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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 07
* 1.GS-7 Choose the answer that best describes your experience and/or education related to the qualification requirements for this position.
  1. I have at least one year of specialized experience equivalent to the GS-5 in the Federal service. Examples of specialized experience may include: gathering, extracting, reviewing and consolidating data in the formulation of reports; assisting senior analysts in the preparation of program reports; performing research of laws and regulations; and participating as a team member to complete special projects.
  2. I possess 1 full year of graduate level education.
  3. Superior Academic Achievement - I meet 1 of the following: In the upper one-third of my graduating class; OR a GPA of 3.0 or higher out of 4.0 as recorded on my official transcript, or based on courses completed during my final 2 years.
  4. I possess a combination of post high school education and experience that combined meet the qualification requirements for this position.
  5. I do not meet the requirement(s) as described above.


* 2.GS-7 Identify the position(s) in your resume in which you performed the above activity/activities; and/or gained the relevant experience.
Maximum length of 250 characters.


* 3.Please choose each analytical and evaluative method and technique you have used to analyze program issues and/or problems concerning the efficiency and effectiveness of program operations:
  1. Information collection
  2. Information analysis
  3. Writing
  4. Editing
  5. Spreadsheets
  6. Abstracting
  7. Information dissemination
  8. None of the above.


* 4.Identify the position(s) in your resume in which you performed the above activity/activities; and/or gained the relevant experience.
Maximum length of 250 characters.


* 5.From the list below, select all software applications at which you are proficient and that you use in accomplishing daily office functions.
  1. Microsoft Word or equivalent
  2. Microsoft Power Point or equivalent
  3. Email ( Exchange, Outlook, etc.)
  4. Microsoft Excel or equivalent
  5. Microsoft Project or equivalent
  6. Microsoft Access or equivalent
  7. None of the above.


* 6.I have experience developing the following types of documents using software programs.
  1. Narrative reports
  2. Memoranda
  3. Tables
  4. Statistical information
  5. Technical reports
  6. Correspondence
  7. Procedural orders and instructions
  8. Data Bases
  9. None of the above.


* 7.Select the statement that best describes your experience working on teams to manage or implement projects:
  1. I have not worked on teams to manage or implement projects.
  2. I have participated on teams to manage or implement projects.
  3. I have led teams to manage or implement projects.


* 8.Identify the position(s) in your resume in which you performed the above activity/activities; and/or gained the relevant experience.
Maximum length of 250 characters.


* 9.I have experience performing the following project management steps.
  1. I have not performed project management.
  2. I have defined projects.
  3. I have conducted project planning.
  4. I have defined a project work breakdown structure.
  5. I have analyzed risk and developed a mitigation strategy.
  6. I have identified resource requirements and developed cost estimates.
  7. I have developed and managed budgets.
  8. I have developed a communication plan.
  9. I have performed time and status management and reporting.
  10. I have closed a project.
  11. I have conducted a post-implementation review (lessons learned).
  12. None of the above.


* 10.Evaluate administrative processes using analytical techniques to recommend solutions.
  1. I have conducted studies or reviews of administrative processes.
  2. I have conducted studies or reviews of administrative processes and recommended solutions.
  3. I have conducted literature searches to find and recommend solutions for an administrative process.
  4. I have developed and implemented standard operating procedures that improved a process.
  5. I have determined the impact of a process change and advised management officials of the options and alternatives to dealing with the process change.
  6. I designed a process change and presented it to management officials.
  7. I have calculated the operational risks of a new process and presented it to management officials.
  8. I have evaluated administrative processes using analytical techniques but have not yet used that analysis to make any recommendations.
  9. I have analyzed administrative processes using analytical techniques not listed here and recommended new solutions.
  10. I have not analyzed processes using analytical techniques.


* 11.Identify the position(s) in your resume in which you performed the above activity/activities; and/or gained the relevant experience.
Maximum length of 250 characters.


Grade: 09
GS-9 The following narrative defines experience you may have that is directly-related to this job. To meet the one year requirement of directly-related experience, the following work examples or highly similar work experience would be regular and recurring components of your job function(s) that occupy a significant portion of your time. The following are work examples of directly related experience that show you meet the qualifications of the job: 1. Using quantitative and qualitative analytical techniques to evaluate the effectiveness of administrative procedures and providing advice to management. 2. Conducting analysis of financial matters to determine resources required. 3. Using various data management systems to apply analytical techniques to identify patterns and trends, and to track and monitor analytical activities. 4. Assisting in the performance of management studies to evaluate program success and to offer recommendations for improvement.

* 1.GS-9 Choose the answer that best describes your experience and/or education related to the qualification requirements for this position.
  1. I have at least one year of specialized experience equivalent to the GS-7 level in the Federal service as described above.
  2. I possess a Master's or equivalent graduate degree.
  3. I possess 2 full years of progressively higher level graduate education leading to a Master`s or equivalent graduate degree.
  4. I possess a combination of post high school education and experience that combined meet the qualification requirements for this position.
  5. I do not meet the requirement(s) as described above.


* 2.GS-9 Identify the position(s) in your resume in which you performed the above activity/activities; and/or gained the relevant experience.
Maximum length of 250 characters.


* 3.Please choose each analytical and evaluative method and technique you have used to analyze program issues and/or problems concerning the efficiency and effectiveness of program operations:
  1. Information collection
  2. Information analysis
  3. Writing
  4. Editing
  5. Spreadsheets
  6. Abstracting
  7. Information dissemination
  8. None of the above.


* 4.Identify the position(s) in your resume in which you performed the above activity/activities; and/or gained the relevant experience.
Maximum length of 250 characters.


* 5.From the list below, select all software applications at which you are proficient and that you use in accomplishing daily office functions.
  1. Microsoft Word or equivalent
  2. Microsoft Power Point or equivalent
  3. Email ( Exchange, Outlook, etc.)
  4. Microsoft Excel or equivalent
  5. Microsoft Project or equivalent
  6. Microsoft Access or equivalent
  7. None of the above.


* 6.I have experience developing the following types of documents using software programs.
  1. Narrative reports
  2. Memoranda
  3. Tables
  4. Statistical information
  5. Technical reports
  6. Correspondence
  7. Procedural orders and instructions
  8. Data Bases
  9. None of the above.


* 7.Select the statement that best describes your experience working on teams to manage or implement projects:
  1. I have not worked on teams to manage or implement projects.
  2. I have participated on teams to manage or implement projects.
  3. I have led teams to manage or implement projects.


* 8.Identify the position(s) in your resume in which you performed the above activity/activities; and/or gained the relevant experience.
Maximum length of 250 characters.


* 9.I have experience performing the following project management steps.
  1. I have not performed project management.
  2. I have defined projects.
  3. I have conducted project planning.
  4. I have defined a project work breakdown structure.
  5. I have analyzed risk and developed a mitigation strategy.
  6. I have identified resource requirements and developed cost estimates.
  7. I have developed and managed budgets.
  8. I have developed a communication plan.
  9. I have performed time and status management and reporting.
  10. I have closed a project.
  11. I have conducted a post-implementation review (lessons learned).
  12. None of the above.


* 10.Select the response that represents your highest level of experience organizing action-oriented tasks that required planning, coordination, and follow up with others.
  1. I do not have experience organizing tasks that required planning, coordination, and follow up with others.
  2. I have organized my own priorities to ensure that responses to action-oriented tasks are timely.
  3. I organized action-oriented tasks using an automated tracking system to regularly ensure that documents and action items are completed timely by the responsible party or parties.
  4. I have kept actively aware of requests for action or information and followed up with the responsible individuals to ensure timely and appropriate response.
  5. I have coordinated specific events, such as workshops, conferences, meetings, or student teaching assignments, where I was responsible for logistical arrangements (e.g., refreshments, visual aids, lesson plans, location, or materials).
  6. I have regularly coordinated and collected responses from other offices, organizations, or individuals in response to action-oriented tasks. I summarized responses received and ensured that the supervisor or higher level official had necessary and relevant background information and materials.


* 11.Evaluate administrative processes using analytical techniques to recommend solutions.
  1. I have conducted studies or reviews of administrative processes.
  2. I have conducted studies or reviews of administrative processes and recommended solutions.
  3. I have conducted literature searches to find and recommend solutions for an administrative process.
  4. I have developed and implemented standard operating procedures that improved a process.
  5. I have determined the impact of a process change and advised management officials of the options and alternatives to dealing with the process change.
  6. I designed a process change and presented it to management officials.
  7. I have calculated the operational risks of a new process and presented it to management officials.
  8. I have evaluated administrative processes using analytical techniques but have not yet used that analysis to make any recommendations.
  9. I have analyzed administrative processes using analytical techniques not listed here and recommended new solutions.
  10. I have not analyzed processes using analytical techniques.


* 12.Identify the position(s) in your resume in which you performed the above activity/activities; and/or gained the relevant experience.
Maximum length of 250 characters.


Grade: 11
GS-11 The following narrative defines experience you may have that is directly-related to this job. To meet the one year requirement of directly-related experience, the following work examples or highly similar work experience would be regular and recurring components of your job function(s) that occupy a significant portion of your time. The following are work examples of directly related experience that show you meet the qualifications of the job: 1. Using quantitative and qualitative analytical techniques to evaluate the effectiveness of administrative procedures; and as appropriate, recommending changes to meet short and long-term strategic plans and objectives of the organizations. 2. Engaging in on-going analysis of financial matters to determine resources required and ensuring that regulations concerning financial management are adhered to. 3. Applying various analytical techniques to data management systems in order to identify patterns and trends; and developing tracking and reporting systems to monitor analytical activities. 4. Performing management studies to evaluate and measure the progress and success of projects assigned and to identify and recommend ways to improve the effectiveness and efficiency of programs and activities.

* 1.GS-11 Choose the answer that best describes your experience and/or education related to the qualification requirements for this position.
  1. I have at least one year of specialized experience equivalent to the GS-9 level in the Federal service as described above.
  2. I possess a Ph.D. or equivalent doctoral degree.
  3. I possess 3 full years of progressively higher level graduate education leading to a Ph.D. or equivalent doctoral degree.
  4. I possess a combination of post high school education and experience that combined meet the qualification requirements for this position.
  5. I do not meet the requirement(s) as described above.


* 2.GS-11 Identify the position(s) in your resume in which you performed the above activity/activities; and/or gained the relevant experience.
Maximum length of 250 characters.


* 3.Please choose each analytical and evaluative method and technique you have used to analyze program issues and/or problems concerning the efficiency and effectiveness of program operations:
  1. Information collection
  2. Information analysis
  3. Writing
  4. Editing
  5. Spreadsheets
  6. Abstracting
  7. Information dissemination
  8. None of the above.


* 4.Identify the position(s) in your resume in which you performed the above activity/activities; and/or gained the relevant experience.
Maximum length of 250 characters.


* 5.From the list below, select all software applications at which you are proficient and that you use in accomplishing daily office functions.
  1. Microsoft Word or equivalent
  2. Microsoft Power Point or equivalent
  3. Email ( Exchange, Outlook, etc.)
  4. Microsoft Excel or equivalent
  5. Microsoft Project or equivalent
  6. Microsoft Access or equivalent
  7. None of the above.


* 6.I have experience developing the following types of documents using software programs.
  1. Narrative reports
  2. Memoranda
  3. Tables
  4. Statistical information
  5. Technical reports
  6. Correspondence
  7. Procedural orders and instructions
  8. Data Bases
  9. None of the above.


* 7.Select the statement that best describes your experience working on teams to manage or implement projects:
  1. I have not worked on teams to manage or implement projects.
  2. I have participated on teams to manage or implement projects.
  3. I have led teams to manage or implement projects.


* 8.Identify the position(s) in your resume in which you performed the above activity/activities; and/or gained the relevant experience.
Maximum length of 250 characters.


* 9.I have experience performing the following project management steps.
  1. I have not performed project management.
  2. I have defined projects.
  3. I have conducted project planning.
  4. I have defined a project work breakdown structure.
  5. I have analyzed risk and developed a mitigation strategy.
  6. I have identified resource requirements and developed cost estimates.
  7. I have developed and managed budgets.
  8. I have developed a communication plan.
  9. I have performed time and status management and reporting.
  10. I have closed a project.
  11. I have conducted a post-implementation review (lessons learned).
  12. None of the above.


* 10.Select the response that represents your highest level of experience organizing action-oriented tasks that required planning, coordination, and follow up with others.
  1. I do not have experience organizing tasks that required planning, coordination, and follow up with others.
  2. I have organized my own priorities to ensure that responses to action-oriented tasks are timely.
  3. I organized action-oriented tasks using an automated tracking system to regularly ensure that documents and action items are completed timely by the responsible party or parties.
  4. I have kept actively aware of requests for action or information and followed up with the responsible individuals to ensure timely and appropriate response.
  5. I have coordinated specific events, such as workshops, conferences, meetings, or student teaching assignments, where I was responsible for logistical arrangements (e.g., refreshments, visual aids, lesson plans, location, or materials).
  6. I have regularly coordinated and collected responses from other offices, organizations, or individuals in response to action-oriented tasks. I summarized responses received and ensured that the supervisor or higher level official had necessary and relevant background information and materials.


* 11.Evaluate administrative processes using analytical techniques to recommend solutions.
  1. I have conducted studies or reviews of administrative processes.
  2. I have conducted studies or reviews of administrative processes and recommended solutions.
  3. I have conducted literature searches to find and recommend solutions for an administrative process.
  4. I have developed and implemented standard operating procedures that improved a process.
  5. I have determined the impact of a process change and advised management officials of the options and alternatives to dealing with the process change.
  6. I designed a process change and presented it to management officials.
  7. I have calculated the operational risks of a new process and presented it to management officials.
  8. I have evaluated administrative processes using analytical techniques but have not yet used that analysis to make any recommendations.
  9. I have analyzed administrative processes using analytical techniques not listed here and recommended new solutions.
  10. I have not analyzed processes using analytical techniques.


* 12.Identify the position(s) in your resume in which you performed the above activity/activities; and/or gained the relevant experience.
Maximum length of 250 characters.


* 13.Choose the analytical and evaluative method and technique(s) you have used to analyze program issues and/or problems concerning the efficiency and effectiveness of program operations:
  1. Information collection
  2. Information analysis
  3. Writing
  4. Editing
  5. Data mining
  6. Spreadsheets
  7. Abstracting
  8. Information dissemination
  9. None of the above.


* 14.Analyze data using qualitative or quantitative methods to assess program activities and accomplishments.
  1. I have cross-tabulated data on program activities or accomplishments to display information in a table or matrix.
  2. I have calculated percentages, means, modes or standard deviations to analyze program activities or accomplishments.
  3. I have coded and categorized remarks from focus groups, meetings, or interviews on program activities or accomplishments.
  4. I have analyzed survey results on program activities or accomplishments.
  5. I have created reports that compare data sets relating to program activities or accomplishments.
  6. I have conducted regression or correlation analysis of variables related to program activities or accomplishments.
  7. I have written reports describing program activities or accomplishments.
  8. I have analyzed data using qualitative or quantitative methods not listed here to assess program activities or accomplishments.
  9. I have not analyzed data using these kinds of methods to assess program activities or accomplishments.


* 15.Manage information using automated systems and computer software to build program support and evaluate program activities.
  1. I have created databases that support or evaluate program activities.
  2. I have generated numerous reports from databases used to support or evaluate program activities.
  3. I have created queries within databases that support or evaluate program activities.
  4. I have created spreadsheets that support or evaluate program activities.
  5. I have used statistical software such as SPSS (Statistical Package for the Social Sciences) or SAS (Statistical Analytical Software) to evaluate program activities.
  6. I used word processing software to prepare documents that build program support or evaluate program activities.
  7. I have produced charts or graphs that were used to build program support or evaluate program activities.
  8. I have assembled data from specialized management information systems and supplemented it with other data to build program support or evaluate program activities.
  9. I have used automated systems or computer software to support other kinds of program or administrative activities.
  10. I have not used automated systems or computer software to build program support or evaluate program activities.


* 16.Select the response that best describes your highest level of experience allocating resources within the organization.
  1. I do not have experience allocating resources within the organization.
  2. I have allocated resources to the appropriate areas upon request from my supervisor.
  3. I have independently responded to requests from employees in need of additional resources and assigned them accordingly.
  4. I have requested information from employees regarding current resources and the need for resources in the future. I then allocated resources based on relative need.
  5. I have independently run queries to monitor the progress of projects and anticipated any financial or resource issues.


* 17.Identify the position(s) in your resume in which you performed the above activity/activities; and/or gained the relevant experience.
Maximum length of 250 characters.


* 18.Select the response that describes your highest level of experience analyzing operational problems or issues (e.g. bottlenecks, conflicts) and recommending solutions.
  1. I recommended and implemented a solution that permanently resolved the systemic operational problem or issue.
  2. I have successfully implemented solutions that I recommended to resolve systemic operational problems or issues.
  3. I have recommended solutions to systemic operational problems or issues.
  4. I have identified and gathered information around an operational problem or issue.
  5. I have not performed this job function in my work assignments.






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).