Skip Navigation

Vacancy Questions Preview

Vacancy Questions Preview

Grade: 12
* 1.GS-12 Choose the answer that best describes your experience:
  1. I possess 1 year of specialized experience at least equivalent to GS-11 level including supervising support staff, considering organizational needs, training/development, and position management in recruiting; eliminating/enhancing administrative systems to meet needs; reviewing and consolidating budget estimates; preparing budget justifications; analyzing and forecasting needs; and preparing space layouts & assessing space utilization.
  2. I do not meet the requirement described above.


Grade: All Grades
* 1.Which of the following communication activities have you performed? Be prepared to provide specific examples of your experience if you are called for an interview.
  1. Explained administrative or technical matters to customers or internal audiences.
  2. Orally justified your findings or recommendations to a senior management official.
  3. Provided a written report outlining findings or recommendations.
  4. Facilitated group discussions.
  5. Served as single point of contact (POC) for an organization, department, or division in administrative or technical matters.
  6. Served as key liaison between multiple divisions, program offices, or teams.
  7. None of the above.


* 2.Which of the following activities have you completed to manage multiple organizational resources? Be prepared to provide specific examples of your experience if you are called for an interview.
  1. I have anticipated and forecasted future short and long-term resource needs.
  2. I have defended resource allocation decisions to senior management and briefed others on resource priorities.
  3. I have coordinated with others (e.g. key stakeholders, organizational staff) to identify the appropriate amount and type of resources needed to meet needs.
  4. I have managed recurring organizational resource needs and generated status reports.
  5. I have used management tools that already exist to determine short-term resource needs.
  6. None of the above.


* 3.Which of the following activities have you completed to manage the performance of an individual or group? Be prepared to provide specific examples of your experience if you are called for an interview.
  1. I have participated in the recruitment of staff for a team or organizational unit (e.g. established hiring criteria).
  2. I have participated in the selection of staff for a team or organizational unit (e.g. reviewed applications, conducted candidate interviews, etc.).
  3. I have served as a formal coach or mentor to a team member.
  4. I have managed the performance of an individual by overseeing work activities and providing feedback as appropriate.
  5. I have addressed performance issues by leading discussions with staff and determining the appropriate course(s) of action.
  6. I have not had experience managing the performance of an individual or group.


* 4.Which of the following activities have you completed to manage the workload of a team and/or organizational unit? Be prepared to provide specific examples of your experience if you are called for an interview.
  1. I have managed the portfolio of workload for a team or organizational unit.
  2. I have monitored the workload of multiple individuals by examining the appropriate organizational metrics (e.g. staff utilization).
  3. I have anticipated and forecasted the staffing needs of a team or organizational unit.
  4. I have justified future staffing needs to senior management officials.
  5. I have allocated the workload of a team or organizational unit.
  6. I have not performed this job function.


* 5.Select the statement that most closely represents your experience participating in the development of long-range plans for organizational staffing and personnel requirements (e.g., FTE allocation).
  1. I have conducted staffing analyses using workload data and current technology assessments to determine present and future personnel requirements.
  2. I have provided assistance to management in collecting data on workload and current technology assessment.
  3. I have provided data on current workload and technology assessments to management.
  4. I have very limited or no experience in this area.


* 6.Select the responses that describe your experience overseeing human resources activities for an organization.
  1. I have assessed the needs of my workforce and implemented recruitment and training strategies to account for any deficiencies.
  2. I have experience in independently hiring and dismissing employees.
  3. I have conducted training sessions designed to improve knowledge and skills of employees.
  4. Based on instruction from my supervisor, I have recruited and selected employees to fulfill staffing needs.
  5. I have coordinated with others to identify weaknesses in my workforce (e.g., skill and knowledge deficiencies, lack of resources) and developed action plans to minimize weaknesses.
  6. I have developed performance plans and position descriptions.
  7. I have advised management officials on Human Resource policies and procedures.
  8. I have monitored performance plans and appraisals by ensuring that all staff were given progress reviews at the appropriate time and that appraisals were done in a timely manner.
  9. I have made recommendations to management officials on performance awards and/or incentive awards for staff.
  10. I have made recommendations to management officials on training for staff.
  11. I do not have this kind of experience.


* 7.Select the response that represents your highest level of experience organizing action items that required coordination and follow up with others.
  1. I do not have experience organizing action items that required coordination and follow up with others.
  2. I organized my own priorities to ensure that responses to action items are timely.
  3. I organized action items using an automated tracking system to regularly ensure that documents and action items are completed timely by the responsible party or parties.
  4. I kept actively aware of requests for special action or information and followed up with responsible personnel to ensure timely and appropriate response.
  5. I regularly coordinated and collected responses from other offices in response to action items. I summarized responses received and ensured that the supervisor had necessary and relevant background information and materials.
  6. I regularly anticipated action items that could result from meetings or email traffic. I notified the relevant parties or offices that may be tasked with action. I coordinated the receipt of information, followed up to ensure information was received timely, and informed the supervisor of my actions.


* 8.Select the response that describes your highest level of experience analyzing operational problems or issues (e.g. bottlenecks, conflicts) and recommending solutions.
  1. I recommended and implemented a solution that permanently resolved the systemic operational problem or issue.
  2. I have successfully implemented solutions that I recommended to resolve systemic operational problems or issues.
  3. I have recommended solutions to systemic operational problems or issues.
  4. I have identified and gathered information around an operational problem or issue.
  5. I have not performed this job function in my work assignments.


* 9.I have worked with a team made up of members outside of my immediate work unit.
  1. Yes
  2. No


* 10.Identify the position(s) in your resume in which you performed the above activity/activities; and/or gained the relevant experience.
Maximum length of 250 characters.


* 11.Identify the program or functional areas you have managed or supervised?
  1. Conference Facilities (Meetings and Events)
  2. Video Conferencing
  3. Travel Services
  4. Library Services
  5. Information Technology
  6. Other Services
  7. None of the above.


* 12.Select the response that describes your experience managing an organization's budget.
  1. I participated in the development of my office's annual administrative budget.
  2. I independently developed budget plans for meetings, conferences, or workshops.
  3. I committed and/or obligated funds using a financial or accounting system on behalf of my office.
  4. I performed cost benefit and/or economic evaluations of current and projected requirements to justify requests for funds.
  5. I monitored and reported on program and expenditures for my office.
  6. I monitored the use of budgeted funds and reallocated funds to ensure that no categories were overspent.
  7. I transferred funds between accounts using a financial or accounting system.
  8. I tracked program funds and initiated transfer of funds from central accounts based on program area need.
  9. I do not have this type of experience.






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).