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Vacancy Details


Announcement Number:
Hiring Agency:
Position Title:
Executive Assistant, GS-0301-11 MP
Open Period:
01/29/2014 - 02/04/2014
GS - 0301 ZN 11
$62467.00 - $81204.00
Promotion Potential:
Duty Location(s):
  • FEW in Arlington, VA, US
For More Info:
Bonnie Beavers


Who May Apply:
Current or former Fed employees with competitive status obtained through a permanent Federal competitive service appointment OR individuals with eligibility for noncompetitive special appointing authority OR veterans eligible under the Veterans Employment Opportunities Act.

This opportunity is also open to all US citizens under announcement NSB-2014-0002.
Security Clearance Required:
Q Nonsensitive
Duration Appointment:
Marketing Statement:
If you are intrigued by the idea of working for the leadership at a unique federal agency that has a tremendous impact on the funding and advancement of science, engineering and education, then the National Science Foundation is the place for you.  In addition to funding research in traditional academic areas, NSF also supports innovative ideas, novel collaborations and numerous projects that may seem like science fiction today, but become the reality of tomorrow.

NSF has the advantages of a small agency environment that fosters collaboration, creativity and opportunities to contribute to major agency-wide projects.
More about NSF.
The National Science Board (Board) was established by Federal statute to set the policies of the National Science Foundation (NSF) and to serve as advisors to the President and Congress on a broad range of national science and engineering research and education policies. The National Science Board Office (NSBO) is the focal point for coordinating the development and analysis of policy-level issues and strategies requiring Board attention and/or action.

The individual selected for this position will serve as a member of the administrative team of the National Science Board Office (NSBO) and is primarily responsible for serving as a personal confidential assistant to the National Science Board (NSB) Office Director and to the Chairman of the National Science Board. The individual will also provide executive and administrative support to the Board Members. You will assist the NSB Office Director in establishing and maintaining the operations of the NSBO.  If you are an individual with strong executive office skills, excellent writing skills, strong interpersonal skills, and capable of safeguarding confidential and sensitive information, this may be the position for you.
Supervisory Position:
Relocation Authorized:

Relocation MAY be paid contingent on the availability of funds.

Travel Required:
Not Required
Key Requirements:

Background investigation US citizenship Preview questions at bottom of Qualifications & Evaluations--see tab above Selective Service registration required for male applicants, unless exempt.


The incumbent will work closely with the NSB Office Director in establishing and maintaining smooth running operations of the NSBO and supporting his interactions with NSB Members and other public and agency officials. Specific duties include:

  • Maintaining contact information and initiating contact with counterparts in the Agency and in other Federal and public organizations on behalf of the Board and the NSB Office Director, including maintaining the calendar for the NSB Office Director;

  • Handling telephone inquiries and greeting guests for meetings with the NSB Office Director/Board Chairman;

  • Compiling background and/or briefing materials for the NSB Office Director and Board Chairman;

  • Tracking requests and communications from various senior officials at the White House, e.g., the Office of Science and Technology Policy, Congress; the NSF Director's Office; external organizations and/or NSB Board members to ensure timely and accurate responses;

  • Drafting correspondence for signature by the Board Chairman and the NSB Office Director;

  • Organizing and maintaining correspondence and confidential files for the Board and NSB Office Director;

  • Providing meeting support such as note taking and recording, and preparing minutes for confidential meetings;

  • Preparing travel documents, requisitions and other administrative documents needed for the National Science Board's daily operations;

  • Monitoring and assessing routine to complex management processes and projects and assisting the NSB Office Director in implementing changes to improve effectiveness and efficiency of operations;

  • Assisting in the preparation and tracking of statistical and narrative reports used in monitoring budgets, travel costs, special projects and meetings and events, etc.;

  • Working with senior NSB Office staff to develop policies and procedures that ensure that the NSB Office Director and Board Chairman achieve their program goals;

  • Working independently and on teams to assist in the completion of a variety of ad hoc and special projects related to the Board mission, vision, goals, and objectives.


Qualifications and Evaluations

Education may be substituted for experience as described in "Qualifications."
You must meet eligibility and qualification requirements within 30 days of the closing date.

You must answer all job-related questions in the NSF eRecruit questionnaire.

All online applicants must provide a valid email address.  If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

This is a non-bargaining unit position.
Ratings will be assigned based on your responses to the occupational questionnaire.  In some cases, additional assessment processes may be used.

Review your resume and responses carefully.  Responses that are not fully supported by the information in your application package may result in adjustments to your score.  A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the selecting official.

Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) must meet the agency definition of "well qualified." At NSF, this means a score of 90.0 or higher.

In the merit promotion selection process, due weight will be given to incentive awards and performance appraisals.
To qualify at GS-11 level, you must have at least one year of specialized experience equivalent to the GS-9 level. Specialized experience is defined as: participating in the improvement and establishment of work methods and controls; performing administrative support for an executive office; presenting facts and recommendations in a clear, concise and logical terms, both orally and in writing; serving as liaison to staff, other offices (including high level officials); dealing with work that is sensitive, confidential, and urgent in nature; and working on special projects, often characterized by significant impact at the agency level;
OR Possess a Ph.D. or equivalent doctoral degree;
OR Possess 3 full years of progressively higher level graduate education leading to such a degree;
OR Possess a combination of post high school education and experience that together meet the qualification requirements for this position.

Benefits and Other Info

A GREAT LOCATION!  The National Science Foundation is conveniently located one block from the Ballston Metro Station, a few blocks from Routes 66 and 50, and about three miles from downtown Washington.  Employees may rent parking spaces in the building garage.  There are many shops and restaurants within easy walking distance.  Employees receive the
Federal benefits package and NSF offers:

    Pre-tax parking
    Public transportation subsidy
    Child Development Center on site
    Child care subsidy
    Flexible working hours
    Physical Fitness Facility on site
    NSF Federal Credit Union on site
    Health Services Unit on site
    Employee Assistance Program
Other Information:
Interagency Career Transition Assistance Program (ICTAP):
ICTAP and CTAP provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least “Very Good” on the questionnaire.  You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form.
Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources

Veteran's Preference:
If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation as specified on the SF-15.

For additional information on the NSF eRecruit system, please visit our NSF eRecruit Applicant Guide.

How to Apply

How to Apply:
Your application should be submitted online and must be completed and all required documents successfully faxed (or uploaded) before 11:59 PM Eastern time on the closing date. You must answer all of the job-related questions to ensure full consideration for this position. For more detailed information, please review our NSF eRecruit Applicant Guide.

If you do not have internet access or if you have questions, please contact the Human Resources Representative listed in the vacancy announcement.

WARNING!  Applications submitted online must have a valid email address.  If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.
Required Documents:

If you are an NSF employee in a permanent, competitive service position or you are an NSF employee who is reinstatement eligible based on prior Federal permanent, competitive service, you need not submit documents to confirm status.

If you are not an NSF employee as described above, but you are eligible under merit promotion, under a noncompetitive special appointing authority, under an Interchange Agreements, or
similar authority, you will be required to submit supporting documentation. This will typically require the submission of one or more of the following documents:

1. Notification of Personnel Action (SF-50) or comparable federal agency form if you are a current or former permanent federal civil service employee.
2. DD-214 (Member-4 copy); and if applicable, the Department of Veterans Affairs Notice of Compensable Disability Rating from applicants requesting consideration under the Veterans Employment Opportunity Act (VEOA), Veteran Recruitment Act (VRA), or the disabled veterans appointing authority.
3. Schedule A Certification – from applicants requesting consideration under the Schedule A appointing authority for disabled applicants.
4. Other – Documentation which verifies you are eligible to be appointed to a permanent position in the federal competitive civil service.

If you are requesting special employment consideration under the Interagency Career Transition Assistance Program (ICTAP) you must submit documentation provided by your current or former employing agency verifying your eligibility for that program.

If you qualify for this position based on the education requirement described in the QUALIFICATIONS paragraph, you should submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met.

All faxing/uploading must be completed before 11:59 PM Eastern time on the vacancy closing date.  If you are faxing your information, please use extreme care in dialing the fax number to assure we receive your information.  You will receive an email confirmation of receipt of your faxed/uploaded document(s).
What to Expect Next:
You may check the status of your application at any time on the USAJOBS website.