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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 05
* 1.GS-5 Choose the answer that best describes your education and/or experience as they relate to the qualification requirements for this position.
  1. I have at least three years of progressive work experience, one year of which is equivalent to the GS-4 level in the Federal service. Examples of this experience may include: responsibility for identifying problems, gathering data, and recognizing solutions; planning and organizing work; and communicating orally and in writing.
  2. I successfully completed a full 4-year course of study leading to a bachelor's degree, in an accredited college or university.
  3. I posses a combination of post high school education and work experience that in combination meet the requirements for this position.
  4. I do not meet any of the requirements as described.


* 2.Indicate your experience communicating orally.
  1. I have given presentations to small groups (20 persons or less).
  2. I have given presentation to large groups (over 20 persons).
  3. I have been a member of a debate team.
  4. I have taught in a classroom setting.
  5. None of the above.


* 3.Choose the answer(s) that best describes your skills preparing written communications to internal or external audiences regarding program or business activities.
  1. I have not performed this job function.
  2. I have used existing templates or form letters/emails to respond to internal and external inquiries.
  3. I have independently developed short memoranda or letters responding to internal or external customer inquiries.
  4. I have developed standard operating procedures on business or program processes for office staff to use.
  5. I have prepared instructional or informational materials directed to external customers.
  6. I have developed business reports or academic papers on topics that were subject to external (customer, professor, etc.) review and use.


* 4.Indicate your knowledge of filing and document organization techniques to maintain and retrieve files.
  1. I have filed documents in an established filing system and quickly retrieved documents when requested.
  2. I have created a filing system for documents and re-organized material for easy retrieval.
  3. I have created and maintained a general office filing system.
  4. I have used an automated database or word processing software to manage file content and cross-reference filing information.
  5. I archived files in accordance with established document retirement and disposition schedules.
  6. I scanned paper files into indexed electronic files.
  7. I do not have this type of experience.


* 5.Which of the following describe your experience providing customer support in person, over the telephone, or through electronic mail regarding a work process?
  1. I served as a customer support representative where I routinely provided customer support in person, over the telephone or through electronic mail.
  2. I kept customers informed of the status of their request for assistance.
  3. I responded to complaints about a work process.
  4. I answered questions from customers during work in retail.
  5. I routinely greet and refer visitors and callers.
  6. I routinely contact customers to obtain information so that I can complete assignments.
  7. I routinely contact and respond to customers to provide non-technical information.
  8. I routinely contact and respond to customers to provide technical information on agency or organizational programs.
  9. I do not have this type of experience.


* 6.Identify the types of contracts and agreements you have administered.
  1. Grants
  2. Cooperative Agreements
  3. Fixed-Price Contracts
  4. Cost Reimbursement Contracts
  5. Time and Material or Labor Hour Contracts
  6. Letter Contracts
  7. None of the above.


* 7.Select the products which you have composed.
  1. Draft policies.
  2. Briefing papers.
  3. Responses to complaints.
  4. Evaluation/negotiation memoranda.
  5. Standard operating guidance/procedure.
  6. Customer correspondence.
  7. Internal how-to guides.
  8. None of the above .


* 8.What experience do you have applying knowledge of research administration rules and regulations required to administer a portfolio or grant and cooperative agreements?
  1. I have successfully completed training in grants, cooperative agreements, and/or contract administration.
  2. I have prepared or reviewed interagency agreements.
  3. I have reviewed or certified grant award packages.
  4. I have been responsible for grants and/or cooperative agreements that required me to independently coordinate actions of multiple parties both within and outside my agency.
  5. I have served as a Warranted Grants Officer.
  6. I do not have experience applying any of the knowledge described above.


Grade: 07
Superior academic achievement is based on any one of the following: 1. Class standing: applicants must be in the upper third of the graduating class in the college, university, or major subdivision (e.g., School of Business Administration), based on completed courses. 2. Grade-point average (GPA): applicants must have either A. Grade-point average of 3.0 or higher out of a possible 4.0 as recorded on their official transcript or as computed based on 4 years of education or as computed based on courses completed during the final 2 years of the curriculum; or B. GPA of 3.5 or higher out of a possible 4.0 based on the average of the rquired courses completed in the major field or the required courses in major field completed during the final 2 years of the curriculum. 3. Class standing: applicants must be elected to membership in one of the national scholastic honor societies.

* 1.GS-7 Choose the answer that best describes your experience and/or education:
  1. I meet the requirements for superior academic achievement as described above.
  2. I possess one full year of graduate-level education.
  3. I possess one year of specialized experience equivalent to the GS-7 level in the Federal service. Examples of such experience include: applying administrative policies, procedures, and regulations in order to analyze data, respond to basic inquiries, and prepare straightforward reports.
  4. I possess a combination of post-high school education and experience that together meet the qualification requirements for this position.
  5. I do not meet any of the basic requirements listed above.


* 2.Indicate your experience communicating orally.
  1. I have given presentations to small groups (20 persons or less).
  2. I have given presentation to large groups (over 20 persons).
  3. I have been a member of a debate team.
  4. I have taught in a classroom setting.
  5. None of the above.


* 3.Choose the answer(s) that best describes your skills preparing written communications to internal or external audiences regarding program or business activities.
  1. I have not performed this job function.
  2. I have used existing templates or form letters/emails to respond to internal and external inquiries.
  3. I have independently developed short memoranda or letters responding to internal or external customer inquiries.
  4. I have developed standard operating procedures on business or program processes for office staff to use.
  5. I have prepared instructional or informational materials directed to external customers.
  6. I have developed business reports or academic papers on topics that were subject to external (customer, professor, etc.) review and use.


* 4.Do you have experience working with OMB Circulars (Cost Principles and Administrative Rules) and related policy guides to fund scientific research and related activities?
  1. Yes
  2. No


* 5.Do you have knowledge and experience working with U.S. Government award regulations and policy guidance such as 2 CFR 215, 2 CFR 220, 2 CFR 230, OMB Circular A-133, 48 CFR Chapter 1, and 48 CFR Chapter 99?
  1. Yes
  2. No


* 6.Identify the types of contracts and agreements you have administered.
  1. Grants
  2. Cooperative Agreements
  3. Fixed-Price Contracts
  4. Cost Reimbursement Contracts
  5. Time and Material or Labor Hour Contracts
  6. Letter Contracts
  7. None of the above.


* 7.Have you participated in contractor or awardee audits, purchasing system reviews, total business system reviews, or other type of compliance assistance activities?
  1. Yes
  2. No


* 8.Have you awarded or administered a grant, cooperative agreement, or contract that includes international partners or requires performance in a foreign country?
  1. Yes
  2. No


* 9.I have conducted post award monitoring site visits at Federal Awardee Institutions.
  1. Yes
  2. No


* 10.Select the products which you have composed.
  1. Draft policies.
  2. Briefing papers.
  3. Responses to complaints.
  4. Evaluation/negotiation memoranda.
  5. Standard operating guidance/procedure.
  6. Customer correspondence.
  7. Internal how-to guides.
  8. None of the above .


* 11.Select the laws and regulations for which you have a working knowledge and that you have routinely and successfully applied at work.
  1. Executive Orders.
  2. Federal Acquisition Regulations.
  3. OMB Circulars.
  4. Grant Proposal Guide.
  5. Administrative Award Manual.
  6. Federal Research Terms and Conditions.
  7. Grant Conditions (GC-1).
  8. None of the above.


* 12.What experience do you have applying knowledge of research administration rules and regulations required to administer a portfolio or grant and cooperative agreements?
  1. I have successfully completed training in grants, cooperative agreements, and/or contract administration.
  2. I have prepared or reviewed interagency agreements.
  3. I have reviewed or certified grant award packages.
  4. I have been responsible for grants and/or cooperative agreements that required me to independently coordinate actions of multiple parties both within and outside my agency.
  5. I have served as a Warranted Grants Officer.
  6. I do not have experience applying any of the knowledge described above.


* 13.Identify from the list below, the policies of which you have expert and authoritative knowledge.
  1. NSF or other Federal agency Grants Policy Manual.
  2. NSF or other Federal agency Grant Proposal Guide.
  3. NSF or other Federal agency Proposal and Award Manual.
  4. NSF or other Federal agency Contracting Manual.
  5. None of the above.


* 14.Have you served on working groups or committees representing your office?
  1. Yes
  2. No


* 15.Do you have experience providing oversight, monitoring, and/or reviewing awardees accounting and financial systems?
  1. Yes
  2. No


Grade: 09
* 1.GS-9 Select the option that best describes your background:
  1. I have completed a master`s or equivalent graduate degree, 2 full years of progressively higher level graduate education leading to such a degree or LL.B., or J.D., if related.
  2. I possess one year of specialized experience equivalent to the GS-7 level in the Federal service. Examples of such experience include: reviewing routine grants and agreements for completeness; obtaining additional information; completing related assignments to develop skills and knowledge in grants management.
  3. I do not meet either of the basic requirements listed above.


* 2.Select the response representing your highest level of experience organizing work that required coordination and follow up with others.
  1. I do not have experience organizing work that required coordination and follow up with others.
  2. I have organized my own priorities to ensure that responses to action items are timely. I organized my work using a day planner or calendar to regularly ensure that documents and action items are completed timely by the responsible party or parties.
  3. I kept actively aware of requests for special action or information and followed up with the appropriate personnel to ensure timely and appropriate response.
  4. I regularly coordinated and collected responses from other work units or team members in response to specific tasks. I summarized responses received and ensured that the supervisor had necessary and relevant background information and materials.
  5. I regularly anticipated upcoming tasks that could result from meetings or electronic mail traffic. I notified the relevant parties or offices that may be tasked with action. I coordinated the receipt of information, followed up to ensure information was received timely, and informed the supervisor of my actions.


* 3.Identify the position(s) listed in your resume in which you carried out this task. If you do not have this experience, type "NA" and proceed.
Maximum length of 250 characters.


* 4.Which of the following answers best represent your experience in oral communication to convey information to others such as program analysts, managers, scientists, or the public?
  1. I have made persuasive oral arguments to other individuals and successfully changed their viewpoints.
  2. I debated with classmates on subjects within my field of study.
  3. I communicated with individuals within my field of study while conducting a research project or preparing an academic report.
  4. I held an official post or was an elected officer for a professional organization, society, or association where I was responsible for communicating with members or external audiences.
  5. I answered questions from students while I was a teaching assistant for a specific undergraduate course.
  6. I presented lectures while I was a teaching assistant for a specific undergraduate course.
  7. I presented an oral defense for a graduate degree program.
  8. I made formal presentations to academic peers and instructors where I answered questions on the results of my research.
  9. I answered questions from customers in non-scientific settings (such as during work in retail).
  10. I represented an organization, club, or committee at a public event, such as a workshop or fundraising event, where I presented information and answered questions.
  11. I do not have this kind of experience.


* 5.Which of the following statements accurately describes your skill in written communication to prepare documents for distribution or provide information about programs?
  1. I have experience composing emails in a professional setting.
  2. I have experience composing memos and other correspondence in a professional setting.
  3. I have reviewed business-related reports or documents of others for accuracy, completeness, and conciseness.
  4. I have reviewed my own non-business-related reports or academic-related papers for accuracy, completeness, and conciseness.
  5. I have reviewed my own business-related reports or technical papers for accuracy, completeness, and conciseness.
  6. With the assistance of others, I have written articles for publication in popular press or academic venues.
  7. I have written articles independently for publication in popular press or academic venues.
  8. None of the above.


* 6.Select the response that reflects your highest level of experience providing customer service.
  1. I have no experience providing customer service.
  2. I have taken training that focused on providing good customer service, but I have not been able to apply my knowledge.
  3. I have worked in retail stores in which I interacted with customers frequently.
  4. I have provided products and services to customers and followed up with them to ensure they were satisfied with their purchase.
  5. I have responded to customer complaints and resolved the issue with the guidance of a supervisor.


* 7.Select the activities in which you have knowledge or experience involving reviewing, analyzing, and recommending improvements or solutions to administrative processes.
  1. Conducted studies or reviews of administrative processes.
  2. Conducted studies or reviews of administrative processes and recommended improvements or solutions.
  3. Conducted literature searches to find and recommend improvements or solutions to administrative processes
  4. Developed and implemented a standard operating procedure that improved a process.
  5. Assessed the impact of a process change and advised management of options and alternatives to the change.
  6. Designed a process change and presented it to the approving official.
  7. None of the above.


* 8.Which of the following analytical activities have you performed?
  1. Performed qualitative or quantitative analysis based on a prescribed methodology (e.g. running standardized reports).
  2. Designed research and evaluation tool(s) (e.g. development of an employee survey, data collection from an existing system, development of focus group questions, etc.).
  3. Developed measurement standards or metrics for an evaluation.
  4. Described findings from a study that you conducted.
  5. Developed recommendations as a result of findings you discovered.
  6. None of the above.


* 9.Indicate the types of software you have used.
  1. Multiple layered spreadsheets, formulas, statistical functions, and writing macros.
  2. Spreadsheets for table-making using simple functions (e.g., addition, subtraction, percent change, averages).
  3. Charts and graphs using spreadsheet software.
  4. I have created pivot tables.
  5. Financial management systems software to analyze data.
  6. Complex database queries to obtain data.
  7. Basic or simple database queries to obtain data.
  8. PowerPoint or other presentation software to create simple, effective, and visually pleasing presentations (e.g. text and clip art).
  9. PowerPoint or other presentation software utilizing advanced functions to create effective and visually pleasing presentations (e.g., embedded spreadsheets, flying text, audio and/or video clips).
  10. Dreamweaver or another web development tool.
  11. InDesign or another desktop publishing software.
  12. Project management software to track budget and milestones.
  13. None of the above.


* 10.Do you have experience working with OMB Circulars (Cost Principles and Administrative Rules) and related policy guides to fund scientific research and related activities?
  1. Yes
  2. No


* 11.Do you have knowledge and experience working with U.S. Government award regulations and policy guidance such as 2 CFR 215, 2 CFR 220, 2 CFR 230, OMB Circular A-133, 48 CFR Chapter 1, and 48 CFR Chapter 99?
  1. Yes
  2. No


* 12.Identify the types of contracts and agreements you have administered.
  1. Grants
  2. Cooperative Agreements
  3. Fixed-Price Contracts
  4. Cost Reimbursement Contracts
  5. Time and Material or Labor Hour Contracts
  6. Letter Contracts
  7. None of the above.


* 13.Have you participated in contractor or awardee audits, purchasing system reviews, total business system reviews, or other type of compliance assistance activities?
  1. Yes
  2. No


* 14.Have you awarded or administered a grant, cooperative agreement, or contract that includes international partners or requires performance in a foreign country?
  1. Yes
  2. No


* 15.I have conducted post award monitoring site visits at Federal Awardee Institutions.
  1. Yes
  2. No


* 16.Select the products which you have composed.
  1. Draft policies.
  2. Briefing papers.
  3. Responses to complaints.
  4. Evaluation/negotiation memoranda.
  5. Standard operating guidance/procedure.
  6. Customer correspondence.
  7. Internal how-to guides.
  8. None of the above .


* 17.Select the laws and regulations for which you have a working knowledge and that you have routinely and successfully applied at work.
  1. Executive Orders.
  2. Federal Acquisition Regulations.
  3. OMB Circulars.
  4. Grant Proposal Guide.
  5. Administrative Award Manual.
  6. Federal Research Terms and Conditions.
  7. Grant Conditions (GC-1).
  8. None of the above.


* 18.What experience do you have applying knowledge of research administration rules and regulations required to administer a portfolio or grant and cooperative agreements?
  1. I have successfully completed training in grants, cooperative agreements, and/or contract administration.
  2. I have prepared or reviewed interagency agreements.
  3. I have reviewed or certified grant award packages.
  4. I have been responsible for grants and/or cooperative agreements that required me to independently coordinate actions of multiple parties both within and outside my agency.
  5. I have served as a Warranted Grants Officer.
  6. I do not have experience applying any of the knowledge described above.


* 19.Identify from the list below, the policies of which you have expert and authoritative knowledge.
  1. NSF or other Federal agency Grants Policy Manual.
  2. NSF or other Federal agency Grant Proposal Guide.
  3. NSF or other Federal agency Proposal and Award Manual.
  4. NSF or other Federal agency Contracting Manual.
  5. None of the above.


* 20.Have you served on working groups or committees representing your office?
  1. Yes
  2. No


* 21.Do you have experience providing oversight, monitoring, and/or reviewing awardees accounting and financial systems?
  1. Yes
  2. No


Grade: All Grades
* 1.I am enrolled at least half-time in an accredited college or university for the upcoming school semester (e.g. based on your school`s definition of half-time status), or am a full-time high-school student. Your proof of enrollment will be used to verify this information.
  1. Yes
  2. No


* 2.Are you currently maintaining a grade point average of at least 2.5, on a 4.0 scale as defined by your academic institution? Your transcript will be used to verify this information.
  1. Yes
  2. No


* 3.I am currently working toward a degree in the following field:
  1. Biological Sciences
  2. Computer Science
  3. Engineering
  4. Behavioral or Social Sciences
  5. Geosciences
  6. Mathematics or Statistics
  7. Physical Sciences
  8. Education
  9. Public Policy, Public Administration, or Political Science
  10. Business, Finance, Accounting, or Economics
  11. Law
  12. Other

        BRANCHED: * 1.If you choose "Other", please write the degree you are currently working towards.

       Maximum length of 250 characters.
  13. None of the above.


* 4.Select the statement(s) which best describe your experience providing customer service to internal and/or external customers.
  1. I have experience providing service to internal customers within my organization/agency.
  2. I have experience providing service to external customers outside my organization/agency.
  3. I have experience providing service to research institutions.
  4. None of the above.


* 5.Select the response that best reflects your ability to communicate information orally to diverse groups of people including high level officials.
  1. I have not presented information orally to diverse groups of people including high level officials.
  2. I have orally presented information on the job to supervisors, co-workers, and other diverse groups including high level officials. I am proficient at this job function.
  3. I have been acknowledged for my ability to orally communicate technical and non-technical information to a variety of persons, including high-level officials. My oral communication skills are considered to be of superior quality.






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).