Skip Navigation

Vacancy Questions Preview

Vacancy Questions Preview

Grade: 11
* 1.GS-11 Choose the answer that best describes your experience and/or education.
  1. I have one year of analytical experience, equivalent to the GS-9 level, that demonstrates knowledge of, and ability to solve problems related to the administrative programs needed to manage an organization. Experience must demonstrate knowledge of human resources or budget principles and practices, as well as be in one or more of the following areas: human resources, budget/finance, procurement, space administration, and management analysis.
  2. I possess a Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher-level graduate education leading to such a degree.
  3. I possess a combination of related graduate-level education beyond the second year of progressive graduate study plus appropriate experience that together meet the qualification requirements for this position.
  4. I do not possess the experience and/or education described above.


Grade: 12
* 1.GS-12 Choose the answer that best describes your experience.
  1. I have one year of analytical experience, equivalent to the GS-11 level, that demonstrates knowledge of, and ability to solve problems related to the administrative programs needed to manage an organization. Experience must demonstrate knowledge of human resources and budget principles and practices, as well as be in one or more of the following areas: finance, procurement, space administration, and management analysis.
  2. I do not possess the experience described above.


Grade: All Grades
* 1.Which of the following communication activities have you performed? Be prepared to provide specific examples of your experience if you are called for an interview.
  1. Explained administrative or technical matters to customers or internal audiences.
  2. Orally justified your findings or recommendations to a senior management official.
  3. Provided a written report outlining findings or recommendations.
  4. Facilitated group discussions.
  5. Served as single point of contact (POC) for an organization, department, or division in administrative or technical matters.
  6. Served as key liaison between multiple divisions, program offices, or teams.
  7. None of the above.


* 2.Select the response(s) that describes your experience performing budget management tasks.
  1. I participated in the development of my office's annual administrative budget.
  2. I independently developed budget plans for meetings, conferences, or workshops. I committed and/or obligated funds using a financial or accounting system on behalf of my office.
  3. I performed cost benefit and/or economic evaluations of current and projected requirements to justify requests for funds.
  4. I monitored and reported on programs and expenditures for my office.
  5. I monitored the use of budgeted funds and reallocated funds to ensure that no categories were overspent.
  6. I transferred funds between accounts using a financial or accounting system.
  7. I tracked program funds and initiated transfer of funds from central accounts based on program area need.
  8. I do not have this kind of experience.


* 3.Which of the following activities have you performed to apply knowledge of contract administration to execute required financial documents?
  1. I have successfully completed training in contract or procurement administration.
  2. I was responsible and accountable for purchases made with a Federal purchase card.
  3. I have applied simplified acquisition rules.
  4. I have prepared or reviewed interagency agreements.
  5. I have reviewed or certified grand award packages.
  6. I have been responsible for contracts or procurements that required me to independently coordinate actions of multiple parties both within and outside my agency.
  7. I have been personally involved in contracts or procurements for the construction of facilities or equipment.
  8. I have served as a Contracting Officer's Technical Representative (COTR).
  9. I have not applied knowledge of contract administration to execute required financial documents.


* 4.Select the choice that represents your highest level of experience applying Federal travel regulations.
  1. I have not had experience or education in Federal travel regulations.
  2. I have successfully completed training in Federal travel regulations.
  3. I have made domestic travel reservations for others; including airline, hotel, or rental car reservations, following the Federal travel regulations.
  4. I have made international travel reservations for others; including airline, hotel, or rental car reservations, following the Federal travel regulations.
  5. I have prepared required documentation for domestic or international travel, including travel authorizations or travel vouchers, in accordance with Federal travel regulations.
  6. I have reviewed and verified documentation prepared by others for domestic or international travel, such as travel authorizations or travel vouchers, in accordance with Federal travel regulations.
  7. I have certified or approved documentation prepared by others for domestic or international travel, such as travel authorizations or travel vouchers, in accordance with Federal travel regulations.


* 5.Which of the following activities have you performed to apply knowledge of the Federal budget process to support financial management and oversight of an organization's funding accounts?
  1. I have reviewed agency appropriations law to support financial management and oversight of an organization's funding accounts.
  2. I have operated under a continuing resolution where I took necessary measures to appropriately adjust financial management processes.
  3. I have reviewed OMB apportionments to support financial management and oversight of an organization's funding accounts.
  4. I have obligated funds against an agency budget.
  5. I have produced financial materials in support of the budget formulation process.
  6. I have successfully completed a training course on the Federal budget process.
  7. I am knowledgeable of the Federal budget process, but have not applied that knowledge on the job.
  8. None of the above.


* 6.Select the response that represents your highest level of experience organizing action items that required coordination and follow up with others.
  1. I do not have experience organizing action items that required coordination and follow up with others.
  2. I have organized my own priorities to ensure that responses to action items are timely.
  3. I organized action items using an automated tracking system to regularly ensure that documents and action items are completed timely by the responsible party or parties.
  4. I kept actively aware of requests for special action or information and followed up with responsible personnel to ensure timely and appropriate response.
  5. I regularly coordinated and collected responses from other offices in response to action items. I summarized responses received and ensured that the supervisor had necessary and relevant background information and materials.
  6. I regularly anticipated action items that could result from meetings or email traffic. I notified the relevant parties or offices that may be tasked with action. I coordinated the receipt of information, followed up to ensure information was received timely, and informed the supervisor of my actions.


* 7.With which of the following computer applications are you proficient?
  1. Word processing (e.g. Microsoft Word)
  2. Presentation software (e.g. PowerPoint)
  3. Databases (e.g. Access)
  4. Spreadsheet (e.g. Excel, Lotus)
  5. Financial systems (e.g. FAS)
  6. Statistical software (e.g. SPSS, SAS, COGNOS)
  7. Automated personnel/payroll systems (e.g. FPPS)
  8. None of the above.


* 8.Indicate the areas in which you have had experience obtaining, allocating, or monitoring organizational resources:
  1. Facilities and Space.
  2. Financial.
  3. Human Capital.
  4. Information Technology.
  5. I have experience obtaining, allocating, and monitoring organizational resources in areas not listed above.
  6. I have not had experience obtaining, allocating or monitoring organizational resources.


* 9.Which of the following activities have you completed to manage multiple organizational resources (e.g. space, financial, human, IT)? Be prepared to provide specific examples of your experience if you are called for an interview.
  1. I have anticipated and forecasted future long-term resource needs by utilizing multiple management techniques including developing contingency plans.
  2. I have defended resource allocation decisions to senior management and briefed others on resource priorities.
  3. I have coordinated with others (e.g. key stakeholders, organizational staff) to identify the appropriate type and amount of resources.
  4. I have overseen routine organizational processes and generated the necessary resource status reports.
  5. I have used management tools that already exist to determine short-term resource needs.
  6. None of the above.


* 10.Select the response that describes your highest level of experience evaluating administrative processes using analytical techniques to recommend solutions.
  1. I have conducted studies or reviews of administrative processes.
  2. I have conducted studies or reviews of administrative processes and recommended solutions.
  3. I have conducted literature searches to find and recommend solutions for an administrative process.
  4. I have developed and implemented standard operating procedures that improved a process.
  5. I have determined the impact of a process change and advised management officials of the options and alternatives to dealing with the process change.
  6. I designed a process change and presented it to management officials.
  7. I have calculated the operational risks of a new process and presented it to management officials.
  8. I have evaluated administrative processes using analytical techniques but have not yet used that analysis to make any recommendations.
  9. I have analyzed administrative processes using analytical techniques not listed here and recommended new solutions.
  10. I have not analyzed processes using analytical techniques.


* 11.Select the response(s) that describes your experience using qualitative or quantitative methods to monitor, track, and analyze data.
  1. I have cross-tabulated data to display information in a table or matrix.
  2. I have calculated percentages, means, modes, or standard deviations to analyze data.
  3. I have used database functions to compare data sets relating to data.
  4. I have conducted regression or correlation analysis of variables related to data.
  5. I have written reports describing the results of my data analyses.
  6. I have analyzed data using qualitative or quantitative methods not listed here to analyze trends and patterns.
  7. I have not analyzed data using these kinds of methods.


* 12.Select the choice that represents your highest level of experience preparing budgets by identifying spending amounts for an organization.
  1. I have not prepared budgets by identifying spending amounts for an organization.
  2. I have successfully completed training on budget creation that included projecting spending amounts for an organization.
  3. I have monitored expenditures against a budget.
  4. I have used previous spending accounts to set up an organization's budget.
  5. I have analyzed previous spending patterns and trends and made projections based on expected activities to set up an organization's budget.
  6. I have analyzed previous spending patterns and trends and incorporated personnel-related information (e.g. hiring of new staff, expected attrition) to predict budgetary needs of an organization.






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).