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Vacancy Questions Preview

Vacancy Questions Preview

Grade: All Grades
YOUR RESPONSE TO THE FOLLOWING BASIC QUALIFICATION QUESTION(S) MUST BE SUPPORTED IN YOUR RESUME. FAILURE TO SUPPORT YOUR ANSWER(S) IN YOUR RESUME MAY IMPACT YOU OR ELIMINATE YOU FROM CONSIDERATION.

* 1.GS-7 Choose one answer that best describes your experience as related to the basic qualification requirements for this position:
  1. I have at least one year of specialized experience that has equipped me with the knowledge, skills and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-06 level in the Federal service as described in the vacancy announcement.
  2. My experience does not match the choice above.


YOUR RESPONSES TO THE FOLLOWING QUESTIONS MUST BE SUPPORTED IN YOUR RESUME. FAILURE TO SUPPORT YOUR ANSWER(S) IN YOUR RESUME MAY IMPACT YOU OR ELIMINATE YOU FROM CONSIDERATION.

* 2.From the list below, identify those clerical duties you have routinely performed.
  1. Answer the telephone and take detailed messages
  2. Compile information for reports
  3. Complete supply requisitions
  4. Conduct and maintain supply inventories
  5. File and retrieve records
  6. Maintain supervisor┬┐s calendar and inform others of deadlines
  7. Receive, sort and distribute office mail
  8. Type a variety of forms, records, and correspondence
  9. Update and maintain office manuals
  10. None of the above


* 3.I have a working knowledge of the following software programs.
  1. Microsoft Excel
  2. Microsoft PowerPoint
  3. Microsoft Access
  4. Microsoft Word
  5. None of the Above


* 4.I have used a standard filing system for record keeping and formal document control.
  1. True
  2. False


* 5.From the following list, identify the statements that describe your experience setting up meetings and/or conferences.
  1. Arrange for meeting rooms and coordinate food, lodging and transportation
  2. Arrange large conferences which include participants from outside your immediate organization
  3. Arrange local meetings
  4. Coordinate the logistics for special events in addition to recurring meetings. Locate venue for workshop; negotiate with hotel staff regarding meeting room, conference services, and reservations for workshop participants and program staff
  5. Handle logistical support for recurring meetings and/or conferences that typically involve participants who are difficult to assemble or that are at a high level
  6. Make logistical arrangements (including room set-up, break times, audiovisual equipment, recording equipment, shuttle services, etc.) for conferences
  7. Prepare agenda, roster, and other materials, ensuring that they are ready prior and during the meeting
  8. Prepare reports of the proceedings
  9. None of the above


* 6.From the list below, identify those clerical duties you have routinely performed:
  1. Answer the telephone and take detailed messages
  2. Compile information for reports
  3. Complete supply requisitions
  4. Conduct and maintain supply inventories
  5. File and retrieve records
  6. Maintain supervisor's calendar and inform others of deadlines
  7. Receive, sort and distribute office mail
  8. Type a variety of forms, records, and correspondence
  9. Update and maintain office manuals
  10. Type specialized narrative and tabular material, memoranda, reports, and forms in accordance with established guidelines
  11. None of the above


* 7.Which of the following statements best describes your experience reviewing, routing and tracking all incoming correspondence, ensuring any required action is accomplished:
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 8.Which of the following statements best describes your experience preparing responses to correspondence, and providing a final quality control review of correspondence for higher level signature:
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 9.Indicate the extent to which you have reviewed correspondence for proper format, conformance with instructions or manuals, grammar, typographical accuracy, attachments, and coordination.
  1. I have had no training or experience in performing this task
  2. I have only reviewed correspondence for proper spelling and typographical accuracy.
  3. I have reviewed correspondence for proper format, conformance with instructions or manuals, grammar, typographical accuracy, attachments, and coordination.
  4. I have reviewed correspondence for proper content, as well as for proper format, conformance with instructions or manuals, grammar, typographical accuracy, attachments, and coordination.


* 10.Which of the following statements below best describes your experience utilizing advanced and varied office automation software functions to edit and reformat electronic drafts, and to update or revise existing database or spreadsheets?
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 11.Which of the following statements best describes your experience training others to create, copy and/or edit letters, memoranda, correspondence and other documents:
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 12.Which of the following statements best describes your experience preparing reports and maintaining a spreadsheet:
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 13.Which of the following statements best describes your experience with data collection and tracking (performing files maintenance and database file searches):
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 14.Which of the following best describes your ability to be proactive and work with little or no supervision in carrying out routine office tasks and processes?
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).