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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 13
* 1.GS-13 Choose the answer that best describes your experience.
  1. I have one year of specialized experience equivalent to the GS-12 level in the Federal service. Examples of specialized experience include, planning work to be accomplished by team members, setting and adjusting short-term priorities and preparing schedules for completion of work; identifying developmental and training needs of employees; developing performance standards; working with managers to ensure that program and agency objectives are being met; projecting administrative support staff resource needs; providing input and insight into the development and implementation of new policies and procedures that affect an organization’s programs and processes.
  2. I do not possess the experience described above.


* 2.As a first line supervisor or higher, I have effectively performed the following duties related to human resource management. Check all that apply and be prepared to provide specific examples of your experience if you are called for an interview.
  1. Set work priorities and adjusted workflow among staff to accomplish work objectives.
  2. Prepared meaningful, measurable performance objectives, and standards for staff.
  3. Prepared annual performance appraisals and conducted appraisal sessions with staff.
  4. Made selections for key subordinate positions.
  5. Determined office and individual training/development needs and determined means to address those needs.
  6. Coached and provided guidance to employees on individual and career development.
  7. Rewarded employees for work accomplishments.
  8. Counseled and/or took action against employees concerning performance or conduct concerns.
  9. None of the above.


* 3.I have effectively performed the following duties regarding operations management and oversight. Check all that apply and be prepared to provide specific examples of your experience if you are called for an interview.
  1. Developed an annual operating budget for the organization and effectively spent funds to meet mission objectives.
  2. Developed and implemented management control procedures to ensure effective and efficient use of financial and personnel resources.
  3. Evaluated existing administrative processes and reengineered/streamlined processes based on review of results.
  4. Provided overall administrative and business management coordination of a project team.
  5. Formulated short and long term goals and priorities for functional areas.
  6. None of the above.


* 4.I have researched and gathered information from a variety of technical and regulatory materials to prepare the following types of documents. Check all that apply and be prepared to provide specific examples if you are called for an interview.
  1. Strategic plans.
  2. Technical reports.
  3. Alternatives analyses.
  4. Cost/benefit analyses.
  5. Statements of work.
  6. Business process and procedure guides.
  7. Federal budget documents.
  8. Policies to implement laws, regulations, precedents, and practices.
  9. None of the above.


* 5.Choose the statement that best describes the type of teams you have led that addressed budget, planning, or business process issues.
  1. Routinely led uniform teams with people of similar skills, technical competencies, disciplines, and level in the organization.
  2. Routinely led diverse teams where persons of different backgrounds, technical competencies, disciplines, and levels within the organization came together.
  3. Intermittently led teams when required to develop strategic plans or resolve problems of broad impact, but typically executed complex assignments on personal responsibility.
  4. I do not have any experience leading teams.


* 6.Select the statement that demonstrates your highest level of experience applying policy, guidance, or procedures in support of administrative activities.
  1. I have no experience applying policy, guidance, or procedures in support of administrative activities.
  2. I followed policy, guidance or procedures written in an operational manual. I was able to rely on higher level staff if I had questions. I interpreted written policy, guidance, or procedures on administrative activities to employees and managers with minimal guidance.
  3. When changes occurred, I revised existing policy to include new guidance and forwarded it for higher level approval.
  4. In response to a new directive or management direction, I developed new policy in support of an administrative activity. I prepared this policy with minimal guidance and forwarded it for higher level approval.


* 7.Evaluate your experience recommending process improvements based on your understanding of administrative rules, methods, and procedures.
  1. I do not have experience recommending process improvements related to administrative rules, methods, and procedures.
  2. I have provided input to higher-level administrative personnel on how to improve administrative processes in the areas that directly affect my work.
  3. I have provided input to higher-level personnel on how to improve administrative processes throughout an organization.
  4. I have been responsible for overseeing the administrative processes of an organization and establishing changes based on my observations.


* 8.Select the response that best describes your highest level of experience allocating resources within the organization.
  1. I do not have experience allocating resources within the organization.
  2. I have allocated resources to the appropriate areas upon request from my supervisor.
  3. I have independently responded to requests from employees in need of additional resources and assigned them accordingly.
  4. I have requested information from employees regarding current resources and the need for resources in the future. I then allocated resources based on relative need.
  5. I have independently executed queries to monitor the progress of projects and anticipated any financial or resource issues.


* 9.Identify the positions listed in your resume in which you performed the tasks selected in the previous question. If you do not have this experience, type "NA" and proceed.
Maximum length of 250 characters.


* 10.I have experience performing the following duties as related to an organizational budget:
  1. Forecasting the budgetary needs of an office.
  2. Developing an office budget.
  3. Monitoring and managing an office budget.
  4. Certifying and obligating funds.
  5. Tracking expenditures.
  6. Authorizing travel.
  7. Managing small contracts.
  8. Analyzing and resolving complex and unusual budgetary operational issues.
  9. Authorizing the purchase of new supplies and equipment.
  10. I do not have this type of experience.


* 11.I have experience developing a programmatic budget operating plan based on previous year commitments, approved program activities, and my knowledge of the needs of the office.
  1. Yes
  2. No


Grade: 14
* 1.GS-14 Choose the answer that best describes your experience.
  1. I have at least one year of specialized experience equivalent to the GS-13 level in the Federal service. Examples of specialized experience include: providing technical and administrative direction and supervision to a team of employees; developing, formulating, executing, and monitoring the office budget; coordinating complex projects, analytical studies, and reviews to evaluate effectiveness and efficiency of program operations, procedures, policies, and/or business systems; and providing advice and guidance on administrative issues related to the management and control of resources or funds.
  2. I do not possess the experience described above.


* 2.As a first line supervisor or higher, I have effectively performed the following duties related to human resource management. Check all that apply and be prepared to provide specific examples of your experience if you are called for an interview.
  1. Set work priorities and adjusted workflow among staff to accomplish work objectives.
  2. Prepared meaningful, measurable performance objectives, and standards for staff.
  3. Prepared annual performance appraisals and conducted appraisal sessions with staff.
  4. Made selections for key subordinate positions.
  5. Determined office and individual training/development needs and determined means to address those needs.
  6. Coached and provided guidance to employees on individual and career development.
  7. Rewarded employees for work accomplishments.
  8. Counseled and/or took action against employees concerning performance or conduct concerns.
  9. None of the above.


* 3.I have effectively performed the following duties regarding operations management and oversight. Check all that apply and be prepared to provide specific examples of your experience if you are called for an interview.
  1. Developed an annual operating budget for the organization and effectively spent funds to meet mission objectives.
  2. Developed and implemented management control procedures to ensure effective and efficient use of financial and personnel resources.
  3. Evaluated existing administrative processes and reengineered/streamlined processes based on review of results.
  4. Provided overall administrative and business management coordination of a project team.
  5. Formulated short and long term goals and priorities for functional areas.
  6. None of the above.


* 4.I have researched and gathered information from a variety of technical and regulatory materials to prepare the following types of documents. Check all that apply and be prepared to provide specific examples if you are called for an interview.
  1. Strategic plans.
  2. Technical reports.
  3. Alternatives analyses.
  4. Cost/benefit analyses.
  5. Statements of work.
  6. Business process and procedure guides.
  7. Federal budget documents.
  8. Policies to implement laws, regulations, precedents, and practices.
  9. None of the above.


* 5.Choose the statement that best describes the type of teams you have led that addressed budget, planning, or business process issues.
  1. Routinely led uniform teams with people of similar skills, technical competencies, disciplines, and level in the organization.
  2. Routinely led diverse teams where persons of different backgrounds, technical competencies, disciplines, and levels within the organization came together.
  3. Intermittently led teams when required to develop strategic plans or resolve problems of broad impact, but typically executed complex assignments on personal responsibility.
  4. I do not have any experience leading teams.


* 6.Select the statement that demonstrates your highest level of experience applying policy, guidance, or procedures in support of administrative activities.
  1. I have no experience applying policy, guidance, or procedures in support of administrative activities.
  2. I followed policy, guidance or procedures written in an operational manual. I was able to rely on higher level staff if I had questions. I interpreted written policy, guidance, or procedures on administrative activities to employees and managers with minimal guidance.
  3. When changes occurred, I revised existing policy to include new guidance and forwarded it for higher level approval.
  4. In response to a new directive or management direction, I developed new policy in support of an administrative activity. I prepared this policy with minimal guidance and forwarded it for higher level approval.


* 7.Evaluate your experience recommending process improvements based on your understanding of administrative rules, methods, and procedures.
  1. I do not have experience recommending process improvements related to administrative rules, methods, and procedures.
  2. I have provided input to higher-level administrative personnel on how to improve administrative processes in the areas that directly affect my work.
  3. I have provided input to higher-level personnel on how to improve administrative processes throughout an organization.
  4. I have been responsible for overseeing the administrative processes of an organization and establishing changes based on my observations.


* 8.Select the response that best describes your highest level of experience allocating resources within the organization.
  1. I do not have experience allocating resources within the organization.
  2. I have allocated resources to the appropriate areas upon request from my supervisor.
  3. I have independently responded to requests from employees in need of additional resources and assigned them accordingly.
  4. I have requested information from employees regarding current resources and the need for resources in the future. I then allocated resources based on relative need.
  5. I have independently executed queries to monitor the progress of projects and anticipated any financial or resource issues.


* 9.Identify the positions listed in your resume in which you performed the tasks selected in the previous question. If you do not have this experience, type "NA" and proceed.
Maximum length of 250 characters.


* 10.I have experience performing the following duties as related to an organizational budget:
  1. Forecasting the budgetary needs of an office.
  2. Developing an office budget.
  3. Monitoring and managing an office budget.
  4. Certifying and obligating funds.
  5. Tracking expenditures.
  6. Authorizing travel.
  7. Managing small contracts.
  8. Analyzing and resolving complex and unusual budgetary operational issues.
  9. Authorizing the purchase of new supplies and equipment.
  10. I do not have this type of experience.


* 11.I have experience developing a programmatic budget operating plan based on previous year commitments, approved program activities, and my knowledge of the needs of the office.
  1. Yes
  2. No


* 12.I have made the following types of recommendations to senior management regarding budgetary matters. Check all that apply and be prepared to provide specific examples of your experience if you are called for an interview:
  1. The resources to devote to particular programs
  2. Additional resources necessary to meet organizational needs
  3. The optimum mix of reduced operating costs and assurance of program effectiveness
  4. Out-year commitment planning and adjustments to future program allocations
  5. Management of cross-cutting budgetary activities and commitments
  6. Procedures or guidelines to improve efficiency and effectiveness of program operations
  7. Reorienting immediate and long range objectives and schedules to meet substantial changes in funding
  8. I have not made recommendations to senior management in these areas.






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