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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 14
* 1.Choose the one statement that best describes your experience as it relates to this position:
  1. I have 1 year of specialized experience at or at least equivalent to the Grade 13 level in the Federal service which is in or directly related to the work of this position that provided the specific knowledge, skills and abilities to perform successfully the duties of this position. This experience could have been obtained in the public, private, or non-profit sectors.
  2. I do NOT have at least 1 full year of specialized experience as described above.


* 2.Do you have one year of full-time experience at the GS-13 level that is close or similar to the work of this job? The experience include activities such as implementing and managing a national fellowship, internship, or research program; overseeing a program or organizational budget and resources; and building partnerships with academic, government, scientific, or cultural organizations.
  1. Yes

        BRANCHED: * 1.Please identify the position or positions on your resume that demonstrate this experience, and briefly state that experience.

       Maximum length of 250 characters.
  2. No


* 3.Which of the following administrative areas do you have experience overseeing in a managerial capacity? (Check all that apply)
  1. Budgeting
  2. Contracting
  3. Purchasing
  4. Grants and proposals
  5. Human resources
  6. Travel of employees
  7. None of the above


* 4.Do you have experience managing an internship, fellowship, research, or scholarly program?
  1. Yes
  2. No


* 5.In which of the following settings have you managed an internship, fellowship, or research program? (Check all that apply)
  1. Federal agency
  2. Academic institution
  3. Nonprofit organization
  4. Museum or cultural center
  5. Scientific organization
  6. Other
  7. None of the above


* 6.Which of the following best describes your experience participating in and representing an organization at briefings, meetings, or conferences?
  1. I have participated in and represented an organization at briefings, meetings, or conferences as a regular part of the job, independently, and usually without review by a supervisor or senior employee.
  2. I have not had experience, education, or training in participating in and representing my organization at briefings, meetings, or conferences.
  3. I have participated in and represented an organization at briefings, meetings, or conferences on the job under close supervision by a supervisor, manager, or senior employee.
  4. I have participated in and represented an organization at briefings, meetings, or conferences as a central or major part of my work, and/or I have trained others in performance of this task, and/or I have been consulted as an expert for assistance in performing this task.
  5. I have completed formal education or training in participating in and representing an organization at briefings, meetings, or conferences, but have not yet performed this task on the job.
  6. I have represented an organization at briefings, meetings, or conferences which included CEOs, Senior Level managers, State executive/legislative members, or members of Congress. I have also trained others in this task or have been consulted as an expert for this task.


* 7.Which of the following describes your experience with interpersonal communication in an organizational setting? (Check all that apply)
  1. I have promoted and maintained good working relationships with key individuals or groups (both internal and external).
  2. I have initiated and maintained contact with high level or strategically significant individuals outside the organization.
  3. I have participated in executive/high-level meetings to determine organizational priorities and develop strategies to achieve goals.
  4. I have explained technical or other complex information to a wide variety of individuals.
  5. I have persuaded others to take a particular course of action.
  6. I have persuaded others to accept findings, recommendations, changes, or alternative viewpoints.
  7. I have served on pan-institutional committees or participated in meetings as a representative of my unit or organization with the purpose of evaluating organizational effectiveness.
  8. I have expressed information to individuals or groups effectively, taking into account the audience and nature of the information.
  9. I have dealt effectively with people who are difficult, hostile, or distressed.
  10. I have exchanged information and discussed issues and options available with program managers.
  11. I have communicated with employees to obtain their ideas, transmit management's views to them, and identify potential problems.
  12. I have participated in and represented the organization at briefings, meetings, or conferences.
  13. I have communicated with a variety of individuals to explain procedures.
  14. I have communicated organizational strategies, goals, objectives, or priorities on a regular basis.
  15. I have provided for the exchange of information, counsel, guidance, and knowledge.
  16. I have not performed any of the above functions.


* 8.Which of the following statements best describe your ability to communicate in writing? (Check all that apply)
  1. I have written and edited communications material including letters, proposals, brochures, publications, and reports.
  2. I have determined appropriate format and generated written summary and detailed reports depicting results of research.
  3. I have had experience writing complex reports, office-wide memoranda, and in making recommendations to the supervisor or higher management for changes in content of draft reports written by others.
  4. I have had experience in writing simple reports or out-going correspondence.
  5. I have prepared complex financial statements or reports.
  6. I have developed operating instructions and/or formal instructions or directives.
  7. I have developed technical manuals and/or training manuals
  8. I have developed written materials for briefings, meetings, or conferences.
  9. I have prepared analytical summaries or justifications, investigative reports, and/or articles.
  10. I have written clear and effective correspondence, reports, and other written materials for a specialized audience or for wide distribution.
  11. I have prepared correspondence within my organization using standard formats.
  12. I have written college research/term papers.
  13. I have written papers that make recommendations for action and provide the pros and cons for decisions to be made by upper management.
  14. I have notified individuals or offices in writing of decisions, problems, or further actions needed.
  15. I have trained others in written communication.
  16. I have reviewed reports for accuracy, adherence to policy, organization or material, clarity or expression, and appropriateness for intended audiences.
  17. I have NOT performed any of the tasks above.


* 9.With which of the following internship, fellowship, research or scholarly programs have you previously worked? (Check all that apply)
  1. Department of State Education USA
  2. Wilson Center for Scholars
  3. National Science Foundation
  4. Smithsonian Office of Fellowships and Internships
  5. Study abroad or cultural exchange programs
  6. Student Career Experience Program (SCEP) or Student Temporary Employment Program (STEP)
  7. Presidential Management Fellows (PMF)
  8. Other
  9. None of the above


* 10.With which of the following diverse organizations have you built partnerships? (Check all that apply)
  1. Historically Black Colleges and Universities (HBCU)
  2. National Urban Fellows
  3. Hispanic-Serving Institutions (HIS)
  4. Hispanic Association of Colleges and Universities (HACU)
  5. Washington Internships for Native Students (WINS)
  6. Conference on Asian Pacific American Leadership (CAPAL)
  7. Wounded Veterans Internship Program
  8. American Association of People with Disabilities (AAPD)
  9. Other
  10. None of the above


* 11.With which of the following groups of people do you have experience routinely communicating? (Check all that apply)
  1. Internal and external staff at multiple levels
  2. Government officials
  3. Executives of major corporations
  4. Foundation executives
  5. Private donors
  6. High-level representatives from community organizations
  7. Officials of colleges and universities, historical societies, museums, and other educational organizations
  8. None of the above


* 12.Do you have experience in leading teams and mentoring staff to achieve excellence and/or to adapt to change?
  1. Yes

        BRANCHED: * 1.Please identify the position or positions on your resume that demonstrate this experience, and briefly state that experience.

       Maximum length of 250 characters.
  2. No


* 13.Which of the following strategic planning tasks have you performed? (Check all that apply)
  1. I have implemented a strategic plan developed by others.
  2. I have developed and implemented a strategic plan initiated by others.
  3. I have proposed and developed a unit work plan in order to align departmental goals with the organization's strategic plan.
  4. I have proposed and developed a strategic plan in response to changing resources.
  5. I have proposed and developed a strategic plan in response to organizational changes.
  6. I have collaborated closely with other departments in determining new projects and directions.
  7. I have educated/encouraged other departments to try new projects and directions.
  8. I have not done any of the above tasks.


* 14.Which of the following supervisory/leadership functions have you performed? (Check all that apply)
  1. I have provided guidance to subordinate employees or peers.
  2. I have provided supervision to subordinate employees.
  3. I have evaluated performance of subordinates through mid-year reviews or year-end appraisals.
  4. I have ensured staff are treated and developed in a fair and equitable manner.
  5. I have set project goals, deadlines, and expectations.
  6. I have planned work assignments to be assigned to project/team members.
  7. I have assigned tasks and responsibilities to project/team members.
  8. I have reviewed completed work for technical adequacy and timeliness.
  9. I have followed up with project/team members to assure timeliness in meeting deadlines.
  10. I have resolved conflicts, differences, or problems among project/team members.
  11. I have coached and mentored staff to achieve desired results.
  12. I have reported progress to senior management.
  13. I have evaluated the effectiveness of completed projects.
  14. I have identified developmental and training needs of employees.
  15. I have not been a supervisor but have served as a team leader in planning and monitoring work performed by others.
  16. I have not done any of the above tasks.


Grade: 15
* 1.Choose the one statement that best describes your experience as it relates to this position.
  1. I have 1 year of specialized experience at or at least equivalent to the Grade 14 level in the federal service which is in or related to the work of this position that provided the specific knowledge, skills and abilities to perform successfully the duties of this position.
  2. I do NOT have at least 1 full year of specialized experience as described above.


* 2.Do you have one year of full-time experience at the GS-14 level that is close or similar to the work of this job? The experience include activities such as designing, developing, implementing, and managing a national and/or international fellowship, internship, or research program; managing a program or organizational budget and resources; and building partnerships with academic, government, scientific, or cultural organizations.
  1. Yes

        BRANCHED: * 1.Please identify the position or positions on your resume that demonstrate this experience, and briefly state that experience.

       Maximum length of 250 characters.
  2. No


* 3.Which of the following administrative areas do you have experience overseeing in a managerial capacity? (Check all that apply)
  1. Budgeting
  2. Contracting
  3. Purchasing
  4. Grants and proposals
  5. Human resources
  6. Travel of employees
  7. None of the above


* 4.Do you have experience monitoring for compliance with national or international rules, law, and regulations?
  1. Yes

        BRANCHED: * 1.Please identify the position or positions on your resume that demonstrate this experience, and briefly state that experience.

       Maximum length of 250 characters.
  2. No


* 5.Do you have experience managing an internship, fellowship, research, or scholarly program?
  1. Yes
  2. No


* 6.In which of the following settings have you managed an internship, fellowship, or research program? (Check all that apply)
  1. Federal agency
  2. Academic institution
  3. Nonprofit organization
  4. Museum or cultural center
  5. Scientific organization
  6. Other
  7. None of the above


* 7.Which of the following best describes your experience participating in and representing an organization at briefings, meetings, or conferences?
  1. I have participated in and represented an organization at briefings, meetings, or conferences as a regular part of the job, independently, and usually without review by a supervisor or senior employee.
  2. I have not had experience, education, or training in participating in and representing my organization at briefings, meetings, or conferences.
  3. I have participated in and represented an organization at briefings, meetings, or conferences on the job under close supervision by a supervisor, manager, or senior employee.
  4. I have participated in and represented an organization at briefings, meetings, or conferences as a central or major part of my work, and/or I have trained others in performance of this task, and/or I have been consulted as an expert for assistance in performing this task.
  5. I have completed formal education or training in participating in and representing an organization at briefings, meetings, or conferences, but have not yet performed this task on the job.
  6. I have represented an organization at briefings, meetings, or conferences which included CEOs, Senior Level managers, State executive/legislative members, or members of Congress. I have also trained others in this task or have been consulted as an expert for this task.


* 8.Which of the following statements describes your management experience? (Check all that apply)
  1. I have conducted complex studies relating to management analysis, organizational dynamics, and administrative program management.
  2. I have worked to identify problems and to approve resource use, administrative support, and managerial effectiveness.
  3. I have determined resource requirements (i.e., staffing, funding, equipment) based on program or project objectives.
  4. I have participated in management studies/surveys for purposes of streamlining processes and improving program operation.
  5. I have evaluated effectiveness of existing practices, procedures, reports, policies, and directives.
  6. I have translated analytical findings into practical recommendations.
  7. I have used sound judgment to generate and evaluate alternatives, as well as to make recommendations.
  8. I have provided advice and possible solutions for dealing with administrative problems in the most effective manner to maintain employee morale, achieve the best utilization of facilities and equipment, and reduce costs.
  9. I have advised management on organizational structures and work methods and procedures.
  10. I have applied analytical and evaluative methods and techniques to issues or studies concerning the efficiency, effectiveness, and improvement of program operations.
  11. I have served as an organization’s primary contact to help identify and resolve administrative and/or management problems.
  12. I have not done any of the above tasks.


* 9.Which of the following describes your experience with interpersonal communication in an organizational setting? (Check all that apply)
  1. I have promoted and maintained good working relationships with key individuals or groups (both internal and external).
  2. I have initiated and maintained contact with high level or strategically significant individuals outside the organization.
  3. I have participated in executive/high-level meetings to determine organizational priorities and develop strategies to achieve goals.
  4. I have explained technical or other complex information to a wide variety of individuals.
  5. I have persuaded others to take a particular course of action.
  6. I have persuaded others to accept findings, recommendations, changes, or alternative viewpoints.
  7. I have served on pan-institutional committees or participated in meetings as a representative of my unit or organization with the purpose of evaluating organizational effectiveness.
  8. I have expressed information to individuals or groups effectively, taking into account the audience and nature of the information.
  9. I have dealt effectively with people who are difficult, hostile, or distressed.
  10. I have exchanged information and discussed issues and options available with program managers.
  11. I have communicated with employees to obtain their ideas, transmit management's views to them, and identify potential problems.
  12. I have participated in and represented the organization at briefings, meetings, or conferences.
  13. I have communicated with a variety of individuals to explain procedures.
  14. I have communicated organizational strategies, goals, objectives, or priorities on a regular basis.
  15. I have provided for the exchange of information, counsel, guidance, and knowledge.
  16. I have not performed any of the above functions.


* 10.Which of the following statements best describe your ability to communicate in writing? (Check all that apply)
  1. I have written and edited communications material including letters, proposals, brochures, publications, and reports.
  2. I have determined appropriate format and generated written summary and detailed reports depicting results of research.
  3. I have had experience writing complex reports, office-wide memoranda, and in making recommendations to the supervisor or higher management for changes in content of draft reports written by others.
  4. I have had experience in writing simple reports or out-going correspondence.
  5. I have prepared complex financial statements or reports.
  6. I have developed operating instructions and/or formal instructions or directives.
  7. I have developed technical manuals and/or training manuals
  8. I have developed written materials for briefings, meetings, or conferences.
  9. I have prepared analytical summaries or justifications, investigative reports, and/or articles.
  10. I have written clear and effective correspondence, reports, and other written materials for a specialized audience or for wide distribution.
  11. I have prepared correspondence within my organization using standard formats.
  12. I have written college research/term papers.
  13. I have written papers that make recommendations for action and provide the pros and cons for decisions to be made by upper management.
  14. I have notified individuals or offices in writing of decisions, problems, or further actions needed.
  15. I have trained others in written communication.
  16. I have reviewed reports for accuracy, adherence to policy, organization or material, clarity or expression, and appropriateness for intended audiences.
  17. I have NOT performed any of the tasks above.


* 11.With which of the following internship, fellowship, research or scholarly programs have you previously worked? (Check all that apply)
  1. Department of State Education USA
  2. Wilson Center for Scholars
  3. National Science Foundation
  4. Smithsonian Office of Fellowships and Internships
  5. Study abroad or cultural exchange programs
  6. Student Career Experience Program (SCEP) or Student Temporary Employment Program (STEP)
  7. Presidential Management Fellows (PMF)
  8. Other
  9. None of the above


* 12.With which of the following groups of people do you have experience routinely communicating? (Check all that apply)
  1. Internal and external staff at multiple levels
  2. Government officials
  3. Executives of major corporations
  4. Foundation executives
  5. Private donors
  6. High-level representatives from community organizations
  7. Officials of colleges and universities, historical societies, museums, and other educational organizations
  8. None of the above


* 13.Which of the following strategic planning tasks have you performed? (Check all that apply)
  1. I have implemented a strategic plan developed by others.
  2. I have developed and implemented a strategic plan initiated by others.
  3. I have proposed and developed a unit work plan in order to align departmental goals with the organization's strategic plan.
  4. I have proposed and developed a strategic plan in response to changing resources.
  5. I have proposed and developed a strategic plan in response to organizational changes.
  6. I have collaborated closely with other departments in determining new projects and directions.
  7. I have educated/encouraged other departments to try new projects and directions.
  8. I have not done any of the above tasks.


* 14.Which of the following supervisory/leadership functions have you performed? (Check all that apply)
  1. I have provided guidance to subordinate employees or peers.
  2. I have provided supervision to subordinate employees.
  3. I have evaluated performance of subordinates through mid-year reviews or year-end appraisals.
  4. I have ensured staff are treated and developed in a fair and equitable manner.
  5. I have set project goals, deadlines, and expectations.
  6. I have planned work assignments to be assigned to project/team members.
  7. I have assigned tasks and responsibilities to project/team members.
  8. I have reviewed completed work for technical adequacy and timeliness.
  9. I have followed up with project/team members to assure timeliness in meeting deadlines.
  10. I have resolved conflicts, differences, or problems among project/team members.
  11. I have coached and mentored staff to achieve desired results.
  12. I have reported progress to senior management.
  13. I have evaluated the effectiveness of completed projects.
  14. I have identified developmental and training needs of employees.
  15. I have not been a supervisor but have served as a team leader in planning and monitoring work performed by others.
  16. I have not done any of the above tasks.


Grade: All Grades
Due to the high volume of applications received for Smithsonian vacancies, we are unable to confirm receipt of online application packages including faxed documentation and may not be able to respond to your inquiry on the status of your application. After you complete the online application process, you will receive an automated email message as proof of receipt of application. You may view the status of any faxed supporting documentation by following the steps in the "How to Apply" section of the announcement. We appreciate your patience, as the staffing process to identify highly qualified candidates may take up to four weeks or more to complete. After the announcement closes and application reviews are done, you may be contacted by the hiring office if further evaluation or interviews are required. You will receive an e-mail notification on the final status of the vacancy.

* 1.Select the response that best reflects how you learned about this position.
  1. Individual referral (friend, relative, Smithsonian employee, school counselor, or other)

        BRANCHED: * 1.Please indicate the source.

       Maximum length of 250 characters.
  2. Job fair or informational session

        BRANCHED: * 1.Please indicate the source.

       Maximum length of 250 characters.
  3. Social networking site (Facebook, Twitter, YouTube, or other)

        BRANCHED: * 1.Please indicate the source.

       Maximum length of 250 characters.
  4. Other online source (USAJobs, Smithsonian website, Internet employment search)

        BRANCHED: * 1.Please indicate the source.

       Maximum length of 250 characters.
  5. Community or professional organization

        BRANCHED: * 1.Please indicate the source.

       Maximum length of 250 characters.
  6. Mass media (magazine, newspaper, radio, television, poster, telephone job hot line)

        BRANCHED: * 1.Please indicate the source.

       Maximum length of 250 characters.






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).