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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 09
GS-9 The following narrative defines experience you may have that is directly-related to this job. To meet the one year requirement of directly-related experience, the following work examples or highly similar work experience would be regular and recurring components of your job function(s) that occupy a significant portion of your time. The following are work examples of directly related experience that show you meet the qualifications of the job: 1. Engaging in ongoing analysis of business processes to continually identify and recommend solutions to problems (e.g. developing and implementing alternative methods of accomplishing work). 2. Using quantitative and qualitative analytical techniques, developing and presenting factual evidence both in writing and before an audience to support enhancements in the methods of performing work. 3. Reviewing data (e.g. program or administrative data) for trends related to business processes, interpreting those trends, and determining causes and possible courses of action.

* 1.GS-9 Choose the answer that best describes your experience.
  1. I have at least one year of specialized experience equivalent to the GS-7 level in the Federal service as described above.
  2. I possess a master`s or equivalent graduate degree.
  3. I possess 2 full years of progressively higher level graduate education leading to such a degree.
  4. I possess a combination of post high school education and experience that together meet the qualification requirements for this position.
  5. I do not possess the experience described above.


Grade: 11
GS-11 The following narrative defines experience you may have that is directly-related to this job. To meet the one year requirement of directly-related experience, the following work examples or highly similar work experience would be regular and recurring components of your job function(s) that occupy a significant portion of your time. Examples of specialized experience include: analyzing the effectiveness and efficiency of business operations and programmatic processes using qualitative and quantitative techniques; choosing, interpreting, or adapting guidelines for application to specific issues or subjects studied; planning and carrying out projects to improve administrative support efficiency/productivity; gathering data and analyzing/evaluating/interpreting trends to enhance work performance; completing reports and making recommendations to managers related to internal administrative operations.

* 1.GS-11 Choose the answer that best describes your experience.
  1. I have at least one year of specialized experience equivalent to the GS-9 level in the Federal service as described in the narrative above.
  2. I possess a Ph.D. or equivalent doctoral degree.
  3. I possess 3 full years of progressively higher level graduate education leading to such a degree.
  4. I possess a combination of post high school education and experience that together meet the qualification requirements for this position.
  5. I do not possess the experience described above.


Grade: All Grades
* 1.Analyze data using qualitative or quantitative methods to assess program activities and accomplishments.
  1. I have cross-tabulated data on program activities or accomplishments to display information in a table or matrix.
  2. I have calculated percentages, means, modes or standard deviations to analyze program activities or accomplishments.
  3. I have coded and categorized remarks from focus groups, meetings, or interviews on program activities or accomplishments.
  4. I have analyzed survey results on program activities or accomplishments.
  5. I have created reports that compare data sets relating to program activities or accomplishments.
  6. I have conducted regression or correlation analysis of variables related to program activities or accomplishments.
  7. I have written reports describing program activities or accomplishments.
  8. I have analyzed data using qualitative or quantitative methods not listed here to assess program activities or accomplishments.
  9. I have not analyzed data using these kinds of methods to assess program activities or accomplishments.


* 2.Identify the position(s) in your resume in which you performed the above activity/activities; and/or gained the relevant experience.
Maximum length of 250 characters.


* 3.Manage information using automated systems and computer software to build program support and evaluate program activities.
  1. I have created databases that support or evaluate program activities.
  2. I have generated numerous reports from databases used to support or evaluate program activities.
  3. I have created queries within databases that support or evaluate program activities.
  4. I have created spreadsheets that support or evaluate program activities.
  5. I have used statistical software such as SPSS (Statistical Package for the Social Sciences) or SAS (Statistical Analytical Software) to evaluate program activities.
  6. I used word processing software to prepare documents that build program support or evaluate program activities.
  7. I have produced charts or graphs that were used to build program support or evaluate program activities.
  8. I have assembled data from specialized management information systems and supplemented it with other data to build program support or evaluate program activities.
  9. I have used automated systems or computer software to support other kinds of program or administrative activities.
  10. I have not used automated systems or computer software to build program support or evaluate program activities.


* 4.Evaluate program effectiveness using analytical methods to report findings to management.
  1. I have generated trends that demonstrate program effectiveness over a set period of time.
  2. I have compiled outcomes or measures as related to the Government Performance and Results Act (GPRA) that demonstrated program effectiveness.
  3. I have measured a program's progress toward meeting goals by monitoring metrics or milestones.
  4. I have been responsible for quality assurance, quality control, or process compliance related to program operations.
  5. I have generated projections of future program performance.
  6. I have used activity based costing to evaluate the financial performance or effectiveness of program operations.
  7. I have gathered and evaluated customer service satisfaction information to understand program effectiveness.
  8. I have conducted benchmarking of other Government agencies or private industry to gauge the relative effectiveness of program operations.
  9. I have evaluated cost containment or cost reduction measures to monitor program effectiveness.
  10. I have used other analytical methods not listed here to evaluate program effectiveness.
  11. I have used analytical methods such as determining trends and projections, measuring progress, or evaluating financial performance, but not for the purpose of evaluating program effectiveness.
  12. I have not evaluated program effectiveness using analytical methods.


* 5.Analyze program or administrative processes using qualitative techniques to recommend solutions for managing a program.
  1. I have conducted studies of program or administrative processes and recommended solutions for managing a program.
  2. I have conducted literature searches to find and recommend solutions for managing a program.
  3. I have developed and implemented standard operating procedures that improved the management of a program.
  4. I have determined the impact of a process change on a program and advised management officials of the options and alternatives to dealing with the process change.
  5. I designed a process change and presented it to management officials.
  6. I have calculated the operational risks of a new process and presented it to management officials.
  7. I have analyzed program or administrative processes using qualitative techniques but have not yet used that analysis to make any recommendations.
  8. I have analyzed program or administrative processes using qualitative techniques not listed here and recommended new solutions for managing a program.
  9. I have not analyzed processes using qualitative techniques.


* 6.Identify the position(s) in your resume in which you performed the above activity/activities; and/or gained the relevant experience.
Maximum length of 250 characters.


* 7.Do you have experience working with a grant proposal process?
  1. Yes
  2. No


* 8.Produce written documents explaining detailed procedural information to gain support for program initiatives.
  1. I have prepared press releases or publications describing program activities to distribute to the general public.
  2. I have prepared reports explaining detailed procedural information about program initiatives.
  3. I have developed documents that described detailed procedures involved in a process, such as a grant proposal process.
  4. I have prepared documents that explain the purpose of a program initiative.
  5. I have written letters or memos to gain support for program initiatives.
  6. I have produced documents that provide non-technical information to the general public.
  7. I have summarized program accomplishments as related to strategic or performance goals.
  8. I have provided information to other specialists for their use in preparation of responses and reports on program initiatives.
  9. I have prepared memos or letters in response to a variety of non-scientific issues.
  10. I have prepared narrative responses or reports to present analysis or evaluations of program data.
  11. I have not produced written documents explaining detailed procedural information.


* 9.Communicate orally to coordinate complex processes.
  1. I maintained liaison with other program offices or other agencies when coordinating a complex process.
  2. I have exchanged factual information with other individuals.
  3. I have explained complex processes to customers.
  4. I have influenced managers or others to accept and implement findings and recommendations on organizational improvements or program effectiveness.
  5. I have presented program initiatives or complex processes to individuals outside of the organization such as at a workshop or conference.
  6. I have presented program initiatives or complex processes within the organization such as at a meeting.
  7. I have not communicated orally to coordinate complex processes.


* 10.Participates on teams contributing appropriate skills and knowledge to achieve organizational outcomes.
  1. I have not had the opportunity to work in a team environment.
  2. I have participated on small teams (e.g., within a business unit or related to a specific academic course) to contribute my skills and knowledge.
  3. I have led internal organizational teams (e.g., within a business unit or related to a specific academic course) where I contributed my skills and knowledge and assured active participation by all team members.
  4. I have participated on cross-organizational/cross-discipline teams to contribute my skills and knowledge.


* 11.Recommend procedural solutions to systemic administrative problems or issues.
  1. I have not performed this job function in my administrative work assignments.
  2. I have carried out related job functions in my administrative work assignments.
  3. On more than one occasion, I have recommended procedural solutions to systemic administrative problems or issues.
  4. I have recommended and successfully implemented solutions to resolve systemic administrative problems or issues.
  5. The procedural solutions I recommended and implemented permanently resolved the systemic administrative problem or issue.






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).