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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 12
* 1.Grade 12: Choose the one statement that best describes your experience as it relates to this position.
  1. I have 1 year of specialized experience at or at least equivalent to the Grade 11 level in the Federal service which is in or directly related to the work of this position that provided the specific knowledge, skills and abilities to perform successfully the duties of this position. This experience could have been obtained in the public, private, or non-profit sectors.
  2. I do NOT have at least 1 full year of specialized experience as described above.


* 2.Do you have one year of full-time experience at the GS-11 level that is close or similar to the work of this job? The experience include activities such as ensuring full compliance with all federal regulations concerning procurement activities, ensuring that employee delegations are appropriate, developing and implementing procurement policies, and processing and approving request for exceptions.
  1. Yes

        BRANCHED: * 1.Please identify the position or positions on your resume that demonstrate this experience, and briefly state that experience.

       Maximum length of 250 characters.
  2. No


* 3.Which of the following best describes your experience performing procurement oversight and gathering and analyzing information for administration?
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training performing this task but have not performed this task as a regular part of my job.
  3. I have experience performing procurement oversight and gathering and analyzing information for administration as a regular part of my job, under close supervision.
  4. I have experience performing procurement oversight and gathering and analyzing information for administration as a regular part of my job, without supervision.
  5. I have trained others to perform this task and provide advice and guidance to management on performing this task as regular part of my job.


* 4.Which of the following best describes your experience tracking and overseeing day to day purchase card operations and implementing internal control measures to improve operations and cost effectiveness?
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training performing this task but have not performed this task as a regular part of my job.
  3. I have experience tracking and overseeing day to day purchase card operations and implementing internal control measures to improve operations and cost effectiveness as a regular part of my job, under close supervision.
  4. I have experience tracking and overseeing day to day purchase card operations and implementing internal control measures to improve operations and cost effectiveness as a regular part of my job, without supervision.
  5. I have trained others to perform this task and provide advice and guidance to management on performing this task as regular part of my job.


* 5.Which of the following best describes your experience tracking and overseeing property management and implementing measures to improve organization productivity?
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training performing this task but have not performed this task as a regular part of my job.
  3. I have experience tracking and overseeing property management and implementing measures to improve organization productivity in property management as a regular part of my job, under close supervision.
  4. I have experience tracking and overseeing property management and implementing measures to improve organization productivity in property management as a regular part of my job, without supervision.
  5. I have trained others to perform this task and provide advice and guidance to management on performing this task as regular part of my job.


* 6.Which of the following best describes your ability to gather, review and develop procedures for property management?
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training performing this task but have not performed this task as a regular part of my job.
  3. I have experience gathering, reviewing and developing procedures for property management as a regular part of my job, under close supervision.
  4. I have experience gathering, reviewing and developing procedures for property management as a regular part of my job, without supervision.
  5. I have trained others to perform this task and provide advice and guidance to management on performing this task as regular part of my job.


* 7.Which of the following best describes your experience performing inventory analysis?
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training performing this task but have not performed this task as a regular part of my job.
  3. I have experience performing inventory analysis as a regular part of my job, under close supervision.
  4. I have experience performing inventory analysis as a regular part of my job, without supervision.
  5. I have trained others to perform this task and provide advice and guidance to management on performing this task as regular part of my job.


* 8.Which of the following best describes your experience troubleshooting property management data discrepancies and system problems?
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training performing this task but have not performed this task as a regular part of my job.
  3. I have experience troubleshooting property management data discrepancies and system problems as a regular part of my job, under close supervision.
  4. I have experience troubleshooting property management data discrepancies and system problems as a regular part of my job, without supervision.
  5. I have trained others to perform this task and provide advice and guidance to management on performing this task as regular part of my job.


* 9.Which of the following best describes your experience providing technical and program support using PeopleSoft Property Asset Module and warehouse supply automated software systems?
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training performing this task but have not performed this task as a regular part of my job.
  3. I have experience providing technical and program support using PeopleSoft Property Asset Module and warehouse supply automated software systems as a regular part of my job, under close supervision.
  4. I have experience providing technical and program support using PeopleSoft Property Asset Module and warehouse supply automated software systems as a regular part of my job, without supervision.
  5. I have trained others to perform this task and provide advice and guidance to management on performing this task as regular part of my job.


* 10.Which of the following best describes your ability to advise management on policy matters related to property management?
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training performing this task but have not performed this task as a regular part of my job.
  3. I have experience advising management on policy matters related to property management as a regular part of my job, under close supervision.
  4. I have experience advising management on policy matters related to property management as a regular part of my job, without supervision.
  5. I have trained others to perform this task and provide advice and guidance to management on performing this task as regular part of my job.


* 11.Indicate which of the following specific types of written products you have produced as a regular part of your job. Check all that apply:
  1. Issue papers or summary reports on organizational data which includes analysis and recommendations
  2. Position papers on controversial issues
  3. Policy statements and guidance
  4. Procedural guidance
  5. Report findings on studies
  6. Guidelines or procedural instructions for implementing new initiatives or systems.
  7. Recommendations for solutions to policy problems
  8. Organizational assessments
  9. Product/Process evaluation assessments
  10. None of the above


* 12.Which of the following best describes your experience evaluating data, preparing reports, and making recommendations to management?
  1. I have evaluated data, prepared reports, and made recommendations to management as a central or major part of my work and/or I have trained others in performance of this task, and/or I am normally consulted as an expert for assistance in performing this task.
  2. I have evaluated data, prepared reports, and made recommendations to management on the job under close supervision by a supervisor or senior employee.
  3. I have not had experience or training in evaluating data, preparing reports, and making recommendations to management.
  4. I have evaluated data, prepared reports, and made recommendations to management as a regular part of the job, independently and usually without review by a supervisor or senior employee.
  5. I have had education or training evaluated data, prepared reports, and made recommendations to management but I have not yet performed this task on the job.


* 13.Do you have experience proofreading written correspondence for proper grammar, spelling, punctuation and formatting in a professional environment (as an intern or an employee)?
  1. Yes
  2. No


* 14.Choose the statement that best describes your experience working in a team environment.
  1. I have worked alone and believe my ability to maintain a clear focus on the work at hand permitted me to achieve consistently excellent results.
  2. I have worked in small, close-knit groups having common interests and goals, contributed to the accomplishments of assigned tasks.
  3. I have worked in large, complex groups where my facilitation skills contributed directly to successful completion of assigned tasks.
  4. I have led small, close-knit groups, where I ensure that everyone in the group was doing his/her fair share of the work, thereby contributing to successful completion of assigned tasks.
  5. I have led large, complex groups where my management skills ensure that the work was coordinated sufficiently well to ensure successful and timely completion of assigned tasks.
  6. None of the above
  7. [ERROR rendering field]


* 15.Which of the following communication methods have you used as a regular part of your job?
  1. Negotiation
  2. Delphi decision-making
  3. Persuasion
  4. Compromise
  5. Group discussion
  6. Referred to Senior management
  7. Building consensus
  8. None of the above


* 16.Which of the following best describes your experience promoting and maintaining good working relationships with key individuals or groups both inside and outside the organization in order to accomplish special goals and objectives?
  1. I have promoted and maintained good working relationships with key individuals or groups both inside and outside the organization in order to accomplish special goals and objectives on the job under close supervision by a supervisor or senior employee.
  2. I have not had experience or training in promoting and maintaining good working relationships with key individuals or groups both inside and outside the organization.
  3. I have promoted and maintained good working relationships with key individuals or groups both inside and outside the organization in order to accomplish special goals and objectives as a central or major part of my work and/or I have trained others in performance of this task, and/or I am normally consulted as an expert for assistance in performing this task.
  4. I have promoted and maintained good working relationships with key individuals or groups both inside and outside the organization in order to accomplish special goals and objectives as a regular part of the job, independently and usually without review by a supervisor or senior employee.


* 17.Which of the following types of outreach activities have you performed? (check all that apply)
  1. Identifying and arranging for external subject matter experts to speak face-to-face to large groups.
  2. Organizing informal workshops with invited speakers to present to small groups.
  3. Preparing curriculum materials and/or teaching a class myself.
  4. Developing online, independent training modules that could be accessed remotely.
  5. Providing one-on-one training to individuals.
  6. None of the above.


Grade: 13
* 1.Choose the one statement that best describes your experience as it relates to this position.
  1. I have 1 year of specialized experience at or at least equivalent to the Grade 12 level in the Federal service which is in or directly related to the work of this position that provided the specific knowledge, skills and abilities to perform successfully the duties of this position. This experience could have been obtained in the public, private, or non-profit sectors.
  2. I do NOT have at least 1 full year of specialized experience as described above.


* 2.Do you have one year of full-time experience at the GS-12 level that is close or similar to the work of this job? The experience include activities such as providing accountable property management, procurement management, management of the Purchase Card and travel programs, as well as ensuring full compliance with all federal regulations concerning procurement activities; ensuring that employee delegations are appropriate, developing and implementing procurement policies, and processing and approving request for exceptions.
  1. Yes

        BRANCHED: * 1.Please identify the position or positions on your resume that demonstrate this experience, and briefly state that experience.

       Maximum length of 250 characters.
  2. No


* 3.Which of the following best describes your ability to research and analyze current and proposed programs as it refers to Procurement and Purchase Cards to measure their effectiveness in achieving goals and objectives?
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training performing this task but have not performed this task as a regular part of my job.
  3. I have had experience researching internal handbooks, manuals, and other easily accessible guidance to provide general information on the organization`s program requirements to co-workers and the general public.
  4. I have researched Federal rules and regulations in order to provide guidance and respond to inquiries on Federal program requirements (experience includes responding to technical inquiries from employees, internal offices, the general public, etc.).
  5. I have had experience researching and analyzing Federal regulations, policies, and program requirements in order to provide guidance; generate reports, and prepare position papers and other written materials.


* 4.Which of the following best describes your experience performing procurement oversight and gathering and analyzing information for administration?
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training performing this task but have not performed this task as a regular part of my job.
  3. I have experience performing procurement oversight and gathering and analyzing information for administration as a regular part of my job, under close supervision.
  4. I have experience performing procurement oversight and gathering and analyzing information for administration as a regular part of my job, without supervision.
  5. I have trained others to perform this task and provide advice and guidance to management on performing this task as regular part of my job.


* 5.Which of the following best describes your experience tracking and overseeing day to day purchase card operations and implementing internal control measures to improve operations and cost effectiveness?
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training performing this task but have not performed this task as a regular part of my job.
  3. I have experience tracking and overseeing day to day purchase card operations and implementing internal control measures to improve operations and cost effectiveness as a regular part of my job, under close supervision.
  4. I have experience tracking and overseeing day to day purchase card operations and implementing internal control measures to improve operations and cost effectiveness as a regular part of my job, without supervision.
  5. I have trained others to perform this task and provide advice and guidance to management on performing this task as regular part of my job.


* 6.Which of the following best describes your experience analyzing and formulating program requirements related to government contract administration and federal procurement?
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training performing this task but have not performed this task as a regular part of my job.
  3. I have experience analyzing and formulating program requirements related to government contract administration and federal procurement as a regular part of my job, under close supervision.
  4. I have experience analyzing and formulating program requirements related to government contract administration and federal procurement as a regular part of my job, without supervision.
  5. I have trained others to perform this task and provide advice and guidance to management on performing this task as a regular part of my job.


* 7.Which of the following best describes your experience tracking and overseeing property management and implementing measures to improve organization productivity?
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training performing this task but have not performed this task as a regular part of my job.
  3. I have experience tracking and overseeing property management and implementing measures to improve organization productivity in property management as a regular part of my job, under close supervision.
  4. I have experience tracking and overseeing property management and implementing measures to improve organization productivity in property management as a regular part of my job, without supervision.
  5. I have trained others to perform this task and provide advice and guidance to management on performing this task as regular part of my job.


* 8.Which of the following best describes your ability to gather, review and develop procedures for property management?
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training performing this task but have not performed this task as a regular part of my job.
  3. I have experience gathering, reviewing and developing procedures for property management as a regular part of my job, under close supervision.
  4. I have experience gathering, reviewing and developing procedures for property management as a regular part of my job, without supervision.
  5. I have trained others to perform this task and provide advice and guidance to management on performing this task as regular part of my job.


* 9.Which of the following best describes your experience performing inventory analysis?
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training performing this task but have not performed this task as a regular part of my job.
  3. I have experience performing inventory analysis as a regular part of my job, under close supervision.
  4. I have experience performing inventory analysis as a regular part of my job, without supervision.
  5. I have trained others to perform this task and provide advice and guidance to management on performing this task as regular part of my job.


* 10.Which of the following best describes your experience troubleshooting property management data discrepancies and system problems?
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training performing this task but have not performed this task as a regular part of my job.
  3. I have experience troubleshooting property management data discrepancies and system problems as a regular part of my job, under close supervision.
  4. I have experience troubleshooting property management data discrepancies and system problems as a regular part of my job, without supervision.
  5. I have trained others to perform this task and provide advice and guidance to management on performing this task as regular part of my job.


* 11.Which of the following best describes your experience providing technical and program support using PeopleSoft Property Asset Module and warehouse supply automated software systems?
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training performing this task but have not performed this task as a regular part of my job.
  3. I have experience providing technical and program support using PeopleSoft Property Asset Module and warehouse supply automated software systems as a regular part of my job, under close supervision.
  4. I have experience providing technical and program support using PeopleSoft Property Asset Module and warehouse supply automated software systems as a regular part of my job, without supervision.
  5. I have trained others to perform this task and provide advice and guidance to management on performing this task as regular part of my job.


* 12.Which of the following best describes your ability to advise management on policy matters related to property management?
  1. I have not had education, training or experience in performing this task.
  2. I have had education or training performing this task but have not performed this task as a regular part of my job.
  3. I have experience advising management on policy matters related to property management as a regular part of my job, under close supervision.
  4. I have experience advising management on policy matters related to property management as a regular part of my job, without supervision.
  5. I have trained others to perform this task and provide advice and guidance to management on performing this task as regular part of my job.


* 13.Indicate which of the following specific types of written products you have produced as a regular part of your job. Check all that apply:
  1. Issue papers or summary reports on organizational data which includes analysis and recommendations
  2. Position papers on controversial issues
  3. Policy statements and guidance
  4. Procedural guidance
  5. Report findings on studies
  6. Guidelines or procedural instructions for implementing new initiatives or systems.
  7. Recommendations for solutions to policy problems
  8. Organizational assessments
  9. Product/Process evaluation assessments
  10. None of the above


* 14.Which of the following best describes your experience evaluating data, preparing reports, and making recommendations to management?
  1. I have evaluated data, prepared reports, and made recommendations to management as a central or major part of my work and/or I have trained others in performance of this task, and/or I am normally consulted as an expert for assistance in performing this task.
  2. I have evaluated data, prepared reports, and made recommendations to management on the job under close supervision by a supervisor or senior employee.
  3. I have not had experience or training in evaluating data, preparing reports, and making recommendations to management.
  4. I have evaluated data, prepared reports, and made recommendations to management as a regular part of the job, independently and usually without review by a supervisor or senior employee.
  5. I have had education or training evaluated data, prepared reports, and made recommendations to management but I have not yet performed this task on the job.


* 15.Do you have experience proofreading written correspondence for proper grammar, spelling, punctuation and formatting in a professional environment (as an intern or an employee)?
  1. Yes
  2. No


* 16.Choose the statement that best describes your experience working in a team environment.
  1. I have worked alone and believe my ability to maintain a clear focus on the work at hand permitted me to achieve consistently excellent results.
  2. I have worked in small, close-knit groups having common interests and goals, contributed to the accomplishments of assigned tasks.
  3. I have worked in large, complex groups where my facilitation skills contributed directly to successful completion of assigned tasks.
  4. I have led small, close-knit groups, where I ensure that everyone in the group was doing his/her fair share of the work, thereby contributing to successful completion of assigned tasks.
  5. I have led large, complex groups where my management skills ensure that the work was coordinated sufficiently well to ensure successful and timely completion of assigned tasks.
  6. None of the above
  7. [ERROR rendering field]


* 17.Which of the following communication methods have you used as a regular part of your job?
  1. Negotiation
  2. Delphi decision-making
  3. Persuasion
  4. Compromise
  5. Group discussion
  6. Referred to Senior management
  7. Building consensus
  8. None of the above


* 18.Which of the following best describes your experience promoting and maintaining good working relationships with key individuals or groups both inside and outside the organization in order to accomplish special goals and objectives?
  1. I have promoted and maintained good working relationships with key individuals or groups both inside and outside the organization in order to accomplish special goals and objectives on the job under close supervision by a supervisor or senior employee.
  2. I have not had experience or training in promoting and maintaining good working relationships with key individuals or groups both inside and outside the organization.
  3. I have promoted and maintained good working relationships with key individuals or groups both inside and outside the organization in order to accomplish special goals and objectives as a central or major part of my work and/or I have trained others in performance of this task, and/or I am normally consulted as an expert for assistance in performing this task.
  4. I have promoted and maintained good working relationships with key individuals or groups both inside and outside the organization in order to accomplish special goals and objectives as a regular part of the job, independently and usually without review by a supervisor or senior employee.


* 19.Which of the following types of outreach activities have you performed? (check all that apply)
  1. Identifying and arranging for external subject matter experts to speak face-to-face to large groups.
  2. Organizing informal workshops with invited speakers to present to small groups.
  3. Preparing curriculum materials and/or teaching a class myself.
  4. Developing online, independent training modules that could be accessed remotely.
  5. Providing one-on-one training to individuals.
  6. None of the above.


Grade: All Grades
Due to the high volume of applications received for Smithsonian vacancies, we are unable to confirm receipt of online application packages including faxed documentation and may not be able to respond to your inquiry on the status of your application. After you complete the online application process, you will receive an automated email message as proof of receipt of application. You may view the status of any faxed supporting documentation by following the steps in the "How to Apply" section of the announcement. We appreciate your patience, as the staffing process to identify highly qualified candidates may take up to four weeks or more to complete. After the announcement closes and application reviews are done, you may be contacted by the hiring office if further evaluation or interviews are required. You will receive an e-mail notification on the final status of the vacancy.

* 1.Have you ever served as a Smithsonian volunteer, intern or fellow? Check all that apply. (This question is for informational purposes only.)
  1. I have served as a volunteer at the Smithsonian.
  2. I have participated in an internship at the Smithsonian.
  3. I have participated in a fellowship program at the Smithsonian.
  4. I have not served as a volunteer, intern or fellow at the Smithsonian.


* 2.Select the response that best reflects how you learned about this position.
  1. Individual referral (friend, relative, Smithsonian employee, school counselor, or other)

        BRANCHED: * 1.Please indicate the source.

       Maximum length of 250 characters.
  2. Job fair or informational session

        BRANCHED: * 1.Please indicate the source.

       Maximum length of 250 characters.
  3. Social networking site (Facebook, Twitter, YouTube, or other)

        BRANCHED: * 1.Please indicate the source.

       Maximum length of 250 characters.
  4. Other online source (USAJobs, Smithsonian website, Internet employment search)

        BRANCHED: * 1.Please indicate the source.

       Maximum length of 250 characters.
  5. Community or professional organization

        BRANCHED: * 1.Please indicate the source.

       Maximum length of 250 characters.
  6. Mass media (magazine, newspaper, radio, television, poster, telephone job hot line)

        BRANCHED: * 1.Please indicate the source.

       Maximum length of 250 characters.






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).