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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 13
1.Do you have at least 1 year of full-time specialized experience at or equivalent to next lower Grade in the Federal service which is in or directly related to the work of the position that provided the specific knowledge, skills and abilities to successfully perform the duties of the position?
  1. Yes
  2. No


Grade: All Grades
* 1.Do you have one year of full-time experience equivalent to the GS-12 level that is close or similar to the work of this job? The experience include activities such as providing leadership, direction, planning, management and administration of complex facilities management functions.
  1. Yes
  2. No


2.Select the answer that best describes your experience in facility operations management:
  1. I have managed one or more facilities operations programs that included developing or modifying program requirements--including short and long term objectives; overseeing program implementation and execution; and evaluating program performance.
  2. I have managed one or more programs not related to real property that included developing program requirements; developing short and long term objectives; overseeing program implementation or execution; and evaluating program performance.
  3. I have assisted in the administration of one more facilities management programs by evaluating program effectiveness, and developing and recommending program requirements.
  4. I have assisted in the administration of one or more programs outside of the scope of facilities management, including evaluating program effectiveness and recommending program improvements.
  5. None of the above.


3.What is the highest level of education that you have attained?
  1. High school graduate
  2. Two years post-secondary education or Associate’s Degree
  3. Bachelor’s Degree
  4. Master’s or higher level degree


4.Identify your highest level of work experience in facility management, facility engineering, engineering in general, construction management or other fields.
  1. I have over 5 years of progressively responsible experience.
  2. I have 3-5 years of progressively responsible experience.
  3. I have less than 3 years of progressively responsible experience.
  4. I have never worked in the areas of facility management/engineering, general engineering, construction management or architecture.


5.Indicate the types of organizations for which you have worked. (Check all that apply)
  1. Federal government
  2. Military Service
  3. Research and Development facility
  4. State or municipal government
  5. None of the above


6.Identify the type of facility or facilities for which you have been responsible (Check all that apply)
  1. Primarily residential
  2. Primarily standard office space
  3. Primarily scientific/technical (e.g. research laboratory) space
  4. Mixed use office and laboratory space
  5. Mixed use office, laboratory, and residential space
  6. None of the above


7.Identify the size of facility or facilities for which you have had direct responsibility for the operations, maintenance, and repair. (Check all that apply)
  1. I have served as the Facility Manager or responsible official for multiple commercial/research properties measuring less than 10,000 square feet
  2. I have served as the Facility Manager or responsible official for multiple commercial/research properties measuring between 10,000 and 100,000 square feet
  3. I have served as the Facility Manager or responsible official for multiple commercial/research properties measuring more than 100,000 square feet
  4. I have served as the Facility Manager or responsible official for residential properties measuring more than 10,000 square feet
  5. All of the above
  6. None of the above


8.Do you have experience in managing geographically remote facilities?
  1. Yes
  2. No


9.If you responded “Yes” to the preceding question, please explain.
Maximum length of 8000 characters.


10.Indentify the highest level of responsibility you have attained in facility management, facility engineering, engineering in general, construction or project management and/or your current position.
  1. I have supervised other professional staff
  2. I worked in a peer relationship with other professional staff
  3. I worked under the close supervision of other professional staff
  4. I gathered information to be used by other professional staff for project or program work.
  5. None of the above


11.Identify your highest supervisory responsibility in facility management, facility engineering, engineering in general, architectural design, construction or project management.
  1. More than 5 years of experience supervising professional staff
  2. Fewer than 5 years of experience supervising professional staff
  3. More than 5 years of experience supervising trades/crafts staff
  4. Fewer than 5 years of experience supervising trades/crafts staff
  5. No supervisory experience


12.Identify the number of employees you have supervised.
  1. 1 to 3 employees
  2. 3 to 5 employees
  3. 5 to 10 employees
  4. 20 to 25 employees
  5. More than 25 employees
  6. No supervisory experience


13.Which of the following most accurately reflects your highest level of experience that demonstrates your potential to lead a team or participate in the management of an organization?
  1. I have served as a project leader, established and communicated the project objectives, assigned work to others, monitored the progress of the assignments, provided guidance and instruction as needed to members of the group, evaluated and/or rewarded the contributions of the individual team members, and assured that the project objectives were successfully met.
  2. I have held a lead or senior position or positions with formal responsibility for providing technical guidance and instructions on policy, procedures, regulations, or complex assignments to others in the organization.
  3. I have held a position or positions with supervisory responsibilities for administrative, technical and trade workers which included developing goals, milestones, and work plans, balancing and distributing employees' workload, evaluated job performance, mediated/or negotiating resolutions to employee problems and conflicts, recommended employees for recognition, promotion, developmental training, and recommended or hired new employees.
  4. I have not held senior, lead, or supervisory positions. I independently perform the duties and responsibilities of my position; determine the course of action to take, plan and carry out my assignments, consult with others as necessary, and resolve any conflicts. I keep my supervisor advised of progress, any controversial conflicts or issues, and/or matters that may affect policy or have far-reaching implications.
  5. I have not held senior, lead, or supervisory positions. I perform the duties and responsibilities of my position with general directions for common assignments but require more specific direction and guidance from higher level specialists or supervisors for more complex or politically sensitive assignments.


14.What best describes your responsibilities in communicating orally with other in performing your work assignments (Check all that apply)
  1. I have served as principal advisor on facilities management program issues to a Division Chief (or comparable position), providing interpretations of regulations and policy, and recommending strategies to address program issues
  2. I have negotiated, and/or resolved matters involving significant or controversial issues with officials of both internal and external organizations.
  3. I have provided briefings to my supervisor and/or senior management
  4. I have represented my facility or organization in expressing operational priorities and issues to senior officials of a larger parent organization or external partners or agencies.
  5. I served as a program representative and participated in meetings to plan, coordinate, or resolve project and/or maintenance issues
  6. I have interpreted and communicated policy and procedural information to staff having a broad range of educational levels.
  7. I have communicated disciplinary or other adverse actions to staff
  8. I have conducted training sessions
  9. I discuss issues with colleagues to clarify or exchange information needed to complete assignments
  10. All of the above
  11. None of the above


15.Select the response choice that best describes your experience communicating with others regarding technical issues:
  1. I have served as facilities management expert to include overseeing and advising staff on all program matters pertaining to the operation and maintenance of facilities, to include space management, emergency management, custodial management, and tenant services programs.
  2. I have served as a technical advisor to senior leadership on facilities management programs, to include evaluating programs for effectiveness and developing program improvements plans.
  3. I have served as a performance improvement expert, assessing a variety of organizational programs and developing plans to increase effectiveness and efficiency.
  4. I have evaluated proposed changes in regulations or processes for their impact on operations and made recommendations for official policy.
  5. None of the above.


16.Identify your highest level of project management responsibility.
  1. I served as a project manager requiring coordination both internal and external to my organization
  2. I served as the manager of a project considered to be “high profile” within my organization
  3. I was tasked to handle sensitive and complex project situations
  4. I served as a project team member but was not the project manager or project team leader
  5. None of the above


17.Identify your highest level of experience in developing cost estimates for facility maintenance and repair projects or service contracts and/or construction projects.
  1. I independently developed cost estimates for maintenance repairs, service contracts and/or construction projects.
  2. I developed cost estimates for maintenance repairs, service contracts and/or construction projects with supervision.
  3. I have no experience in developing estimates for maintenance repairs, service contracts and/or construction projects.


18.Identify your experience in conducting building/facility condition assessments.
  1. I have fewer than 3 years experience in conducting building/facility condition assessments
  2. I have 3 to 5 years experience in conducting building/facility condition assessments
  3. I have more than 5 years experience in conducting building/facility condition assessments
  4. None of the above.


19.Identify your experience in preparing scope or statements of work for preventive, predictive, and non-preventive maintenance projects.
  1. I have less than 3 years experience preparing scope or statements of work
  2. I have 3 to 5 years experience preparing scope or statements of work
  3. I have more than 5 years preparing scope or statements of work
  4. I have experience preparing scope or statements of work with the assistance of others
  5. None of the above


20.Identify the types of contract administration with which you have had experience.
  1. Maintenance and repair for a facility physical plant
  2. Construction work or change order modifications
  3. Authorizing payment of invoicing
  4. Contract closeout or termination for cause
  5. All of the above
  6. None of the above


21.Have you ever served as a Federal Contracting Officer’s Technical Representative (COTR)?
  1. Yes
  2. No


22.Identify the role or roles you have performed in federal contract administration. (Check all that apply)
  1. Contracting Officer
  2. Contracting Officer’s Representative (COR or COTR)
  3. Contracting Specialist
  4. Alternate COR or COTR
  5. None of the above


23.Identify the highest contract value you have managed whether as a federal COR or COTR or private sector equivalent.
  1. Contracts less than $100,000
  2. Contracts between $100,000 and one million dollars
  3. Contracts in excess of one million dollars
  4. None of the above


24.Identify your competency using computer software applications (scheduling, estimating, contract/project administration, facility management, property management, etc.) that are commonly used in the budgeting, maintenance, project development, project or maintenance planning, design and execution of facility management, or related construction projects.
  1. I have complete working knowledge of standard project management computer applications and have extensive experience in their use in every phase of project work
  2. I have a working knowledge of basic project management computer applications, but have not used them heavily in my previous work
  3. I have limited training and experience using basic scheduling and estimating computer applications and have only used them with the guidance of a supervisor
  4. I have had formal training or experience using project-related computer software applications


25.Identify your highest level of work experience in budgeting and financial planning for facility maintenance and repair programs, or specific repair, renovation and/or construction projects.
  1. I have advanced work experience in providing senior management on budgeting and financial planning of maintenance and repair projects and programs
  2. I have work experience that demonstrates the ability to handle complex maintenance and repair budgeting/planning issues
  3. I have one or more years of full time experience in budgeting and/or planning for preventive and predictive maintenance and repair projects.
  4. I have formal training or education in financial management techniques; however I have not yet applied this ability in work situations
  5. None of the above


26.Identify your highest experience/knowledge of budget principles and theories.
  1. I have independently developed budgets for major maintenance, repair and/or renovation projects
  2. I developed budgets for projects/operations overseas with minimal supervision
  3. I provided information for inclusion in budgets developed for projects and/or maintenance and repair programs
  4. None of the above


27.Identify the types of operational budgets you have managed. (Check all that apply)
  1. Office operation and/or department administration
  2. Operations and maintenance budgets for facilities
  3. Major maintenance repair projects
  4. None of the above


28.Identify the highest scale of operational and maintenance (O&M) budgets that you have developed.
  1. Less than $50,000
  2. Between $50,000 and $100,000
  3. Between $100,000 and $500,000
  4. More than $500,000
  5. None of the above


29.Identify the role that you have performed in federal procurement.
  1. Administrative (i.e. Requested and assembled quotations and supportin material)
  2. Requisitioner (i.e. Developed Statements of Work, made recommendations for source selection, etc.)
  3. Buyer
  4. All of the above
  5. None of the above


30.Identify any certifications or other credentials you have held and/or currently hold that are applicable to facility management. (Check all that apply)
  1. Certified Plant Engineer
  2. Certified Facility Manager
  3. Facility Manager Professional
  4. Sustainable Facility Professional
  5. Certified Plant Maintenance Manager
  6. Certified Plant Supervisor
  7. LEEDS Certificate
  8. None of the above


31.Do you have experience with managing Federal construction contracts?
  1. Yes
  2. No


32.Identify your highest capacity or experience in negotiating with other parties for major maintenance, repair and renovation projects.
  1. I resolved major operational, maintenance and renovation project conflicts independently
  2. I resolved major operational, maintenance and renovation project conflicts with guidance
  3. I resolved minor operational, maintenance and renovation project conflicts with supervision
  4. I provided information to supervisors to resolve operational, maintenance and renovation project conflicts
  5. None of the above


33.Do you have experience with managing the operation of, or maintaining, any of the following? (Select all that apply.)
  1. VOIP telephone systems
  2. Digital radio systems
  3. Storage based water systems
  4. Data networks
  5. Heavy equipment operation
  6. Remote power systems
  7. Security systems
  8. High altitude operations
  9. Road maintenance
  10. Astronomical telescope facilities


34.Please select the software applications with which you are proficient (Proficient means you understand and utilize a major part of the system's functionality-capabilities) (Select all that apply).
  1. Database management software such as MS Access
  2. Email programs
  3. Graphic or presentation software such as Adobe Professional, MS Powerpoint
  4. Spreadsheets such as MS Excel
  5. Word processing software such as MS Word
  6. Project Management software such as MS Project
  7. Windows Operating system
  8. Unix Operating System


35.Do you have experience in positions that require interaction with persons having a broad range of education levels?
  1. Yes
  2. No


36.Have you worked independently, i.e. in a situation where your communication with your supervisor may be primarily by phone or e-mail and include face to face meetings only a few times each year?
  1. Yes
  2. No


37.If you responded “Yes” to the preceding question, please explain.
Maximum length of 8000 characters.


38.Both the U.S. and international scientists who conduct observations with our telescopes, as well as our many visitors, are our customers. Do you have any customer related experience?
  1. Yes
  2. No


39.If you responded “Yes” to the preceding question, please explain.
Maximum length of 8000 characters.


40.This position may require occasional overnight travel, please indicate the number of nights you may be able to travel each month.
  1. None
  2. 1 - 3
  3. 4 - 5


41.Do you have any specific areas of technical expertise that you feel would be applicable to a position managing the operations of a remote scientific facility? Please explain.
Maximum length of 8000 characters.






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).