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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 11
* 1.GS-11 Choose the answer that best describes your education and/or experience.
  1. I possess at least one year of specialized experience equivalent to the GS-9 level in the Federal service. Specialized experience is defined as: participating in the improvement and establishment of work methods and controls; performing administrative support for an executive office; presenting facts and recommendations in clear, concise and logical terms, both orally and in writing; serving as liaison to staff, other offices (including high level officials); dealing with work that is sensitive, confidential, and urgent in nature; and working on special projects, often characterized by significant impact at the agency level.
  2. I possess a Ph.D. or equivalent doctoral degree.
  3. I possess 3 full years of progressively higher level graduate education leading to such a degree.
  4. I possess a combination of post high school education and experience that together meet the qualification requirements for this position.
  5. I do not possess the experience and/or education described above.


* 2.Which of the following tasks have you completed on a regular basis?
  1. I have taken, summarized and distributed meeting minutes.
  2. I have composed executive correspondence.
  3. I have researched and composed responses to public inquiries.
  4. I have collected and assembled information into a variety of reports.
  5. I have developed background information into talking points.
  6. I have not performed any of the above tasks.


* 3.Select the response that represents your highest level of experience organizing action-oriented tasks that required planning, coordination, and follow up with others.
  1. I do not have experience organizing tasks that required planning, coordination, and follow up with others.
  2. I have organized my own priorities to ensure that responses to action-oriented tasks are timely.
  3. I organized action-oriented tasks using an automated tracking system to regularly ensure that documents and action items are completed on time by the responsible party or parties.
  4. I have kept actively aware of requests for action or information and followed up with the responsible individuals to ensure timely and appropriate response.
  5. I have coordinated specific events, such as workshops, conferences, meetings, or student teaching assignments, where I was responsible for logistical arrangements (e.g., refreshments, visual aids, lesson plans, location, or materials).
  6. I have regularly coordinated and collected responses from other offices, organizations, or individuals in response to action-oriented tasks. I summarized responses received and ensured that the supervisor or higher level official had necessary and relevant background information and materials.


* 4.Which responses best reflect your experience managing daily assignments by planning and organizing tasks to carry out work functions?
  1. I keep a calendar of appointments for my supervisor.
  2. I have managed daily office or administrative tasks as an office manager or similar position.
  3. I routinely remind my supervisor of upcoming appointments or due dates.
  4. I plan my own work daily using lists to keep tasks organized.
  5. I maintain a personal calendar of upcoming appointments or tasks.
  6. I maintain a calendar for my office unit to keep track of upcoming events, due dates or schedules.
  7. I plan work that must be done for the week including the use of automated ticklers or reminders to keep track of priorities.
  8. I coordinate work functions or tasks with others in the office to ensure they are completed on time.
  9. I have taken training or attended a workshop on time management.
  10. I complete individual tasks in a timely manner that are given to me by my supervisor.


* 5.Indicate your knowledge of filing and document organization techniques to maintain and retrieve Executive level files.
  1. I converted paper files into indexed electronic files.
  2. I archived files in accordance with established document retirement and disposition schedules.
  3. I used an automated database or word processing index to manage file content and cross-reference filing information.
  4. I have created a general office filing system and supervised its maintenance.
  5. I have safeguarded classified material and documents for an executive-level office.
  6. I have created a filing system for Executive level documents to re-organize material for easy retrieval.
  7. I have filed documents within an established filing system and quickly retrieved documents when requested.
  8. I do not have experience with filing and document organization techniques.


* 6.Do you have experience performing management planning, meeting planning, and coordinating and organizing schedules and activities while working directly for a senior agency official?
  1. Yes

        BRANCHED: * 1.If yes, identify the position(s) in your resume where you gained this experience. If called for an interview, be prepared to provide examples of your experience that support your answer to this assessment question.

       Maximum length of 250 characters.
  2. No


* 7.Which of the following tasks have you completed in order to manage travel arrangements to include making reservations and completing documentation to facilitate the travel of staff and executives?
  1. I have not had an opportunity to make travel arrangements for others.
  2. I have made domestic travel reservations including airline, hotel, or rental car reservations for other staff by following organizational travel procedures.
  3. I have made international travel reservations including airline, hotel, or rental car reservations for other staff by following organizational travel procedures.
  4. I have prepared supporting documentation for domestic or international travel (e.g. travel authorizations, travel vouchers, clearance) in accordance with organizational travel procedures.
  5. I have reviewed and verified documentation prepared by others for domestic or international travel (e.g. travel authorizations, travel vouchers, clearance) in accordance with organizational travel procedures.
  6. I have prepared travel itineraries for others.
  7. I have used automated systems to make travel plans.
  8. I have independently resolved problems with the reservations or travel arrangements I have made for others.
  9. Based on my understanding of scheduling and preferences, I have routinely and independently committed a supervisor to travel reservations without advance approval.


* 8.Do you have experience or training using fact-finding and analytical techniques to evaluate established procedures and identify problems in administrative systems?
  1. Yes

        BRANCHED: * 1.If yes, identify the position(s) in your resume where you gained this experience. If called for an interview, be prepared to provide examples of your experience that support your answer to this assessment question.

       Maximum length of 250 characters.
  2. No


* 9.Which of the following duties have you performed when providing executive support?
  1. Planning and organizing work for an executive office.
  2. Planning, organizing and performing special assignments and projects of a sensitive and/or high priority nature.
  3. Providing time management by tracking scheduling and suspense dates of high level correspondence, reports, briefings, meetings, and other critical items.
  4. Arranging and supporting meetings with other high level officials on behalf of one or more executives.
  5. Maintaining calendars, contact information, and correspondence and confidential files for one or more high level executives.
  6. Identifying potential conflicts or problems encountered when scheduling, organizing and planning work.
  7. Involving colleagues in developing solutions to problems encountered during assignments.
  8. Assuring that work is performed in accordance with guidelines, standard operating procedures, and/or protocols.
  9. None of the above.


* 10.Indicate your knowledge of correspondence practices to prepare, respond to, retain and review Executive level documents.
  1. I have routinely and independently reviewed correspondence documents or reports that were prepared by others and ensured proper format, spelling, grammar, and punctuation.
  2. I have routinely and independently prepared correspondence documents or reports for Executive level signature while adhering to proper format, spelling, grammar, and punctuation.
  3. I have prepared memoranda, letters or other similar documents for my own signature that adhered to proper format, spelling, grammar, and punctuation.
  4. I have assembled background materials for Executive level reports or correspondence.
  5. I have established and/or maintained records of correspondence and other important documents for high level executive(s).
  6. I have independently prepared office guidance or instructions on correspondence practices that covered items such as acceptable format, spelling, grammar, or punctuation.
  7. I have routinely screened correspondence and documents leaving the office to determine if replies to correspondence conformed to the general policies and viewpoints held by the Executive or the organization.
  8. I have prepared memoranda, letters, or other similar documents for signature by others.
  9. I do not have this kind of experience.


* 11.Please choose each analytical and evaluative method and technique you have used to analyze program issues and/or problems concerning the efficiency and effectiveness of program operations.
  1. Information collection.
  2. Information analysis.
  3. Writing/summarizing.
  4. Editing.
  5. Spreadsheets.
  6. Information Dissemination.
  7. None of the above.






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).