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Vacancy Questions Preview

Vacancy Questions Preview

Grade: All Grades
YOUR RESPONSE TO THE FOLLOWING BASIC QUALIFICATION QUESTION(S) MUST BE SUPPORTED IN YOUR RESUME. FAILURE TO SUPPORT YOUR ANSWER(S) IN YOUR RESUME MAY IMPACT YOU OR ELIMINATE YOU FROM CONSIDERATION.

* 1.GS-7 Choose one answer that best describes your experience as related to the basic qualification requirements for this position:
  1. I have at least one year of specialized experience that has equipped me with the knowledge, skills and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-06 level in the Federal service as described in the vacancy announcement.
  2. My experience does not match the choice above.


YOUR RESPONSES TO THE FOLLOWING QUESTIONS MUST BE SUPPORTED IN YOUR RESUME. FAILURE TO SUPPORT YOUR ANSWER(S) IN YOUR RESUME MAY IMPACT YOU OR ELIMINATE YOU FROM CONSIDERATION.

* 2.From the list below, identify those clerical duties you have routinely performed.
  1. Answer the telephone and take detailed messages
  2. Compile information for reports
  3. Complete supply requisitions
  4. Conduct and maintain supply inventories
  5. File and retrieve records
  6. Maintain supervisor┬┐s calendar and inform others of deadlines
  7. Receive, sort and distribute office mail
  8. Type a variety of forms, records, and correspondence
  9. Update and maintain office manuals
  10. None of the above


* 3.I have a working knowledge of the following software programs.
  1. Microsoft Excel
  2. Microsoft PowerPoint
  3. Microsoft Access
  4. Microsoft Word
  5. None of the Above


* 4.I have used a standard filing system for record keeping and formal document control.
  1. True
  2. False


* 5.I have administered the Federal travel card program for an organization.
  1. Yes
  2. No


* 6.Which of the following travel functions have you performed?
  1. Apply established travel guidelines or policies
  2. Apply Federal travel regulations
  3. Prepare and coordinate relocation requests
  4. Prepare and review domestic travel orders and vouchers
  5. Prepare and review foreign travel orders and vouchers
  6. Prepare and review local travel vouchers
  7. Make travel arrangements for others, including lodging and transportation
  8. None of the above


* 7.Which of the following administrative functions have you provided and/or supported for your immediate office staff and/or supervisor?
  1. Coordinating meetings and/or conferences
  2. Managing space and/or property
  3. Preparing and/or processing travel requests
  4. Preparing or processing grants and/or grant related materials
  5. Preparing or processing human resources actions or requests
  6. Preparing vouchers
  7. Purchasing or procuring supplies and/or equipment
  8. Scheduling and maintaining calendars
  9. Tracking time and attendance
  10. None of the above


* 8.From the following list, identify the statements that describe your experience setting up meetings and/or conferences.
  1. Arrange for meeting rooms and coordinate food, lodging and transportation
  2. Arrange large conferences which include participants from outside your immediate organization
  3. Arrange local meetings
  4. Coordinate the logistics for special events in addition to recurring meetings. Locate venue for workshop; negotiate with hotel staff regarding meeting room, conference services, and reservations for workshop participants and program staff
  5. Handle logistical support for recurring meetings and/or conferences that typically involve participants who are difficult to assemble or that are at a high level
  6. Make logistical arrangements (including room set-up, break times, audiovisual equipment, recording equipment, shuttle services, etc.) for conferences
  7. Prepare agenda, roster, and other materials, ensuring that they are ready prior and during the meeting
  8. Prepare reports of the proceedings
  9. None of the above


* 9.Which of the following statements best describes your experience arranging travel for office staff members:
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 10.Which of the following statements best describes your experience reviewing, routing and tracking all incoming correspondence, ensuring any required action is accomplished:
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 11.Which of the following statements best describes your experience maintaining unit personnel files and coordinating HR paperwork for recruitment actions and for new employees:
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 12.Which of the following statements best describes your experience with data collection and tracking (performing files maintenance and database file searches):
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 13.Which of the following best describes your highest level of experience communicating verbally in situations requiring ability to explain technical matters in understandable terms?
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 14.Do you possess a typing skill of at least 40 words per minute?
  1. Yes
  2. No






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).