sequence to facilitate review by other parties.
  5. Utilized computer software for document management (storage, retrieval, distribution).
  6. None of the above


* 5.Please select the response that best describes your experience maintaining database systems.
  1. I have performed routine database management duties, such as storing and retrieving data.
  2. I have performed complex database management task(s), such as entering and searching data.
  3. I have maintained a database involving maintenance of quality control and data verification techniques.
  4. I have developed a database system.
  5. None of the above


* 6.Please select the response that best describes your experience locating and compiling data from electronic databases or manual records.
  1. I have conducted searches through databases and manual records in order to retrieve information from a limited number of sources. Provided information in requested format.
  2. I have conducted research in multiple electronic databases or manual records in order to locate, retrieve and manipulate data to meet the requirements of a variety of personnel with varying information needs and reporting formats, compiling and summarizing relevant information ensuring accuracy and completeness.
  3. None of the above


* 7.Please select the response that best describes the extent to which you have reviewed correspondence, reports, and other prepared material for proper format, conformance with instructions or manuals, grammar, typographical accuracy, attachments, and content validity.
  1. I have had no training or experience in performing this task.
  2. I have only reviewed correspondence for proper spelling and typographical accuracy.
  3. I have reviewed correspondence, reports, etc., for proper format, conformance with instructions or manuals grammar, typographical accuracy, and added attachments/enclosures.
  4. I have reviewed correspondence, reports, etc., for validity of content, as well as for proper format, conformance with instructions or manuals, grammar, typographical accuracy, and added attachments/enclosures.


* 8.Please select the response that best describes your ability to sort, prioritize and direct incoming mail.
  1. I sort mail by type of request, identifying special requests which require expedite processing, taking into consideration imminent deadlines, and humanitarian reasons. On my own initiative, I route mail as appropriate.
  2. I sort mail by type of request and route as appropriate. Urgent and/or special requests are identified for priority processing.
  3. I sort mail by type of request and route as directed.
  4. None of the above


* 9.Please select the responses that best describe your experience in preparing travel vouchers or arrangements.
  1. Prepare travel authorizations.
  2. Made domestic travel reservations/arrangements and maintain record of itinerary.
  3. Arrange foreign travel reservations/arrangements and maintain record of itinerary.
  4. Make travel and hotel reservations for large meetings/conferences. Prepare travel vouchers.
  5. Review travel vouchers for accuracy and completeness and resolved errors in travel vouchers submitted using automated voucher system.
  6. None of the above


* 10.Please select the responses that identify the computer software you have experience using.
  1. Word Processing
  2. Spreadsheets
  3. Databases
  4. Graphics/Presentation Tools
  5. Web Browser (i.e., Internet Explorer, Netscape)
  6. E-mail
  7. None of the above


* 11.Please select the responses that identify the applications you have used to produce a work product on a regular basis.
  1. Automated Case Support (ACS)
  2. Electronic Communications
  3. WordPerfect
  4. Microsoft Word
  5. Microsoft Excel
  6. Microsoft PowerPoint
  7. Microsoft Access
  8. Internet
  9. Other
  10. None of the above


* 12.Please select the responses that identify the office equipment you have utilized.
  1. Typewriter
  2. Computer
  3. Fax Machine
  4. Dictaphone/Transcriber
  5. Copier
  6. Calculator
  7. None of the above


* 13.Please select the responses that describe your experience performing administrative functions.
  1. Manage supervisor's calendar to include complete control of scheduling, declining and prioritizing commitments, and making arrangements for representation by other officials, if appropriate
  2. Manage incoming and outgoing mail, determining supervisor's desire for action. Ensure appropriate referrals, determine priority, make assignments, compose replies to correspondence, and furnish progress and final reports on disposition.
  3. From brief oral instructions and marginal notes, prepare correspondence instructing or advising organizational officials on established policy.
  4. Prepare complex or technical correspondence on administrative matters/operations.
  5. Deal personally and telephonically with numerous close personal high official contacts of supervisor.
  6. Respond to a wide variety of inquiries from high level officials, such as those from the White House, Members of Congress, State Department, etc.
  7. Use fine discriminating judgment in giving opinions or official information to callers in absence of supervisor.
  8. Maintain high level knowledge of day-to-day changing emphasis on various aspects of administrative and program related operations
  9. Perform research on matters for superior in planning and establishing policy matters.
  10. Secure reference materials and information from many sources, review and analyze material, organize into appropriate format and present to appropriate audience.
  11. Coordinate the receipt and organization of materials from various areas into a cohesive presentation.
  12. Experience in maintaining close liaison with other organizational components in order to ensure uniform understanding of objectives and to foster a healthy working environment.
  13. None of the above


* 14.Please select the response that describes your experience in coordinating administrative work of day-to-day office functions.
  1. Handles routine actions in any given day. This is typically characterized by: maintaining subject matter files; screening and referring calls and visitors to appropriate subject matter personnel; preparing and processing travel orders and personnel actions; ordering office supplies; and, maintaining supervisor's calendar.
  2. Handles multiple activities in assigned organization. This is characterized by: maintaining controls of incoming correspondence, following up to insure timely action; making travel arrangements and preparing itinerary; answering and referring calls; maintaining supervisor's calendar; maintaining filing system; and assisting or informing other employees about office procedures and requirements.
  3. Independently coordinates and directs the day-to-day activities of the office. This is characterized by: receiving and responding to a variety of calls; maintaining supervisor's calendar; recommending and implementing new standard procedures; arranging meetings and conferences; designing/developing new filing system; compiling and summarizing information from various sources; and planning and organizing the work of others.
  4. None of the above


* 15.Please select the response that describes your highest level of experience administering time and attendance reporting system.
  1. I have maintained records of attendance, leave, and overtime authorized by my supervisor for subordinate staff members.
  2. I have entered time and attendance (T&A) records into automated timekeeping or payroll systems.
  3. I have advised and assisted employees, supervisors, and managers to complete T&A forms and resolve errors concerning regular hours, work schedules, premium pay and leave.
  4. I have been formally trained and designated timekeeper responsibilities for maintaining and reporting all T&A data for an organization of employees.
  5. None of the above


* 16.Please select the response that best describes your experience and/or ability to communicate orally with various levels of employees and management in order to obtain and provide information.
  1. I have applied communication skills to conduct work activities with internal and external customers as well as co-workers and superiors. I have responded to inquiries regarding non-technical or routine matters.
  2. I have expertise in applying communication skills to complex and non-routine issues. I have made informative and persuasive communications in a business setting, including oral presentations on specialized and complex issues. I have typically maintained effective ongoing contacts and working relationships with personnel at various levels throughout the organization as well as external contact.
  3. I have discussed and explained technical material that was often controversial or sensitive. I have acted as the main liaison with other departments or organizations.
  4. None of the above


* 17.How did you hear about this position?
  1. Faith Based Initiatives
  2. Television
  3. Radio
  4. Internet
  5. Career Fairs
  6. Bill board
  7. Newspaper
  8. Magazine
  9. FBI Recruiter
  10. Employee Referral
  11. EdVenture Program

        BRANCHED: 1.Which EdVenture Program?
    1. State University of New York at Albany
    2. Georgia State University
    3. Mercer University
    4. Delaware State University
    5. Fayetteville State University
    6. Chicago State University
    7. College of Charleston
    8. Cleveland State University
    9. University of Texas - El Paso
    10. Hawaii Pacific University
    11. Texas Southern University
    12. Florida A&M University
    13. Mississippi State University
    14. California State University
    15. Arkansas State University
    16. Kentucky State University
    17. University of Miami
    18. Tuskegee University
    19. Saint Peter's College
    20. Virginia Wesleyan College
    21. Concordia University
    22. Virginia Union University
    23. University of Texas - San Antonio
    24. Texas State University - San Marcos
    25. Cal State University - Sacramento
    26. San Diego State University
    27. San Jose State University
    28. University of Texas - Pan American
    29. University of California - Berkley
    30. Alabama A & M - Huntsville
    31. George Washington University
    32. Johns Hopkins
    33. Mississippi State University
    34. Prairie View A&M University
    35. University of Arkansas
    36. University of Southern California
    37. Savannah State
    38. Ohio University
    39. Central State University
    40. Arkansas Baptist College
    41. Wilberforce University
    42. Morehouse College
    43. Xavier University of Louisiana
    44. Alabama State University
    45. University of Albany
    46. University of Illinois, Chicago
    47. Clark Atlanta University
    48. California State University, East Bay
    49. Morgan State University
    50. Jackson State University
    51. Virginia Commonwealth University
    52. California State University, Fullerton
    53. University of Michigan, Dearborn
    54. Naval Postgraduate School
    55. New York University
    56. North Carolina A&T State University
  12. Other

        BRANCHED: 1.Please specify where you heard about this position.

       Maximum length of 250 characters.
  13. I am currently an FBI Employee.
  14. District of Columbia Department of Employment Services


* 18.Please provide the city and state where you were born.
Maximum length of 250 characters.






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).