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Vacancy Questions Preview

Vacancy Questions Preview

Grade: 05
* 1.GS-5 - Which of the following statements best describes your education and/or experience.
  1. I have 1 year specialized experience which involved: receiving, screening, referring visitor/phone calls; responding to inquiries verbally and in writing; arranging meetings, travel, hotel; reviewing correspondence for grammar, punctuation, format; establishing files/records; typing a variety of products.
  2. I have completed 4 years of study in any field above the high school level in accredited college or university.
  3. I have a combination of experience (less than 1 year of specialized experience as described above), and post high school education beyond the second year which combined meet the education and experience requirements.
  4. I do not meet the education and/or experience as described above.


Grade: 06
* 1.GS-6 - Which of the following statements best describes your experience.
  1. I have 1 year specialized experience equivalent to GS-5 as senior/supervisory clerk/secretary, independently providing clerical support, typing, maintaining files, records, screening material, establishing procedures, following up action items, editing correspondence, requisitioning supplies, equipment, services for office chief and staff.
  2. I do not possess the experience described above.


Grade: 07
* 1.GS-7 - Which of the following statements best describes your experience.
  1. I have 1 year specialized experience equivalent to GS-6 serving as personal assistant to a chief or manager. From own technical and administrative knowledge, and without supervision, scheduling supervisor's activities, composing correspondence, resolving problems, locating information, organizing workflow of office.
  2. I do not possess the experience described above.


Grade: All Grades
YOUR RESPONSES TO THE FOLLOWING QUESTIONS MUST BE SUPPORTED IN YOUR RESUME. FAILURE TO SUPPORT YOUR ANSWER(S) IN YOUR RESUME MAY IMPACT YOU OR ELIMINATE YOU FROM CONSIDERATION.

* 1.Select the choice which best describes the extent to which you have prepared correspondence and other documents in proper grammar, spelling, punctuation, and format.
  1. I have had no training or experience in performing this task.
  2. I have completed standard forms and copied information from one source to another.
  3. I have written memos, transmittal letters, and inserted key information into existing form letters.
  4. I have taken meeting notes and prepared minutes, and drafted responses to requests for information.
  5. I have written or drafted complete documents covering information such as office procedures or policies, training manuals, etc.


* 2.Indicate the extent to which you have provided administrative or technical office support.
  1. I have had no training or experience in performing this task.
  2. I have scheduled appointments or travel for my supervisor or maintained my supervisor's calendar.
  3. I have made travel arrangements and scheduled meetings or conferences for office staff, supervisor(s), or small work groups.
  4. I have coordinated travel arrangements and meetings or conferences (e.g., arranged for conference space, audiovisual needs, shipping of conference materials, and arranging conference registration) for large work groups, supervisors, or upper level management.
  5. I have planned, prioritized, and coordinated travel arrangements, meetings, or conferences (e.g., arranged for conference space, audiovisual needs, and arranged for conference registration, etc.) for events involving joint activities across several major offices within my organization.


* 3.Identify the extent to which you have established and maintained files and filing systems.
  1. I have had no training or experience in performing this task.
  2. I have received training in maintaining files or filing systems but have not performed the task on the job.
  3. I have maintained existing files or filing systems (including updating, organizing, or retiring files) as a regular part of my job
  4. I have designed or created new filing systems.


* 4.Have you read and routed correspondence, ensuring that references and pertinent materials were attached?
  1. Yes
  2. No


* 5.Have you maintained control records on correspondence and requests for action?
  1. Yes
  2. No


* 6.I have experience performing administrative duties in the following areas:
  1. Making travel arrangements
  2. Purchasing supplies and services for an office
  3. Preparing timecards
  4. Using a government purchase card
  5. Records Management
  6. Tracking systems
  7. Requisitioning office supplies, maintenance and equipment
  8. None of the above


* 7.Which of the following statements best describes your experience maintaining time keeping records for staff?
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 8.Which of the following statements best describes your experience reviewing travel vouchers for accuracy.
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 9.Which of the following statements best describes your experience initiating requests for personnel action.
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 10.Do you have experience reconciling bankcard account statements?
  1. Yes
  2. No


* 11.Which of the following statements best describes your experience preparing travel orders for staff?
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 12.Which of the following statements best describes your experience handling routine or recurring inquiries, and directing others to appropriate personnel.
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 13.From the list below, select all the software applications you are proficient utilizing to accomplish day-to-day work functions.
  1. Microsoft Word
  2. Excel
  3. Power Point
  4. E-mail (Exchange, outlook, etc.)
  5. Netscape
  6. Access
  7. Lotus
  8. I have not used any of the software applications listed above.


* 14.Do you have experience utilizing computer software to establish work tracking systems for an office?
  1. Yes
  2. No


* 15.Have you worked with a civilian timecard system?
  1. Yes
  2. No


* 16.Do you have experience with WEB Time and Assistance (WebTA) timekeeping and payroll system?
  1. Yes
  2. No


* 17.Which of the following statements best describes your use of guidelines in completing assignments:
  1. Applied limited specific guidelines to my work
  2. Interpreted, adapted and applied guidelines and policies
  3. Selected the most appropriate guidelines and procedures from a variety of sources
  4. None of the above


* 18.Which of the following statements best reflects your role in scheduling and coordinating appointments:
  1. I have been responsible for scheduling and coordinating appointments for a single supervisor/staff member or manager/staff member.
  2. I have been responsible for scheduling and coordinating appointments for two or more supervisors/staff members and/or managers/staff members.
  3. I have been responsible for scheduling and coordinating multiple appointments for a variety of departments and/or manager s/staff members or supervisors/staff members.
  4. I have no experience in this area.


* 19.Which of the following statements best describes your experience handling routine or recurring inquiries, and directing others to appropriate personnel:
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 20.Select the statement which best describes how you typically plan and organize your work.
  1. I have had no training or experience in performing this task
  2. I have followed a schedule, goals, and guidelines prepared by my supervisor.
  3. I have set goals and priorities for my own work to ensure that deadlines were met.
  4. I have set goals and priorities for my own work and coordinated activities and timelines with others to ensure that project goals and deadlines were met.


* 21.Which of the following statements best describes your experience adapting to fluctuating deadlines and priorities.
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 22.Which of the following statements best describes your experience coordinating and prioritizing your supervisor's appointment calendar.
  1. I have not had experience, education, or training in performing this task.
  2. I have had education or training in performing this task but have not yet performed this task on the job.
  3. I have performed this task on the job with close supervision from supervisor or senior employee.
  4. I have performed this task as a regular part of the job, independently and usually without review by supervisor or senior employee.
  5. I have supervised performance of this task, and/or I have trained others in performance and/or am normally consulted as an expert for assistance in performing this task.


* 23.Which of the following administrative functions have you provided and/or supported for your immediate office staff and/or supervisor?
  1. Coordinating meetings and/or conferences
  2. Managing space and/or property
  3. Preparing and/or processing travel requests
  4. Preparing or processing grants and/or grant related materials
  5. Preparing or processing human resources actions or requests
  6. Preparing vouchers
  7. Purchasing or procuring supplies and/or equipment
  8. Scheduling and maintaining calendars
  9. Tracking time and attendance
  10. None of the above


* 24.I have previous experience responding to building management trouble calls, and following up to assure corrective action has been taken:
  1. Yes
  2. No


* 25.Have you used the Naval and Electronics Supply Support System (NESSS)?
  1. Yes
  2. No


* 26.Do you possess a typing skill of at least 40 words per minute?
  1. Yes
  2. No






This is a Federal job application system. Providing false information, creating fake IDs, or failing to answer all questions truthfully and completely may be grounds for not hiring, for disbarment from Federal employment, or for dismissal after the applicant begins work. Falsifying a Federal job application, attempting to violate the privacy of others, or attempting to compromise the operation of this system may be punishable by fine or imprisonment (US Code, Title 18, section 1001).