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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 13
* 1.GS-13 Choose the answer that best describes your experience:
  1. I possess at least 1 year of specialized experience performing human resources functions equivalent to the GS-12 level in the federal service. Examples of such experience may include planning systematic studies to identify short and long range personnel needs for an organization; providing advice on organizational structures to meet management needs; and providing advice and assistance in executive and excepted service recruitment and placement, compensation management and position classification.
  2. I do not meet the requirement(s) as described above.


Grade: All Grades
* 1.Select the response(s) that describe your experience in utilizing your communication skills to accomplish a task.
  1. Explained non-technical matters to customers or internal audiences.
  2. Provided an oral report during a meeting.
  3. Described a program or service to an individual or group.
  4. Verbally defended a stance you took on an issue.
  5. Answered questions based on a presentation you gave.
  6. Obtained feedback on an issue you presented to management.
  7. Provided verbal guidance to others on a technical issue.
  8. Facilitated a group's discussion.
  9. Provided a written report outlining findings or recommendations.
  10. Presented your organization to an outside group.
  11. Orally justified your findings or recommendations to a senior management official.
  12. Presented a topic at a multi-agency conference.
  13. None of the above.


* 2.Select the response(s) that best reflects your highest level of experience evaluating administrative processes using analytical techniques to recommend solutions.
  1. I have conducted studies or reviews of administrative processes.
  2. I have conducted studies or reviews of administrative processes and recommended solutions.
  3. I have conducted literature searches to find and recommend solutions for an administrative process.
  4. I have developed and implemented standard operating procedures that improved a process.
  5. I have determined the impact of a process change and advised management officials of the options and alternatives to dealing with the process change.
  6. I designed a process change and presented it to management officials.
  7. I have calculated the operational risks of a new process and presented it to management officials.
  8. I have evaluated administrative processes using analytical techniques but have not yet used that analysis to make any recommendations.
  9. I have analyzed administrative processes using analytical techniques not listed here and recommended new solutions.
  10. I have not analyzed processes using analytical techniques.


* 3.Select the human capital areas where you have had personal and direct experience providing advice or guidance to customers (such as managers, administrative officers, selecting officials, applicants, employees, union officials, etc):
  1. Position Classification and Position Management
  2. Recruitment
  3. Executive Recruitment
  4. Staffing
  5. Human Resources Information Systems
  6. Employee Benefits
  7. Labor Relations
  8. Compensation
  9. Performance Management
  10. Employee Relations
  11. Workforce Planning/Analysis
  12. Training and Employee Development
  13. Human Resources Policy Development
  14. Human Capital Strategic Planning
  15. None of the above


* 4.Describe your experience in assisting customers by understanding their issues, needs, concerns, priorities, and by offering solutions.
  1. I have not performed this job function.
  2. I have resolved customer concerns and issues in situations where the resolution was clear and easily implemented.
  3. I have resolved customer concerns and issues by referring the customer to the individual who could best provide the needed assistance.
  4. I have resolved customer concerns and issues by coordinating with appropriate parties and following through to ensure that the customer obtained the needed information or resolution.
  5. I have resolved customer concerns and complaints where the issues were not easily identifiable, could not be easily fixed, and where I was required to analyze the problem, develop new options, and implement an effective solution.


* 5.In relation to your written communications, choose those that you have done:
  1. I have written professional quality email messages to customers, that were reviewed and edited by supervisors or others before being sent.
  2. I have independently written and sent professional quality email messages to customers, that were grammatically correct, properly punctuated, and were not first edited by supervisors or others.
  3. I have written correspondence, reports, policies and/or operating procedures that were first edited by supervisors or others before becoming finalized.
  4. I have independently written correspondence, reports, policies and/or operating procedures that were sent to customers, or implemented, without substantive edits first by supervisors or others.
  5. None of the above.


* 6.In reference to your experience working with teams, have you:
  1. Participated as a member of a team with people of similar skills, technical competencies, disciplines, and level in the organization.
  2. Participated as a member of a cross-functional team where persons of different backgrounds, technical competencies, disciplines, and levels within the organization came together.
  3. Facilitated a team made up of people with similar skills, technical competencies, disciplines, and level in the organization.
  4. Facilitated a cross-functional team where persons of different backgrounds, technical competencies, disciplines, and levels within the organization came together.
  5. Led a team with people of similar skills, technical competencies, disciplines, and level in the organization.
  6. Led a cross-functional team where persons of different backgrounds, technical competencies, disciplines, and levels within the organization came together.
  7. Recommended the makeup of a team of people with similar skills, technical competencies, disciplines, and level in the organization to management.
  8. Recommended the makeup of a cross-functional team to management.
  9. Formally evaluated the progress of a team with people of similar skills, technical competencies, disciplines, and level in the organization.
  10. Formally evaluated the progress of a cross-functional team where persons of different backgrounds, technical competencies, disciplines, and levels within the organization came together.
  11. I have not functioned in any of the roles mentioned.


* 7.Select the statement that demonstrates your highest level of experience applying policy, guidance or procedures.
  1. I have no experience applying policy, guidance, or procedures.
  2. I followed policy, guidance or procedures written in an operational manual. I was able to rely on higher level staff if I had questions. I interpreted written policy, guidance or procedures for employees and managers with minimal guidance.
  3. When changes occurred, I revised existing policy to include new guidance and forwarded it for higher level approval.
  4. In response to a new directive or management direction, I developed new policy. I prepared this policy with minimal guidance and forwarded it for higher level approval.


* 8.Which of the following computer applications / automated human resource systems / data analysis packages have you had experience with?
  1. Microsoft Excel
  2. Microsoft Access
  3. SPSS
  4. STATA
  5. SAS
  6. Cognos
  7. Hyperion (formerly BRIO)
  8. QuickHire
  9. FPPS
  10. Other automated recruitment systems
  11. Other automated personnel / payroll systems
  12. Other statistical / data analysis applications
  13. An automated classification system
  14. None of the above


* 9.Which of the following activities have you performed in response to customer requests for data? Be prepared to provide specific examples of your experience in any of the areas you selected if you are called for an interview.
  1. Consolidated and synthesized data from multiple sources for information sharing.
  2. Created custom queries to extract data in response to data requests.
  3. Used pre-constructed, standard queries to extract data in response to routine data requests.
  4. Worked with my supervisor to identify the purpose of data requests and to outline query parameters.
  5. Worked directly with customers to identify the purpose of data requests and to outline query parameters.
  6. Conducted basic data analysis of query results (i.e., counts, percentages, averages, etc.).
  7. Formatted raw data into reports that group data according to the customer's needs.
  8. Conducted complex data analysis of query results (i.e., multiple regression, correlations, standard deviations, etc).
  9. Presented reports and explained my methodology and analyses to management in my organization.
  10. Presented reports and explained my methodology and analyses directly to customers.
  11. Recommended strategies for using data and reports to best accomplish customer objectives.
  12. Provided customers with raw data exports.
  13. I have not performed any of these activities in my work assignments.


* 10.Select the response(s) that describes your experience applying innovative techniques to resolve complex staffing and employment issues.
  1. Identified staffing and employment problem areas through situational or survey analysis and have devised and implemented recommendations for correction.
  2. Identified and implemented a new way to use a special hiring authority within my organization.
  3. Analyzed the way hiring processes are conducted and recommended significant changes to policies or practices.
  4. Successfully integrated staffing or employment programs with agency programs to support diversity initiatives.
  5. Participated on agency-wide committees or groups to address challenging outreach, recruitment or marketing problems.
  6. Part of a workforce planning team that identified competencies, competency gaps, or devised staffing solutions to close competency gaps.
  7. Applied innovation in a way not listed here to resolve complex staffing and employment issues.
  8. None of the above.


* 11.Identify work you have regularly performed in the areas of staffing and recruitment:
  1. Provided advice and assistance to customers on staffing and recruitment policies and procedures.
  2. Applied knowledge of recruitment techniques to establish and maintain a viable recruitment program.
  3. Analyzed candidate application packages to determine qualifications and eligibility for Executive positions.
  4. Redesigned vacancy announcements to incorporate marketing techniques such as using clear and enticing language to describe the job or simplifying instructions on how to apply.
  5. Managed recruitment initiatives designed to attract diverse candidates or under-represented groups.
  6. Conducted job analysis from position descriptions or interviews with managers.
  7. Developed crediting plans for rating and ranking applicants.
  8. Developed questionnaires to rate and rank applicants in an automated recruiting and staffing system.
  9. None of the above.


* 12.Select the statement that demonstrates your highest level of experience applying policy, guidance or procedures in support of administrative activities.
  1. I have no experience applying policy, guidance, or procedures in support of administrative activities.
  2. I followed policy, guidance or procedures written in an operational manual. I was able to rely on higher level staff if I had questions.
  3. I interpreted written policy, guidance or procedures on administrative activities to employees and managers with minimal guidance.
  4. When changes occurred, I revised existing policy to include new guidance and forwarded it for higher level approval.
  5. In response to a new directive or management direction, I developed new policy in support of an administrative activity. I prepared this policy with minimal guidance and forwarded it for higher level approval.






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).